Official UK procurement notice
Innovative, value adding VLE Systems and Associated Services
Authority: APUC Ltd (Public body)
What is being bought2 lots · detail below
Published requirement descriptionFramework for Virtual Learning Environment Management Solutions and Associated Services for Universities and Colleges in Scotland and the UK, including provision of all software and any associated licensing. Potential Services include, but are not limited to:
System Implementation; Migration Support; Support and Maintenance; Hosting. Required solutions should have the capability to operate effectively across multi-campus environments. The framework agreement includes:
Lot1 - Proprietary VLE Systems
Lot2 - Moodle VLE Services including: Support, Hosting and Development
The agreement will be open to the members of Advanced Procurement for Universities and Colleges (APUC Limited) and other UK procurement consortia as listed further below.
- Recurrence: 48 months
CPV: Database software package · Educational software package · IT services: consulting, software development, Internet and support · Software package and information systems · Software support services
How this framework works
From the published notice- Places
- up to 12 suppliers
Lots and requirements (2)Procurement structure
2 lots · all with a published value · win at most 1 of them · evaluation weights differ by lotLot #1Proprietary VLE Systems and Associated ServicesRenewalPublished value£33,000,000
Framework for VLE Solutions and Associated Services for Universities and Colleges in Scotland: Lot 1, Proprietary VLE Systems,
including provision of all "commoditised off the shelf"(COTS)software and any associated licensing. Potential Services include, but are not
limited to:
System Implementation; Migration Support; Support and Maintenance; Hosting. Required solutions should have the capability to operate
effectively across multi-campus environments.
This framework agreement is available to participation from Full and Associate Members, and future members, within the UK higher
education regional purchasing consortia as follows:
Advanced Procurement Universities and Colleges (APUC Ltd) and associated members listed in Appendix E.
Southern Universities Purchasing Consortium (SUPC);
www.supc.ac.uk/about-us/our-members… ↗
London Universities Purchasing Consortium (LUPC);
North Eastern Universities Purchasing Consortium (NEUPC);
North Western Universities Purchasing Consortium (NWUPC);
Higher Education Purchasing Consortium, Wales (HEPCW).
Crescent Purchasing Consortium (CPC)
www.thecpc.ac.uk ↗ Additional information: Up to six participants may be appointed to Lot1, Proprietary VLE.
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. All exclusion grounds; Refer to Procurement Documents and PCS-T for more information
Lot #2Moodle VLE Services: Support, Hosting & DevelopmentRenewalPublished value£12,000,000
Framework for Innovative, value adding VLE Solutions and Associated Services for Universities and Colleges in Scotland and the UK: Lot1, Proprietary VLE Solutions and Associated Services; Lot 2, Development, Hosting and Support of Moodle VLE Solutions and Associated Services.
Potential Services include, but are not limited to:
System Implementation; Migration Support; Support and Maintenance; Hosting; Configuration, customisation and development if required by Institutions. Solutions should have the capability to operate effectively across multi-campus environments.
This framework agreement is available to participation from Full and Associate Members, and future members, within the UK higher education regional purchasing consortia as follows:
Advanced Procurement Universities and Colleges (APUC Ltd) and associated members listed in Appendix E.
Southern Universities Purchasing Consortium (SUPC);
www.supc.ac.uk/about-us/our-members… ↗
London Universities Purchasing Consortium (LUPC);
North Eastern Universities Purchasing Consortium (NEUPC);
North Western Universities Purchasing Consortium (NWUPC);
Higher Education Purchasing Consortium, Wales (HEPCW).
Crescent Purchasing Consortium (CPC)
www.thecpc.ac.uk ↗ Additional information: Up to six participants may be appointed to Lot2, Moodle VLE Services.
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. All exclusion grounds; Refer to Procurement Documents and PCS-T for more information
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Split |
|---|---|---|---|
| 1 · Proprietary VLE Systems and Associated Services | 70% | 30% | |
| 2 · Moodle VLE Services: Support, Hosting & Development | 60% | 40% |
- Economic & financial standing
The Single Procurement Document (SPD) Section 4B refers.
Minimum: Section 4B.5 specifies the minimum levels of insurance which are as follows: Employer's (Compulsory) Liability Insurance, GBP 5Million Public and Product Liability Insurance, GBP 5Million Professional Indemnity GBP 2Million Cyber Insurance or equivalent Section 4B.6 of the SPD re… - Technical & professional ability
Section 4C.1.2 of the SPD requests at least one relevant example of previous experience from suppliers tendering for this framework contract and/or services carried out within the last three years.
Section 4C.4, Supply Chain Management and Prompt Payment question, must also be completed.
Minimum: Section 4C.1.2 of the SPD requests at least one relevant example of previous experience from suppliers tendering for this framework contract and/or services carried out within the last three years. For a Pass at 4C.1.2 of the SPD, Tenderers must have a solution in place within an…
- Price carries 30–40 points depending on the lot. Read the split per lot below.
- “Innovative, value adding VLE Systems and Associated Services” is a framework: the contest is a place on its panel, up to 12 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 48 months
- First published
- 9 May 2025, 09:27 BST
- Last source update
- 9 May 2025, 09:27 BST
- Award evaluation window
- 20 May 2025 – …
- Authority reference
ITS1065 AP- FTS notice number
2025/S 000-019931- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-050216Find a Tender
- Performance terms
SUBMISSION OF MANAGEMENT INFORMATION
Prior to the commencement of the Framework Agreement, the Contractor will provide the Authority with contact details of the Management Information contact who will be provided with a template spreadsheet/reporting schedule along with a username and password for the management information website www.ucsp.ac.uk ↗
The Contractors must provide the information on a quarterly basis, within 10 working days.
Publisher note: The following should be submitted prior to award. It is for information only and will not be scored: (Appendix A) - Form of Tender, (Appendix B) - FOI disclaimer (Appendix D) - APUC Supply Chain Code of Conduct, (Appendix J) - GDPR Assurance Assessment SCM Responsible Procurement Supply Chain Evaluation Tool: Section 1 SCM RP is the Authority's designated tool for contracted suppliers to keep up-to-date essential information on their company, which allows the Authority to get an insight into their company’s general standing, commitment to preventing modern slavery and addressing climate change, as well as their pledge to fair and decent working practices for their staff. Tenderers must confirm that they will commit to completing SCM RP Section 1 on award. It is for information only and will not be scored but is a requirement of this tender and will be included in the contractual terms. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 28882. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason: This is a specialist multi-supplier framework within which sub-contracting opportunities are limited. Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: Provision of training opportunities to staff and students, apprenticeships and potential investment in Institution local communities. (SC Ref:794330)
How it was run
Official notice- Appointment period ends
- 27 May 2025, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 20 May 2025, 17:00 BST
Timeline
9 May 2025 → 27 May 2025 · 3 dates- Notice published9 May 2025, 09:27 BST
- Bids opened20 May 2025, 17:00 BST
- Admission / appointment period endsperiod end, not a bid countdown27 May 2025, 12:00 BST
Notice history
1 event · 2 releases on Find a Tender- Deadline moved to 27 May 2025, 12:00 BST9 May 2025, 09:27 BST+7 days · was 20 May 2025, 17:00 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 20 May 2025 | 27 May 2025 | +7 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 20 May 2025 | 27 May 2025 | +7 d |
Additional week granted due to bidder clarifications.
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- European UnionFunder
Dispute resolution & review bodies
- Stirling Sherriff CourtReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.