Find a TenderCancelledProcurement termination notice

Published 13 Feb 2026, 10:09 GMT

Official UK procurement notice

Infrastructure & End User Computing Refresh

Authority: East Durham College (Education)

2 lotsGoodsOpen procedureAbove thresholdSME suitable

Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30) Delivery: North East (UKC)

Published estimate£250,000total for 2 lots · £250,000 inc. VAT

Submissions closed 2 Apr 2026

Lots 2see the lot list below

Contract term 3 yrsends 31 Mar 2029 · starts 6 Apr 2026

What is being bought2 lots · detail below

Published requirement description

As part of this procurement, suppliers are requested to provide a comprehensive financial proposal for the full list of equipment outlined in this tender, based on a three (3) year lease agreement.

The proposal must include a monthly payment profile covering the entire lease period, with all costs-such as hardware, warranty, support, and any associated service fees-fully itemised and included in the monthly figure.

At the conclusion of the 36 month lease term, the organisation must retain full ownership of all supplied equipment, with no residual or balloon payment due.

Suppliers should ensure that their lease offering is compliant with public sector procurement standards and includes clear terms regarding early termination, replacement of faulty equipment, and continuity of warranty throughout the full lease duration.

This tender invites suppliers to provide, deliver, complete infrastructure and end user computing refresh, encompassing virtualisation servers, core network switching, and a range of desktop, laptop, and all in one devices.

The solution must deliver a resilient and secure platform capable of supporting modern workloads and organisational operational needs. All server hardware must include a minimum of four (4) years advanced parts replacement warranty, while all end user computing devices must include a minimum of one (1) year warranty.

To comply with the organisation's security standards, all supplied systems must incorporate Trusted Platform Module (TPM) technology to support hardware rooted security functions and secure device management.

In line with sustainability objectives, suppliers must ensure that all hardware is delivered using reduced or recyclable packaging, and sustainable procurement.

CPV: Computer equipment and supplies

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£250,000 together) · same evaluation weights on every lot

Lot #1Computer HardwareAwarded 3 yrsSMEPublished value£130,000

As part of this procurement, suppliers are requested to provide a comprehensive financial proposal for the full list of equipment outlined in this tender, based on a three (3) year lease agreement as per the specification. Or By Lot (1) Computer Hardware (2) Servers

Computer Hardware

24" AIO PCs (Quantity: 135)

Built in webcam
Intel i5 or AMD Ryzen 5
16GB RAM
500GB M.2 NVMe
WiFi + Bluetooth
1Gb Network
Wired Keyboard and Mouse

15" Laptops (Quantity: 100)

Intel i5 or AMD Ryzen 5
16GB RAM
500GB M.2 NVMe
WiFi + Bluetooth
1Gb Network
Built in Webcam
Laptop Bag

Standard Laptops (Quantity: 185)

Intel N100
8GB RAM
256GB SSD
Built in Webcam

Flip Laptops (Quantity: 3)

Intel Ultra 5 226v
14 Multitouch Display
16GB LPDDR5
512GB NVMe
WiFi + Bluetooth
Rechargeable Pen

Contract period: 6 Apr 2026 – 31 Mar 2029 (3 yrs)Value: £130,000 exc. VAT · £130,000 inc. VAT

Delivery: North EastEligibility: SME eligible

30200000 Computer equipment and supplies

Lot #2ServersAwarded 3 yrsSMEPublished value£120,000

The proposed solution is a four-node Hyper-V failover cluster designed for resilient virtualisation and Storage Spaces Direct (S2D). Each 2U node shall be equipped with a 32-core processor, 512GB DDR4 ECC memory, enterprise NVMe storage, and dual redundant hot swap power supplies. A dedicated 25GbE RDMA storage fabric shall be provided using Intel E810 based adapters and a 25GbE Top of Rack switch with 24×25Gb SFP28 ports and 4×100Gb QSFP28 uplinks, supporting modern L3 features such as MLAG and EVPN VXLAN, and not requiring any feature licensing.

The selected FS S5850-24B4C switch meets these requirements with native 25Gb SFP28 connectivity and enterprise feature support for the cluster fabric. Client facing connectivity shall be delivered via dual port 10GbE adapters per host. Cluster storage shall be delivered using 7.68TB NVMe U.2 SSDs per node, enabling a minimum of 40TB usable capacity across the four-node cluster when deployed with appropriate S2D configurations.

Contract period: 6 Apr 2026 – 31 Mar 2029 (3 yrs)Value: £120,000 exc. VAT · £120,000 inc. VAT

Delivery: North EastEligibility: SME eligible

30200000 Computer equipment and supplies

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored · same split on all 2 lots

Quality: 40%Price: 60%

Published award criteria (2)

Price
Quality

Lot distribution rule: We would prefer to award the same supplier for both lots but understand not all suppliers can provide all of the equipment specified - we would like to attract a greater range of suppliers and willing to split the equipment into 2 lots :- 1 - Computer Hardware 2 - Servers

What this means for your bid

Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Goods
Notice status: Cancelled
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 13 Feb 2026, 10:09 GMT
Last source update: 14 May 2026, 15:53 BST
Award evaluation window: Submission end – 6 Apr 2026
Authority reference: EDC/IT/2526
FTS notice number: 2026/S 000-013257
Latest notice: Procurement termination notice (UK12)
Classification (CPV): Computer equipment and supplies
Delivery area: North East (UKC)
Official registry OCID: ocds-h6vhtk-065385 Find a Tender

How it was run

Official notice

Submission deadline: 2 Apr 2026, 12:00 BST
Clarification deadline: 23 Mar 2026, 23:59 GMT
Electronic submission: Not allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

Please submit all tenders to:-

[email protected]

**PLEASE NOTE THERE WILL BE NO CLARIFICATIONS ANSWERED BETWEEN 23RD - 27TH FEBRUARY**

Timeline

13 Feb 2026 → 14 May 2026 · 6 dates

Tender notice published256 days ago
13 Feb 2026, 10:09 GMT
Clarification questions by217 days ago
23 Mar 2026, 23:59 GMT
Submission deadline208 days ago
2 Apr 2026, 12:00 BST
Contract starts204 days ago
6 Apr 2026, 00:00 BST
Award decision expected by203 days ago
6 Apr 2026, 23:59 BST
Latest notice published166 days ago
14 May 2026, 15:53 BST

Notice history

9 events · 7 releases on Find a Tender · since 13 Feb 2026

Tender notice published
13 Feb 2026, 10:09 GMT
UK4
Tender notice published
21 Feb 2026, 12:17 GMT
UK4
Tender notice published
5 Mar 2026, 10:16 GMT
UK4
Tender notice published
24 Mar 2026, 11:42 GMT
UK4
Tender notice published
25 Mar 2026, 15:59 GMT
UK4
Deadline moved to 2 Apr 2026, 12:00 BST
25 Mar 2026, 15:59 GMT
+7 days · was 26 Mar 2026, 12:00 GMT
Tender notice published
1 Apr 2026, 10:55 BST
UK4
Procurement termination notice published
14 May 2026, 15:53 BST
UK12
Status changed to complete
14 May 2026, 15:53 BST

Published amendments (4)

NO CLARIFICATIONS ANSWERED BETWEEN 23RD FEBRUARY - 27TH FEBRUARY

CLARIFICATIONS ADDED

UPDATED CLARIFICATIONS DOCUMENT ADDED

We have extended the submission deadline for this opportunity due to the current economic climate for pricing and supply purposes.

Routine re-releases (7)

2026-03: 2 releases · 5 Mar 2026, 24 Mar 2026
2026-02: 2 releases · 13 Feb 2026, 21 Feb 2026

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded to	Value	Date	Status
Across several lots1 award
supplier not published	—	14 May 2026	Cancelled

Contracting authority & participating public bodies

East Durham College

Contracting authorityPublic authority - sub-central government GB-PPON: PXPM-1872-RCYW · GB-UKPRN: 10002111 Willerby Grove, Co Durham, North East, SR8 2RNContact email

Official documents & specifications (10)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specifications tenderBidding documents and specificationsPDFCLARIFICATIONS RECEIVED
Bidding documents and specifications tenderBidding documents and specificationsPDFCLARIFICATIONS - UPDATED VERSION
Bidding documents and specifications tenderBidding documents and specificationsPDF

Notices published for this procedure

Procurement termination notice tenderProcurement termination noticeUK12Procurement termination notice on Find a Tender14 May 2026, 15:53 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender1 Apr 2026, 10:55 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender25 Mar 2026, 15:59 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender24 Mar 2026, 11:42 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender5 Mar 2026, 10:16 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender21 Feb 2026, 12:17 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender13 Feb 2026, 10:09 GMT