Find a TenderAwarded
Published 18 Jun 2024, 10:40 BST

Official UK procurement notice

Infrared Femtosecond Laser System

Official notice

Authority: University of Southampton (Charity / VCSE)

GoodsOpen procedure
Published estimate£920,000exc. VAT17.5% below published estimate
Submissions closed 2 Aug 2024awarded 29 Sept 2024
Awarded to Active Fiber Systems GmbH

What is being bought

Published requirement description

The University was seeking to purchase an Infrared Femtosecond Laser as part of a new EPSRC-funded collaboration between the University of Southampton's School of Chemistry, the Optoelectronics Research Centre, the Rosalind Frankin Institute and the Central Laser Facility.

CPV: Laboratory, optical and precision equipments (excl. glasses) · Lasers

The lotProcurement structure

single lot · value published
Lot #1AwardedPublished value£920,000
Delivery: South East · Didcot, Oxfordshire, England
Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Price
Conditions of participation2
  • Economic & financial standing

    To support the financial assessment, the University will obtain a Business Risk Report for all Tenderers and every organisation being relied on to meet this Procurement, using and independent company called CreditSafe.

    The University reserves the right to exclude a Tenderer or request provision of further assurances such as a parent company guarantee or a bank guarantee where the Tenderer's Business Risk Score is: "Moderate Risk"; "High Risk"; "Very High Risk" or "Not Rated", based on the rating provided by CreditSafe.

    Where a Business Risk score from our external system is not available, then an alternative method of assessing financial standing will be used. This method is detailed within the Invitation to Tender document set.

    Minimum: Tenderer's are advised that a requirement of this procurement is to have in place, or commit to obtain prior to the commencement of the Contract, the following minimum insurance levels: Public Liability - £10 million Product Liability - £10 million Employer's Liability - £10 mill…
  • Technical & professional ability

    Tenderer's attention is drawn to the MANDATORY requirements of the award criteria:

    • Grounds for mandatory exclusion
    • Grounds for discretionary exclusion
    • Mandatory technical requirements
    • Economic and Financial standing
    • Insurance
    • Compliance to equality legislation
    • Health and Safety

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
18 Jun 2024, 10:40 BST
Last source update
17 Oct 2024, 09:16 BST
Award evaluation window
19 Jul 2024 – …
Authority reference
2024UoS-1270
FTS notice number
2024/S 000-033492
Classification (CPV)
Laboratory, optical and precision equipments (excl. glasses)Lasers
Delivery area
South East (UKJ14)
Official registry OCID
ocds-h6vhtk-0470a7 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: E-Tendering Portal: The University is utilising an electronic tendering tool, In-Tend (https://in-tendhost.co.uk/ universityofsouthampton) to manage this procurement and to communicate with tenderers/ All documentation in relation to this tender can be downloaded from In-Tend. Tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission of Invitation to Tender responses will be conducted via In-Tend. Regular monitoring of the portal is the responsibility of the tenderer. If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the procurement documentation. Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking 'Express Interest'. Tenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via In-Tend. Further instructions for the submission of responses are below: To submit your return: 1. Log in 2. Click 'Tenders' 3. Locate the relevant project 4. View details 5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender') 6. Click on the 'Attach Documents' button and upload your return. 7. Check ALL your response documents are uploaded and displayed in the 'My Tender Return' panel. The system will only permit your organisation to make one return. 8. Click the red 'Submit Return' button. Please note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within In-Tend. Publication of Award Details: In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015, the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a response, tenderers are consenting to publication of this information unless otherwise agreed in advance with the University. Costs and Expenses: tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. Under no circumstances will the University be liable for any costs or expenses borne by tenderers or any of their supply chain, partners or advisers in this procurement process. The University is not liable for any costs in the event of the cancellation of this procurement process.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
2 Aug 2024, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
120 days from the deadline
Bids opened
19 Jul 2024, 12:01 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

19 Jul 2024 → 17 Oct 2024 · 3 dates
  1. Bids opened
    19 Jul 2024, 12:01 BST
  2. Submission deadline
    2 Aug 2024, 12:00 BST
  3. Notice published
    17 Oct 2024, 09:16 BST

Notice history

2 events · 3 releases on Find a Tender · since 5 Jul 2024
  1. Deadline moved to 2 Aug 2024, 12:00 BST
    5 Jul 2024, 13:14 BST
    +14 days · was 19 Jul 2024, 12:00 BST
  2. Status changed to complete
    17 Oct 2024, 09:16 BST
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineDate · IV.2.219 Jul 20242 Aug 2024+14 d

IV.2.7 - Conditions for opening of tenders Old date and time: 19 July 2024 12:01pm New date and time: 2 August 2024 12:01pm

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £759,3301 contract exc. VAT
Bids received 3
Contracts signed 1latest 29 Sept 2024
Awarded toValueDateStatus
Active Fiber Systems GmbH£759,330 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids · 3 electronic———

Contracting authority & participating public bodies

UNIVERSITY OF SOUTHAMPTON

Contracting authorityCharity / VCSEBody governed by public lawEducation GB-UKPRN: 10007158 BUILDING 37, HIGHFIELD CAMPUS,UNIVERSITY ROAD, SOUTHAMPTON, South East, SO171BJContact name, email, phone Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.