Official UK procurement notice
Information and Advice for Carers and people with Disabilities
Authority: West Lothian Council (Local council)
What is being bought
Published requirement descriptionThere is a statutory requirement under Section 34 of the Carers (Scotland) Act 2016 (the Act), for local authorities to establish and maintain, or ensure the establishment and maintenance of an information and advice service for relevant Carers. A new contract is required to ensure that an information advice and support service is provided to all unpaid careers and people with disabilities. The service will be provided to all residents of West Lothian who are carers or have disabilities. The service can be accessed on direct access basis or via referral from Social Work or other third sector organisations.
- Recurrence: Future contract notice will be published in 2025 or 2026 dependent on the use of the extension period.
CPV: Other community, social and personal services · Social work services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£1,320,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (9)
- Implementation and Transition: 10
- Service Model: 20
- Service Delivery: 20
- Partnership Approach: 10
- Leadership and Management: 10
- Quality Assurance: 10
- Service User and Engagement and Involvement: 10
- Fair Work First: 10
- price: 70
Published award criteria (9)
- Implementation and Transition: 10
- Service Model: 20
- Service Delivery: 20
- Partnership Approach: 10
- Leadership and Management: 10
- Quality Assurance: 10
- Service User and Engagement and Involvement: 10
- Fair Work First: 10
- Price: 70
- Economic & financial standing
RE ESPD Q4B.6; West Lothian Council will use Dun and Bradstreet DBAi financial reporting system to assess the financial stability of tenderers. Tenderers with a Failure Score of 50 or above on the DBAi system will be deemed to have evidence satisfactory financial stability. Please note that 49 or less will not be considered as having met this criteria. If a tenderer has a Failure Score of less than 50, the tenderer may be required to submit their last three years accounts.
In the event that the tenderer is not required to publish accounts and therefore does not have a Dun & Bradstreet or equivalent rating, tenderers should be able to provide financial accounts when requested. The council will then conduct an analysis of the accounts to ensure that there is no significant financial risk. Please note that if you intend on attaching 2 years accounts, these must include financial data over a 3-year period.
It is recommended that candidates review their own Dun & Bradstreet Score in advance of submitting their tender. If following this review tenderers consider that the Dun & Bradstreet Score does not reflect their current financial status, details of this should be provided, complete with evidence of a good high street credit rating (the equivalent of Dun & Bradstreet score 50) from a recognised credit referencing agency. The council will review any such information as part of the evaluation of Tenderer’s financial status.
In the event that a firm does not meet the financial crit…
Minimum: Employers Liability 10,000,000 GBP (Ten Million GBP) Professional Indemnity 2,000,000 GBP (Two Million GBP) Public liability 5,000,000 GBP (Five Million GBP) - Technical & professional ability
RE ESPD Q4C1.2; Bidders will be required to provide an example in the last 3 years that demonstrate that they have the relevant experience to deliver the services as described in part II.2.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice. These will be scored on a pass/fail basis.
- Price carries 70 of 170 points: a 10% discount moves about 7 points. Quality carries 100 of 170: the paper moves it further than the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · Future contract notice will be published in 2025 or 2026 dependent on the use of the extension period.
- First published
- 31 Jan 2023, 14:02 GMT
- Last source update
- 5 Apr 2023, 11:11 BST
- Award evaluation window
- 16 Feb 2023 – …
- Authority reference
CC12672- FTS notice number
2023/S 000-009916- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03a17aFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Bidders are required to meet and comply with the requirements of the specification. Bidders are required to hold and provide copies of an Adult Protection Policy and a Childs Protection Policy. Copies of these are requested within the Technical Envelope on PCS-Tender, failure to provide these may result in your tender being rejected.
Publisher note: The Council will be taking advantage of the flexibilities of the Light Touch Regime and will be reducing the standard timescales for bidders submissions. However, the Invitation to Tender will be streamlined and simplified to assist bidders. There will be no price evaluation for this tender, and bidders will not be required to complete any pricing schedule. In accordance with Section 67 (5) of the Public Contacts (Scotland) Regulations (5) i.e. the cost element may also take the form of a fixed price or cost on the basis of which economic operators will compete on quality criteria only whereby price is fixed. Those bidders who are prepared to accept the fixed rate of GBP 440,000 per annum will be awarded 40%. Any bidder who is not prepared to accept this rate will be awarded 0%. Police Scotland will be consulted with regards to Serious and Organised Crime checks. Any links to this type of activity may cause your tender to be rejected. Re: ESPD Q2B, complete information for all company directors, using home address. TUPE – The incoming Contractor is responsible for obtaining legal and professional advice about relevant TUPE implications. CONFIDENTIALITY - All information supplied by the Authority must be treated in confidence and not disclosed to third parties except insofar as this is necessary to obtain sureties or quotations for the purpose of submitting the tender. All information supplied by you to the Authority will similarly be treated in confidence except: (i) for any information required to be disclosed or otherwise provided by the Authority to any person in order to comply with the Freedom of Information (Scotland) Act 2002 and any codes of practice applicable from time to time relating to access to public authorities’ information. The Tenderer shall co-operate, facilitate, support and assist the Authority in the provision of this information. In the event the Authority is required to provide information to any person as a result of a request made to it under such Act and/or codes, the Authority shall adhere to the requirements of such Act and/or codes in disclosing information relating to this Agreement, the Project documents and the Contractor. (ii) that references may be sought from banks, existing or past clients, or other referees submitted by the tenderers; (iii) for the disclosure of such information with regard to the outcome of the procurement process as may be required to be published in the Supplement to the Official Journal of the European Union in accordance with EU directives or elsewhere in accordance with the requirements of UK government policy on the disclosure of information relating to government contracts. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. (SC Ref:727492)
How it was run
Official notice- Submission deadline
- 16 Feb 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 16 Feb 2023, 12:00 GMT
Timeline
16 Feb 2023 → 5 Apr 2023 · 3 dates- Submission deadline16 Feb 2023, 12:00 GMT
- Bids opened16 Feb 2023, 12:00 GMT
- Notice published5 Apr 2023, 11:11 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete5 Apr 2023, 11:11 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Carers of West LothianSME | £1,320,000 † | — | Awarded |
Contracts
Contract 009916-2023-CC12672-1 · Carers of West LothianSME
- Signed
- 27 Mar 2023
- Value
- £1,320,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids · 1 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Livingston Sheriff Court and Justice of the Peace CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Carers of West LothianAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.