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Published 22 Sept 2026, 15:30 BST

Official UK procurement notice

Independent Regulation 44 Visitor Service for Small Group Homes CAFS/2026/313

Official notice

Authority: Stoke on Trent City Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdLight touch regimeSME suitable
Sectors: Health & Social Care (85) Delivery: West Midlands (UKG23)
Published estimate£195,000≈ £98k / year · £234,000 inc. VAT43.2% below published estimate
Submissions closed 9 Oct 2026awarded 23 Oct 2026
Awarded to Reconstruct (Children and Adult Services) Limited
Contract term 2 yrsends 31 Oct 2028 · up to 31 Oct 2029 with extensions · starts 2 Nov 2026

What is being bought

Published requirement description

Under Regulation 44 of the Children's Homes (England) Regulations 2015, all children's homes must receive an independent monthly visit carried out by a person not directly employed by the home or the wider local authority.

Stoke on Trent City Council is seeking suitably qualified and experienced providers to deliver an Independent Regulation 44 Visitor Service for Children's Small Group Homes located within the city. The service is required to undertake monthly Regulation 44 visits in accordance with the Children's Homes (England) Regulations 2015, providing independent scrutiny, assurance and reporting to support the quality, safety and welfare of children and young people living in residential care.

CPV: Health and social work services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrsPublished value£195,000
Contract period: 2 Nov 2026 – 31 Oct 2028 (2 yrs) · up to 31 Oct 2029 with extensionsValue: £195,000 exc. VAT · £234,000 inc. VAT
Delivery: West Midlands
Extensions: At the discretion of the local authority
85000000 Health and social work services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: 80% technical (quality) 20% price

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £110,8241 award exc. VAT
Bids received 33 from SMEs
Awarded toValueDateStatus
Reconstruct (Children and Adult Services) LimitedSME16 Nov 2026 – 15 Nov 2028 · up to 15 Nov 2029Extensions: 1 x 12 month extension option included (not included in initial contract sum as this is based on the 2 year initial contract)£110,82423 Oct 2026Awarded

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3final-stage tenders30—

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Light touch regime
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
22 Sept 2026, 15:30 BST
Last source update
23 Oct 2026, 14:07 BST
Authority reference
CAFS/2026/313
FTS notice number
2026/S 000-089755
Latest notice
Contract award notice (UK6)
Classification (CPV)
Health and social work services
Delivery area
West Midlands (UKG23)
Official registry OCID
ocds-h6vhtk-0777ca Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowed
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
9 Oct 2026, 20:00 BST
Clarification deadline
9 Oct 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Procurer/Advert/View ↗

Timeline

22 Sept 2026 → 2 Nov 2026 · 5 dates
  1. Tender notice published49 days ago
    22 Sept 2026, 15:30 BST
  2. Clarification questions by33 days ago
    9 Oct 2026, 12:00 BST
  3. Submission deadline32 days ago
    9 Oct 2026, 20:00 BST
  4. Latest notice published19 days ago
    23 Oct 2026, 14:07 BST
  5. Contract starts9 days ago
    2 Nov 2026

Notice history

4 events · 2 releases on Find a Tender · since 22 Sept 2026
  1. Tender notice published
    22 Sept 2026, 15:30 BST
    UK4
  2. Contract award notice published
    23 Oct 2026, 14:07 BST
    UK6
  3. Status changed to complete
    23 Oct 2026, 14:07 BST
  4. Contract signature expected
    5 Nov 2026, 23:59 GMT
    scheduled

Contracting authority & participating public bodies

Stoke on Trent City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PDQZ-1442-RZTZ Civic Centre, Glebe Street, Stoke-on-Trent, West Midlands, ST4 1HHContact email

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender