TenderlineUK
Procurement Intelligence
Search
Find a TenderClosed
Published 8 Sept 2023, 13:38 BST

Official UK procurement notice

In-Service Support of Hazardous Environment Search Equipment (HESE)

Official notice

Authority: Ministry of Defence (Central government)·Consortium: 2 public authorities

Framework agreementServicesNegotiated
Sectors: Security, fire-fighting, police and defence equipment (35)Construction Materials & Prefab (44)Repair & Maintenance (50) Delivery: UK
Framework ceiling (notional)£4,500,000framework ceiling, not attributable revenue
Submissions closed 19 Feb 2024

What is being bought

Published requirement description
  1. Introduction

1.1 The DE&S Specialist EODS, [Explosive Ordnance Disposal & Search], Exploitation and Countermeasures (SEEC) team intends to competitively assess, select and award a contract to deliver In-Service Support for the HESE Capability.

1.2 The HESE Capability provides contains a prime set of equipment that enables:

1.2.1 Working in a confined space

1.2.2 Working at height

1.2.3 Working in an unstable structure

1.3 It contains lifting equipment, breathing apparatus, medical equipment, decontamination equipment, lighting, gas detection, communication and PPE.

1.4 The provision of In-Service Support shall comply with MOD standards and policies for quality, safety, security and cyber, amongst others. Full details shall be provided at the Invitation to Negotiate (ITN) stage of the competition.

1.5 This procurement will be managed in accordance with the Competitive Negotiated procedure under Defence and Security Public Contracts Regulations 2011.

1.6 You may express your interest in this requirement by completing the Pre-Qualification Questionnaire (PQQ) found at contracts.mod.uk/go/97869582018C6E5C4794 ↗. The full requirement will be issued in the ITT and suppliers will be given appropriate time to respond with their tenders. The Authority shall take forward a maximum of six suppliers that have provided a compliant response to the PQQ. The six highest scoring compliant suppliers will be invited to tender.

1.7 This procurement will be subject to iterative tendering and a further down-selection of Tenders will take place during the tender assessment stage. Following evaluation of the initial tender returns the three highest scoring compliant tenders will be invited to negotiate and provide Final Tenders before the final evaluation takes place.

  1. Scope of Requirement

2.1 In-service support shall be provided for a period of five years from Contract Award. The requirements of in-service support include, but are not limited to: routine equipment servicing and maintenance (including LOLER certification), the provision of spares, repairs and turnaround times, quality management, safety management, obsolescence management, training and the provision of replacement equipment if required. Performance against these requirements will be monitored as part of standard MOD Contract Management processes.

2.2 A list of equipment that form the HESE Capability can be found in Annex A to the DPQQ Support Document. Please note this is subject to change and the final requirement will be confirmed with the Invitation to Negotiate.

  1. Contract Options

3.1 The requirement includes the provision of the following contract option:

3.1.1 Extension of In-Service Support for an additional period of two years.

3.2 The Authority reserve the right, at its absolute discretion, to not take up any or all the option. Further information on the option will be provided in the Invitation to Tender.

  1. Security Information

4.1 The Cyber Risk level for this procurement is VERY LOW. The Risk Assessment Reference (RAR) is RAR-287051598.

4.2 A full description of the Cyber Risk levels is available at DEFSTAN 05-138. Potential Providers should make themselves familiar with the requirements against the profile assessment for this risk level.

4.3 The maximum classification of the In-Service Support of HESE contract and its data is expected to be OFFICIAL.

  1. Estimated Timescales

5.1 The table below details the anticipated timeframes of this procurement. These dates are provided for information only.

Final date for DPQQ Clarification Questions - 05 February 2024

DPQQs returned to MOD - 19 February 2024

Invitation to Tender Issued - 22 April 2024

Tenders Returned to MOD - 24 June 2024

Authority Evaluation of ITT Completed - 19 August 2024

Negotiations and best and final offer submission - 30 September 2024

Anticipated Date of Contract Award - 15 November 2024

Contract Expiry - 2029 (excluding options) 5 years post contract award

  1. Estimated Value

6.1 The estimated overall value of the contract, including any option extension periods and additional purchases, is £3,228,788.80 (EX VAT).

CPV: Breathing apparatus · Emergency shower · Garments for biological or chemical protection · Maintenance and repair services · Nuclear, biological, chemical and radiological protection equipment · Protective and safety clothing · Repair and maintenance services · Repair and maintenance services of tanks · Repair and maintenance services of valves

How this framework works

From the published notice
Places
up to 1 suppliers
Framework period
… – … (5 yrs)
Framework value
£3,228,789

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
Conditions of participation2
  • Suitability

    Suppliers Instructions How to Express Interest in this Tender:

    1. Register your company on the eSourcing portal (this is only required once)
    • Browse to the eSourcing Portal
    • Click the “Click here to register” link
    • Accept the terms and conditions and click “continue”
    • Enter your correct business and user details
    • Note the username you chose and click “Save” when complete
    • You will shortly receive an email with your unique password (please keep this secure)
    1. Express an Interest in the tender
    • Login to the portal with the username/password
    • Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)
    • Click on the relevant PQQ to access the content.
    • Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
    • This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
    • Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
    1. Responding to the tender
    • You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
    • You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
    • Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
    • There may be a mixture of online & offline actions for you to perform (there is detailed online help available)

    If you require any furt…

  • Suitability

    Suppliers Instructions How to Express Interest in this Tender:

    1. Register your company on the eSourcing portal (this is only required once)
    • Browse to the eSourcing Portal
    • Click the “Click here to register” link
    • Accept the terms and conditions and click “continue”
    • Enter your correct business and user details
    • Note the username you chose and click “Save” when complete
    • You will shortly receive an email with your unique password (please keep this secure)
    1. Express an Interest in the tender
    • Login to the portal with the username/password
    • Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)
    • Click on the relevant PQQ to access the content.
    • Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
    • This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
    • Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
    1. Responding to the tender
    • You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
    • You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
    • Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
    • There may be a mixture of online & offline actions for you to perform (there is detailed online help available)

    If you require any furt…

Second stage candidates
2–6 candidates invited to tender
Successive reduction
Candidates will be reduced successively across stages
What this means for your bid
  • “In-Service Support of Hazardous Environment Search Equipment (HESE)” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Negotiated
Legal basis
CELEX · 32009L0081 Defence and Security Public Contracts Regulations 2011 (Directive 2009/81/EC)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
8 Sept 2023, 13:38 BST
Last source update
15 Dec 2023, 16:52 GMT
Authority reference
709073450
FTS notice number
2023/S 000-037025
Classification (CPV)
Breathing apparatusEmergency showerGarments for biological or chemical protectionMaintenance and repair servicesNuclear, biological, chemical and radiological protection equipmentProtective and safety clothingRepair and maintenance servicesRepair and maintenance services of tanksRepair and maintenance services of valves
Delivery area
UK
Official registry OCID
ocds-h6vhtk-03fb3e Find a Tender

Publisher note: The Contracting Authority intends to use an e-Tendering system in this procurement exercise, please visit www.contracts.mod.uk for full details and to register your interest in this procurement.

How it was run

Official notice
Appointment period ends
19 Feb 2024, 17:00 GMT
Submission channel
{"written"}
Accepted languages
en

Timeline

15 Dec 2023 → 19 Feb 2024 · 2 dates
  1. Notice published
    15 Dec 2023, 16:52 GMT
  2. Admission / appointment period endsperiod end, not a bid countdown
    19 Feb 2024, 17:00 GMT

Notice history

4 events · 2 releases on Find a Tender · since 15 Dec 2023
  1. Status changed to active
    15 Dec 2023, 16:52 GMT
  2. Procurement method changed
    15 Dec 2023, 16:52 GMT
  3. Deadline published: 19 Feb 2024, 17:00 GMT
    15 Dec 2023, 16:52 GMT
  4. Buyer details updated
    15 Dec 2023, 16:52 GMT

Contracting authority & participating public bodies

2 public bodies on the notice

Ministry of Defence

Contracting authorityCentral GovernmentMinistry or any other national or federal authority, including their regional or local subdivisionsDefence MoD Abbeywood, Bristol, BS34 8JHContact name, email

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.