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Published 16 Jul 2023, 22:24 BST

Official UK procurement notice

Identity and Access Management

Official notice

Authority: University of Exeter (Central government)·Consortium: 2 public authorities

GoodsOpen procedure
Sectors: Software Packages & ERP (48) Delivery: South West (UKK)
Published estimate£5,000,000exc. VAT · 1 value update
Submissions closed 15 Nov 2023
Next notice expected 30 Sept 2023

What is being bought

Published requirement description

The University of Exeter Identity and Access Management project as supported by this procurement activity seeks to deliver on our Strategy 2030 by enabling an effortless, frictionless single solution for not only staff and students but everyone that helps us deliver on our strategy to identify themselves with us.

Through this procurement we are seeking to appoint a supplier capable of delivering innovation and best practice in respect to identity solutions through improved security compliance, automated security, and information governance protocols, alongside an enhanced user experience. The appointed supplier will be capable of implementing their solution through a phased rationalisation of all university solutions to a single capability, and be able to support the desired capability over the initial 3 year term of the contract, and 2 optional extensions periods if taken up. The solution must be inherently scaleable to growth in line with our vision to expand the Exeter Community.

  • Recurrence: 5 years

CPV: Data security software package · Software implementation services · Software package and information systems · Software supply services · Software support services · Software-related services

The lotProcurement structure

single lot · value published
Lot #1The University of Exeter Identity and Access Management (IDAM) project as supported by…RenewalPublished value£5,000,000

The University of Exeter Identity and Access Management (IDAM) project as supported by this procurement activity seeks to deliver on our Strategy 2030 by enabling an effortless, frictionless single solution for not only staff and students but everyone that helps us deliver on our strategy to identify themselves with us.

Through this procurement we are seeking to appoint a supplier capable of delivering innovation and best practice in respect to identity solutions through improved security compliance and automated security and information governance protocols alongside the enhanced user experience. The appointed supplier will be capable of implementing their solution through a phased rationalisation of all university solutions to a single capability, and be able to support the desired capability over the initial three (3) fixed term of the proposed contract, and the two (2) optional extensions periods should these be taken up. It is vital the solution offered is inherent scaleable to allow for growth in line with our 2030 vision to expand the Exeter Community through engaging with individuals past, present and future.

Interested suppliers will either need to register on the University of Exeter eTendering portal or login if an existing user, and thereafter register interest in this specific tender opportunity; UOE/2023/055/SD - Identity and Access Management. Having registered interest in the tender opportunity itself suppliers will be able to access the tender documentation, ask clarification questions, and ultimately submit their response to the tender from within the eTendering portal.

University of Exeter eTendering portal; uk.eu-supply.com/login.asp ↗

Suppliers can raise clarification questions via the University of Exeter eTendering portal, the deadline for submission of questions is Tuesday 7th November at 17:00hrs in order to allow for responses to be issued before the tender deadline.

The deadline for submission of tender responses is Wednesday 15th November at 17:00hrs, responses to be submitted via the eTendering portal. Additional information: Attached as document

Delivery: South West · Exeter
Extensions: The proposed Contract as a reult of this procurement exercise will have an initial fixed term of three (3) years with two (2) optional extension periods of 12 months each.Variant bids: not allowed
48000000 Software package and information systems72260000 Software-related services72261000 Software support services72263000 Software implementation services72268000 Software supply services

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · 5 years
First published
16 Jul 2023, 22:24 BST
Last source update
13 Nov 2023, 14:05 GMT
Award evaluation window
15 Nov 2023 – …
Authority reference
UOE/2023/055/SD
FTS notice number
2023/S 000-033467
Classification (CPV)
Data security software packageSoftware implementation servicesSoftware package and information systemsSoftware supply servicesSoftware support servicesSoftware-related services
Delivery area
South West (UKK)
Official registry OCID
ocds-h6vhtk-03e25f Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: Please submit your response via the “Messaging” functionality within the eTendering portal. You can add attachments to your response message by utilising the add attachment button which will enable the browse, upload, save attachment functionality.

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free · 5–10 minutes
Submission deadline
15 Nov 2023, 17:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
15 Nov 2023, 17:00 GMT
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

30 Sept 2023 → 31 Mar 2024 · 5 dates
  1. Next notice expected
    30 Sept 2023, 00:00 BST
  2. Notice published
    13 Nov 2023, 14:05 GMT
  3. Submission deadline
    15 Nov 2023, 17:00 GMT
  4. Bids opened
    15 Nov 2023, 17:00 GMT
  5. Bids must remain valid until
    31 Mar 2024, 23:59 BST

Notice history

5 events · 4 releases on Find a Tender · since 16 Oct 2023
  1. Published value published: £5,000,000
    16 Oct 2023, 04:21 BST
  2. Status changed to active
    16 Oct 2023, 04:21 BST
  3. Procurement method changed
    16 Oct 2023, 04:21 BST
  4. Deadline published: 15 Nov 2023, 17:00 GMT
    16 Oct 2023, 04:21 BST
  5. Buyer details updated
    16 Oct 2023, 04:21 BST
Published amendments (2 · 0 deadline changes)
WhenWhatBeforeAfterShift
—DateVI31 Jul 20237 Aug 2023+7 d
—DateIV15 Nov 202322 Nov 2023+7 d

Due to the level of interest and a number of clarification questions we have extended the response window for this early market engagement exercise until Monday 7th August 2023 at 12:00. When it comes to submitting your response to the early market engagement exercise please use the messaging functionality within the University's eTendering portal. Within the messaging functionality you can add at…

1 amendment published without a description.

Routine re-releases (4)
  • 2023-07: 1 release · 16 Jul 2023

Contracting authority & participating public bodies

2 public bodies on the notice

University of Exeter

Contracting authorityCentral GovernmentBody governed by public lawEducation RC000653 Northcote House, Exeter, South West, EX4 4QHContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Legal ServicesReview contact point Exeter
  • Royal Court of JusticeReview body London

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria