Find a TenderAwardedContract details notice

Published 12 May 2025, 13:55 BST

Official UK procurement notice

ID508 Aspire Fleet & Associated services

Official notice

Authority: Aspire Housing (Public body)

ServicesOpen procedureAbove thresholdSME suitableVCSE suitable

Sectors: Repair & Maintenance (50) Delivery: West Midlands (UKG23)

Published estimate£6,400,000≈ £1.3m / year · £8,000,000 inc. VAT

Submissions closed 23 Jun 2025awarded 20 Aug 2025

Awarded to ADEPT VEHICLE SOLUTIONS LIMITED

Contract term 5 yrsends 1 Dec 2030 · up to 1 Dec 2035 with extensions · starts 1 Dec 2025

What is being bought

Published requirement description

Since 2000 Aspire has had a range of leasing options with a variety of providers and now has a mixed fleet of c160 vehicles. Aspire is aiming to appoint one supplier who can provide a full leasing , maintenance and logistics service for vehicles both leased and owned by Aspire. The aim over the 5 year period is to migrate all vehicles to the leased arrangement. Aspire is also seeking to work with a supplier who can support our aims to reduce emissions and cost with a variety of approaches including downsizing vehicles and a move to EVs where reasonably practicable

The authority expects to re-tender this requirement around 1 Dec 2030, 23:59 GMT.

CPV: Fleet management, repair and maintenance services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 5 yrsSMEVCSEPublished value£6,400,000

Contract period: 1 Dec 2025 – 1 Dec 2030 (5 yrs) · up to 1 Dec 2035 with extensionsValue: £6,400,000 exc. VAT · £8,000,000 inc. VAT

Delivery: West MidlandsEligibility: SME eligibleVCSE eligible

Extensions: Option to extend ideally for a further 3 years but possibly 5 years.

50111000 Fleet management, repair and maintenance services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Simple description: 80% price 20% Quality (inc Social Value)

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Yes · next expected 1 Dec 2030
First published: 12 May 2025, 13:55 BST
Last source update: 8 Dec 2025, 14:43 GMT
Award evaluation window: Submission end – 19 Aug 2025
Authority reference: ID508
FTS notice number: 2025/S 000-023588
Latest notice: Contract details notice (UK7)
Classification (CPV): Fleet management, repair and maintenance services
Delivery area: West Midlands (UKG23)
Official registry OCID: ocds-h6vhtk-0510f1 Find a Tender

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 23 Jun 2025, 13:00 BST
Clarification deadline: 12 Jun 2025, 13:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/aspirehousing/aspx/T… ↗

Timeline

12 May 2025 → 8 Dec 2025 · 10 dates

Planning notice published
12 May 2025, 13:55 BST
Tender notice published
21 May 2025, 09:47 BST
Next notice expected
28 May 2025, 00:59 BST
Clarification questions by
12 Jun 2025, 13:00 BST
Submission deadline
23 Jun 2025, 13:00 BST
Award decision expected by
19 Aug 2025, 00:59 BST
Assessment summaries sent
20 Aug 2025, 00:00 BST
Standstill ends
1 Sept 2025, 23:59 BST
Contract starts324 days ago
1 Dec 2025
Latest notice published316 days ago
8 Dec 2025, 14:43 GMT

Notice history

8 events · 4 releases on Find a Tender · since 12 May 2025

Planned procurement notice published
12 May 2025, 13:55 BST
UK3
Tender notice published
21 May 2025, 09:47 BST
UK4
Status changed to active
21 May 2025, 09:47 BST
Deadline moved to 23 Jun 2025, 13:00 BST
21 May 2025, 09:47 BST
-7 days · was 30 Jun 2025, 13:00 BST
Contract award notice published
20 Aug 2025, 12:10 BST
UK6
Status changed to complete
20 Aug 2025, 12:10 BST
Contract signature expected
30 Sept 2025, 23:59 BST
scheduled
Contract details notice published
8 Dec 2025, 14:43 GMT
UK7

Routine re-releases (4)

2025-05: 1 release · 12 May 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £6,400,0001 award exc. VAT

Bids received 11 from SMEs

Named bidders 1published on the award notice

Contracts signed 1latest 27 Nov 2025

Awarded to	Value	Date	Status
ADEPT VEHICLE SOLUTIONS LIMITEDSME1 Oct 2025 – 30 Sept 2030 · up to 30 Sept 2035Extensions: 1x 5 year extension · Options: Extra vehicles if required if over and above those stated in tenders, Vehicle tracking software could be added	£6,400,000	20 Aug 2025	Awarded

Contracts

ID508 Fleet · ADEPT VEHICLE SOLUTIONS LIMITEDSME
Signed
27 Nov 2025
Value
£6,400,000
Period
28 Nov 2025 – 30 Sept 2030 · up to 30 Sept 2035 with extensions
Status
active
Extensions
1x 5 year extension
Options
Extra vehicles if required if over and above those stated in tenders, Vehicle tracking software could be added
5 agreed KPIs: KPI 1 Downtime prevention · KPI 2 MOT Compliance · KPI 3 Compliance Inspections …
- KPI 1 Downtime prevention, To monitor vehicle out of service time for MOT/Services
- KPI 2 MOT Compliance, To determine the percentage of vehicles compliant with legal MOT dates to ensure we are always compliant.
- KPI 3 Compliance Inspections, To determine the percentage of vehicles compliant with operator license inspections (PMI) which includes vehicle and trailer brake testing.
- KPI 4 Correspondence, Respond to all Enquiries and requests within 24 hours.
- KPI 5 Sustainability, To ensure sustainability emission information/data has been provided to Aspire within the 30day timeframe. Example of this is at Appendix C – Supply chain environmental Survey

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1final-stage tenders · 14 at stage one	1	0	—

Who bid

wonAdept Vehicle Solutions LtdSME · West Midlands

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

Aspire Housing

Contracting authorityPublic authority - sub-central government GB-PPON: PTCP-1774-DYCR Kingsley, The Brampton, Newcastle Under Lyme, West Midlands, ST5 0QWContact email

Bidders & participating suppliers

1 commercial party on the notice

Adept Vehicle Solutions LtdAwarded supplierGB-COH: 04571612 Chesterton, Newcastle-under-Lyme, West Midlands, ST56BHContact email, phone

Official documents & specifications (6)

Official links; attachments are not copied

Tender pack and attachments

Signed contract contractSigned contractPDFContract document between Aspire and AVM
Signed contract contractSigned contractPDFMaster Hire Agreement Aspire and AVM

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender8 Dec 2025, 14:43 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender20 Aug 2025, 12:10 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender21 May 2025, 09:47 BST
Planned procurement notice planningPlanned procurement noticeUK3Planned procurement notice on Find a Tender12 May 2025, 13:55 BST