Official UK procurement notice
ID 6318340 - DfC – WaHG – Provision and Delivery of Print Management and Graphic Design Services
Authority: Department for Communities (Central government)·On behalf of: CPD
What is being bought
Published requirement descriptionThe Department for Communities (the Department) is responsible for the management of
Social Security benefits, providing advice, information and help to the public and
employers on the range of benefits and other services available.
The Department provides services online and through a network of Jobs & Benefits
Offices across Northern Ireland.
The provision of printed and digital products is one of the main avenues through which the
Department can fulfil this responsibility. The Department uses printed and digital products
in various communications and instructions issued both within the Department and
externally to benefit claimants.
Scope of the Contract
The Department requires a single Supplier for the provision and delivery of printed and
digital products services on a Call-Off basis to support the operation of a range of
business areas within the Department.
The contract has 2 main areas:
- The Provision and Delivery of Print materials to a specified location within Northern
Ireland and on occasion outside of NI, in Great Britain.
- The Creation (Graphic Design) and amending of digital products, providing them to the
Department in pdf format, including 300dpi full colour Web Accessible pdf format when
required.
- To be Web Accessible, the product must comply with the Web Content Accessibility
Guidelines (WCAG) 2.2 AA accessibility standard (WCAG 2.2); these guidelines are
subject to change over time.
Suppliers should refer to the Specification Schedule within the Tender Documents for full
detail on the requirements of this contract
CPV: Business services: law, marketing, consulting, recruitment, printing and security · Digital printing services · Graphic design services · Printing and delivery services · Printing services · Services related to printing
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£931,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (5)
- AC1 - Service Delivery Methodology: 12%
- AC2 - Key Personnel Experience: 12%
- AC3 - Contract Management: 6%
- AC5 - Price/Cost: 60%
- AC4 - Social Value: 10%
Published award criteria (5)
- AC1 - Service Delivery Methodology: As per Tender Documentation
- AC2 - Key Personnel Experience: As per Tender Documentation
- AC3 - Contract Management: As per Tender Documentation
- AC4 - Social Value: As per Tender Documentation
- AC5 - Price/Cost: As per Tender Documentation
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 8 Jun 2026, 16:08 BST
- Last source update
- 18 Sept 2026, 15:22 BST
- Award evaluation window
- Submission end – 17 Jul 2026
- Authority reference
ID 6318340- FTS notice number
2026/S 000-053933- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06b01bFind a Tender- Contract terms summary
For further details on invoicing procedures please see : www.finance-ni.gov.uk/ar ↗ ticles/account-ni-good-invoicing-practice
Contract Value
The estimated value figure indicated in the Scope Section represents an overall estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage.
Neither CPD nor the contracting Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Suppliers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Supplier in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and a Supplier shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority.
- Risks
Exclusions
If at any time during the procurement, or post award, it comes to the attention of the Contracting Authority (CA) or CPD, by whatever means, that a Supplier has become 'excluded' or 'excludable' as per Sec 57 of the PA 2023, the CA, after compliance with its obligations under the PA 23, reserves the right to exclude said Supplier from the procurement procedure or terminate any contract they have been awarded.
The Contracting Authority expressly reserves the rights:
(I). not to award any contract as a result of the procurement process commenced by publication of this notice;
(II). to make whatever changes it may see fit to the content and structure of the tendering Competition;
(III). to award (a) contract(s) in respect of any part(s) of the services covered by this notice; and
(IV). to award contract(s) in stages.
and in no circumstances will the Authority be liable for any costs incurred by candidates. This project will be used to progress the Government's wider social, economic and environmental objectives.
How it was run
Official notice- Submission deadline
- 7 Jul 2026, 15:00 BST
- Clarification deadline
- 29 Jun 2026, 15:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Tenders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, website details immediately below.
Paper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer.
The tender documents are available with unrestricted and full direct access, free of charge, at: URL etendersni.gov.uk/epps ↗
Timeline
8 Jun 2026 → 18 Sept 2026 · 8 dates- Tender notice published138 days ago8 Jun 2026, 16:08 BST
- Clarification questions by117 days ago29 Jun 2026, 15:00 BST
- Submission deadline109 days ago7 Jul 2026, 15:00 BST
- Award decision expected by98 days ago17 Jul 2026, 23:59 BST
- Contract starts53 days ago1 Sept 2026, 00:00 BST
- Assessment summaries sent52 days ago2 Sept 2026, 00:00 BST
- Standstill ends39 days ago14 Sept 2026, 23:59 BST
- Latest notice published36 days ago18 Sept 2026, 15:22 BST
Notice history
6 events · 3 releases on Find a Tender · since 8 Jun 2026- Tender notice published8 Jun 2026, 16:08 BSTUK4
- Contract award notice published3 Sept 2026, 13:52 BSTUK6
- Status changed to complete3 Sept 2026, 13:52 BST
- Contract award notice published4 Sept 2026, 18:22 BSTUK6
- Contract signature expected16 Sept 2026, 23:59 BSTscheduled
- Contract details notice published18 Sept 2026, 15:22 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| MINPRINT HOLDINGS LTDSME1 Oct 2026 – 30 Sept 2029 · up to 30 Sept 2031Extensions: Following the initial contract period, there is one potential extension period of up to 24 months. The optional extension period will be subject to review and satisfactory performance assessment by the Contracting Authority. · Options: The right to additional purchases while the contract is valid. The Supplier may be invited to quote for the collation of claim packs prior to their delivery. Some products are currently combined to make a pack which is sent in an envelope to a benefit claimant following delivery (e.g. the MA1 claim form, MA1 notes product, MA1 tables, MA1 BRE envelope are plastic wrapped to form the Maternity Allowance claim pack). The component parts of a claim pack are printed and invoiced separately. Before signing off any additional service, the Supplier, with the assistance of the Buyer, must produce a terms of reference (TOR), and provide a quote for the provision of the claim packs. The TOR and quote must be agreed and approved by the Buyer prior to the commencement of any additional services. The Buyer does not guarantee that any additional services will be required over the contract period, and additional services will only be paid for work carried out as instructed by the Buyer. | £931,000 | 2 Sept 2026 | Awarded |
Contracts
ID 6318340 - DfC – WaHG - Provision and Delivery of Print Management and Graphic Design Services · MINPRINT HOLDINGS LTDSME
- Signed
- 17 Sept 2026
- Value
- £931,000
- Period
- 5 Oct 2026 – 4 Oct 2029 · up to 4 Oct 2031 with extensions
- Status
- active
- Extensions
- Following the initial contract period, there is one potential extension period of up to 24 months. The optional extension period will be subject to review and satisfactory performance assessment by the Contracting Authority
- Options
- The right to additional purchases while the contract is valid. The Supplier may be invited to quote for the collation of claim packs prior to their delivery. Some products are currently combined to make a pack which is sent in an envelope to a benefit claimant following delivery (e.g. the MA1 claim form, MA1 notes product, MA1 tables, MA1 BRE envelope are plastic wrapped to form the Maternity Allowance claim pack). The component parts of a claim pack are printed and invoiced separately. Before signing off any additional service, the Supplier, with the assistance of the Buyer, must produce a terms of reference (TOR), and provide a quote for the provision of the claim packs. The TOR and quote must be agreed and approved by the Buyer prior to the commencement of any additional services. The Buyer does not guarantee that any additional services will be required over the contract period, and additional services will only be paid for work carried out as instructed by the Buyer.
No agreed KPIs: The value of this contract is below the relevant threshold of £5 million including VAT and as such the reporting and publication of KPIs is not mandated.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders | 1 | 0 | — |
Contracting authority & participating public bodies
3 public bodies on the noticeOther public bodies
- CPDBeneficiary authority
- CPD - Supplies & Services DivisionProcess contact pointProcuring entitySummary of their role in this procurement: Construction and Procurement Delivery, Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland
Bidders & participating suppliers
1 commercial party on the notice- MINPRINT HOLDINGS LTDAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender