Official UK procurement notice
ID 5978081 - DfE - Provision of Video and Animation Services
Authority: Department for the Economy (Central government)·On behalf of: CPD - Supplies and Services Division
What is being bought
Published requirement descriptionThe Department for the Economy requires a Supplier to provide high quality video and animation production services to highlight its programmes and initiatives. These services will play an important role in seeking to inform and influence the Department's customers to
avail of the programmes or services being shown. The Supplier will be required to film scenarios / create storyboards as briefed by Departmental officials which will include local employers, training organisations and individuals who are, or have been, engaged in Departmental programmes / initiatives. The objective in each case will be to promote these programmes and provide a clear message to the Department's customers.
CPV: Advertising, propaganda and information film and video-tape production · Information film production · Information video-tape production · Motion picture and video production services · Motion picture and video services · Motion picture and video tape production and related services · Training-film and video-tape production · Video-tape projection services
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£170,000
- Economic & financial standing
As per tender documentation
- Technical & professional ability
As per Tender documentation.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- AC1 - Proposed Methodology: 36%
- AC2 - Personnel Experience: 15%
- AC3 - Contract Management: 9%
- AC4 - Total Contract Price: 40%
Published award criteria (4)
- AC1 - Proposed Methodology
- AC2 - Personnel Experience
- AC3 - Contract Management
- AC4 - Total Contract Price
- Economic & financial standing
As per tender documentation
- Technical & professional ability
As per Tender documentation.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 30 May 2025, 16:10 BST
- Last source update
- 29 Aug 2025, 16:49 BST
- Award evaluation window
- Submission end – 18 Aug 2025
- Authority reference
ID 5978081- FTS notice number
2025/S 000-028914- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-052a13Find a Tender- Contract terms summary
For further details on invoicing procedures please see : www.finance-ni.gov.uk/ar ↗ ticles/account-ni-good-invoicing-practice
For ANI clients insert: For further details on invoicing procedures please see : www.finance-ni.gov.uk/ar ↗ ticles/account-ni-good-invoicing-practice
Contract Value
The estimated value figure indicated in the Scope Section represents an overall estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the contracting Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Suppliers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Supplier in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and a Supplier shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority.
- Risks
Exclusions
If at any time during the procurement, or post award, it comes to the attention of the Contracting Authority (CA) or CPD, by whatever means, that a Supplier has become ‘excluded’ or ‘excludable’ as per Sec 57 of the PA 2023, the CA, after compliance with its obligations under the PA 23, reserves the right to exclude said Supplier from the procurement procedure or terminate any contract they have been awarded.
The Contracting Authority expressly reserves the rights:
(I). not to award any contract as a result of the procurement process commenced by publication of this notice;
(II). to make whatever changes it may see fit to the content and structure of the tendering Competition;
(III). to award (a) contract(s) in respect of any part(s) of the [services] covered by this notice; and
(IV). to award contract(s) in stages.
and in no circumstances will the Authority be liable for any costs incurred by candidates.
The Contracting Authority reserves the right to hold additional rounds of negotiation / dialogue with tenderers; to require the submission of any further or additional information or tender submissions; to award the Contract following the submission of initial tenders and/or to down-select tenderers at specified points in the process. For the avoidance of doubt, final tenders will not be subject to any negotiation with the Contracting Authority (however, they may be subject to clarification, if required, at the Contracting Authority’s absolute discretion). The Contracting Authority reserves the right: to reject any or all PSQ or tender responses and to cancel or withdraw the procurement process at any stage; to award a contract without prior notice; to change the basis of, the procedure and the timescales set out or referred to in the procurement documents; to require a tenderer to clarify its PSQ or tender response in writing and/or provide additional information; to terminate the procurement process; and/or to amend the terms and conditions of the PSQ or tender evaluation process or negotiation process in line with section 31 of the Procurement Act 2023.
Suppliers should note that all dates, time periods and figures in relation to values and volumes specified in this notice and the procurement documents are approximate only and the Contracting Authority reserves the right to change any or all of them.
How it was run
Official notice- Submission deadline
- 2 Jul 2025, 15:00 BST
- Clarification deadline
- 24 Jun 2025, 15:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Tenders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, website details immediately below.
Paper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer.
The tender documents are available with unrestricted and full direct access, free of charge, at: URL etendersni.gov.uk/epps ↗
Timeline
30 May 2025 → 1 Sept 2025 · 8 dates- Tender notice published30 May 2025, 16:10 BST
- Clarification questions by24 Jun 2025, 15:00 BST
- Submission deadline2 Jul 2025, 15:00 BST
- Assessment summaries sent5 Aug 2025, 00:00 BST
- Standstill ends14 Aug 2025, 23:59 BST
- Award decision expected by18 Aug 2025, 23:59 BST
- Latest notice published29 Aug 2025, 16:49 BST
- Contract starts1 Sept 2025, 00:00 BST
Notice history
5 events · 3 releases on Find a Tender · since 30 May 2025- Tender notice published30 May 2025, 16:10 BSTUK4
- Contract award notice published5 Aug 2025, 17:42 BSTUK6
- Status changed to complete5 Aug 2025, 17:42 BST
- Contract signature expected18 Aug 2025, 23:59 BSTscheduled
- Contract details notice published29 Aug 2025, 16:49 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| BNL Productions LTD1 Sept 2025 – 31 Aug 2029 | £170,000 | 5 Aug 2025 | Awarded |
Contracts
ID 5978081 - DfE - Provision of Video and Animation Services · BNL Productions LTD
- Signed
- 18 Aug 2025
- Value
- £170,000
- Period
- 1 Sept 2025 – 31 Aug 2029
- Status
- active
No agreed KPIs: Not applicable to this contract
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 11final-stage tenders · 13 at stage one | 11 | 3 | — |
Contracting authority & participating public bodies
3 public bodies on the noticeOther public bodies
- CPD - Supplies and Services DivisionBeneficiary authority
- CPD - Supplies & Services DivisionProcess contact pointProcuring entityConstruction and Procurement Delivery Supplies and Services Division is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland
Bidders & participating suppliers
1 commercial party on the notice- BNL PRODUCTIONS LTDAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender