Official UK procurement notice
ID 5956194 DAERA - Agricultural Policy Division - The Carbon Footprinting Project
Authority: Department of Agriculture, Environment and Rural Affairs (Central government)·On behalf of: CPD
What is being bought
Published requirement descriptionDAERA requires a Supplier to provide the administration, delivery, licencing, support and maintenance of a Carbon Calculator which will provide farm businesses in Northern Ireland with their Whole Farm-level Carbon Footprint, Enterprise-level Carbon Footprint and Product-level Carbon Footprint. Training will be provided to assist farmers to use the information received to take appropriate action to reduce net GHG emissions on their farm. The Carbon Calculator procured for this project will be used on all Northern Ireland farms, and requires 28,400 farm carbon footprints to be completed over the next four financial years 2026/27 - 2029/30.
- How the procedure runs: This competition is being conducted in accordance with the Procurement Act 2023 (PA 2023) and the Procurement Regulations 2024 (PR 2024) using a Competitive Flexible Procedure. Once the tender assessment process as set out in the Instructions to Tenderers has been completed, the marks for the Award Criteria and for Price will be combined to identify a provisional Most Advantageous Tender (pMAT). This pMAT will be required to submit the data used by it to produce the full carbon footprint assessment at the Whole Farm-Level, Farm Enterprise-Level, and Farm Product-Level (along with the footprint) for the example/s given at the Conditions of Participation stage to a recommended Third-Party Organisation listed. Full details are in the Instructions to Tenderers document.
CPV: Agricultural machinery · Agricultural services · Agricultural, farming, fishing, forestry and related products · Agricultural, forestry, horticultural, aquacultural and apicultural services · Data services · Design and execution of research and development · IT services: consulting, software development, Internet and support · Industry specific software package · Inventory management software package · License management software package · Research and development consultancy services · Research and development services and related consultancy services · +5 more
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£2,500,000
- Economic & financial standing
As per tender documentation.
- Technical & professional ability
As per tender documentation.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- AC6 Cost: AC6 Price / Cost 30%
- Economic & financial standing
As per tender documentation.
- Technical & professional ability
As per tender documentation.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 4 Jul 2025, 15:30 BST
- Last source update
- 8 Jul 2026, 13:54 BST
- Award evaluation window
- Submission end – 19 Mar 2026
- Authority reference
ID 5956194- FTS notice number
2025/S 000-078277- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05595dFind a Tender- Contract terms summary
Please refer to tender documentation and for further details on invoicing procedures please see : www.finance-ni.gov.uk/ar ↗ ticles/account-ni-good-invoicing-practice
Contract Value
The estimated value figure indicated in the Scope Section represents an overall estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the contracting Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Suppliers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Supplier in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and a Supplier shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority.
- How it runs
This competition is being conducted in accordance with the Procurement Act 2023 (PA 2023) and the Procurement Regulations 2024 (PR 2024) using a Competitive Flexible Procedure.
Once the tender assessment process as set out in the Instructions to Tenderers has been completed, the marks for the Award Criteria and for Price will be combined to identify a provisional Most Advantageous Tender (pMAT). This pMAT will be required to submit the data used by it to produce the full carbon footprint assessment at the Whole Farm-Level, Farm Enterprise-Level, and Farm Product-Level (along with the footprint) for the example/s given at the Conditions of Participation stage to a recommended Third-Party Organisation listed.
Full details are in the Instructions to Tenderers document.
- Risks
Description of risks to contract performance
The Contracting Authority has identified the following risks as risks that satisfy the criteria
of Schedule 8 sub-paragraph (6)(a) of the Procurement Act 2023 i.e. that the risk/s could
jeopardise the satisfactory performance of the contract but, because of its/their nature,
cannot be addressed in the contract as awarded:
- This contract includes additional service days to provide for continuous improvement
and also to cover for unknown risks that may arise throughout the contract period. The
additional services days may be used to cover the following as a minimum;
- Enhancement to the functionality of the solution within the scope of this contract;
- System configuration changes/upgrades;
- Enhancement or additional interface requirements;
- Technology changes - to support the introduction of new technologies;
- Changes required to the solution due to changes to legislation;
- The Contracting Authority has concluded that there is a possibility that the contract may
have to be modified as a result of a materialisation of the known risk/s at a later date in
accordance with Schedule 8 paragraph 5 of the Procurement Act 2023.
Exclusions
If at any time during the procurement, or post award, it comes to the attention of the
Contracting Authority (CA) or CPD, by whatever means, that a Supplier has become
'excluded' or 'excludable' as per Sec 57 of the PA 2023, the CA, after compliance with its
obligations under the PA 23, reserves the right to exclude said Supplier from the
procurement procedure or terminate any contract they have been awarded.
Insert appropriate reservations of rights and disclaimers of liability here consider - e.g.
The Contracting Authority expressly reserves the rights:
(I). not to award any contract as a result of the procurement process commenced by
publication of this notice;
(II). to make whatever changes it may see fit to the content and structure of the tendering
Competition;
(III). to award (a) contract(s) in respect of any part(s) of the [services] covered by this
notice; and
(IV). to award contract(s) in stages.
and in no circumstances will the Authority be liable for any costs incurred by candidates.
This tender competition includes a verification stage;
Before the intention to award phase, as part of the verification process, the tenderer with
the highest scoring compliant bid will be required to provide a working demonstration of
their proposed solution to verify some technical requirements by way of a verification
exercise
How it was run
Official notice- Submission deadline
- 19 Jan 2026, 15:00 GMT
- Clarification deadline
- 9 Jan 2026, 15:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Tenders must be submitted electronically via the relevant Call for Tender (CfT)
opportunity on eTendersNI, website details immediately below.
Paper submissions will not be accepted or considered and will be rejected by the
Contracting Authority / Buyer.
The tender documents are available with unrestricted and full direct access, free of
charge, at: URL etendersni.gov.uk/epps ↗
Timeline
4 Jul 2025 → 8 Jul 2026 · 11 dates- Planning notice published4 Jul 2025, 15:30 BST
- Market engagement28 Jul 2025, 23:59 BST
If you wish to participate in the Contracting Authority's Preliminary Market Engagement for this requirement, a questionnaire for completion is available via eTendersNI under ID 5967399.
The questionnaire must be completed and submitted via eTendersNI by the engagement deadline date and time detailed above.
Details of additional participating bodies can be found detailed within the questionnaire document.
See below URL etendersni.gov.uk/epps ↗
- Next notice expected1 Sept 2025, 23:59 BST
- Tender notice published327 days ago28 Nov 2025, 18:26 GMT
- Clarification questions by286 days ago9 Jan 2026, 15:00 GMT
- Submission deadline276 days ago19 Jan 2026, 15:00 GMT
- Award decision expected by216 days ago19 Mar 2026, 23:59 GMT
- Contract starts204 days ago1 Apr 2026, 00:00 BST
- Assessment summaries sent132 days ago12 Jun 2026, 00:00 BST
- Standstill ends118 days ago25 Jun 2026, 23:59 BST
- Latest notice published106 days ago8 Jul 2026, 13:54 BST
Notice history
14 events · 6 releases on Find a Tender · since 4 Jul 2025- Preliminary market engagement notice published4 Jul 2025, 15:30 BSTUK2
- Tender notice published28 Nov 2025, 18:26 GMTUK4
- Published value published: £2,500,00028 Nov 2025, 18:26 GMT
- Status changed to active28 Nov 2025, 18:26 GMT
- Procurement method changed28 Nov 2025, 18:26 GMT
- Deadline published: 19 Jan 2026, 23:59 GMT28 Nov 2025, 18:26 GMT
- Tender notice published2 Dec 2025, 14:13 GMTUK4
- Deadline moved to 19 Jan 2026, 15:00 GMT2 Dec 2025, 14:13 GMT+0 days · was 19 Jan 2026, 23:59 GMT
- Contract award notice published15 Jun 2026, 10:52 BSTUK6
- Status changed to complete15 Jun 2026, 10:52 BST
- Contract award notice published22 Jun 2026, 16:09 BSTUK6
- Contract signature expected3 Jul 2026, 23:59 BSTscheduled
- Contract details notice published8 Jul 2026, 13:54 BSTUK7
- Procurement method changed8 Jul 2026, 13:54 BST
Routine re-releases (6)
- 2025-12: 1 release · 2 Dec 2025
- 2025-11: 1 release · 28 Nov 2025
- 2025-07: 1 release · 4 Jul 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| SANS SOUCI CONSULTING LIMITEDSME4 Jul 2026 – 3 Jul 2028 · up to 3 Jul 2030Extensions: Following the initial contract period, there are 2 potential extension periods of up to 12 months each. Optional extension periods will be subject to review and satisfactory performance assessment by the Contracting Authority · Amended: Ricardo-AEA Limited have been included as per Sans Souci Consulting Ltd tender bid which stated a Group/Consortium with Joint Venture agreement. In addition the standstill period has been extended to 2 July 2026 and other Contract dates have been amended accordingly. | £2,500,000 | 12 Jun 2026 | Awarded |
Contracts
ID 5956194 DAERA - Agricultural Policy Division - The Carbon Footprinting Project · SANS SOUCI CONSULTING LIMITEDSME
- Signed
- 3 Jul 2026
- Value
- £2,500,000
- Period
- 6 Jul 2026 – 5 Jul 2028 · up to 5 Jul 2030 with extensions
- Status
- active
- Extensions
- Following the initial contract period, there are 2 potential extension periods of up to 12 months each. Optional extension periods will be subject to review and satisfactory performance assessment by the Contracting Authority.
No agreed KPIs: There are KPIs listed within the Specification, however these are not publishable as below the required threshold.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3final-stage tenders · 5 at stage one | 3 | 0 | — |
Contracting authority & participating public bodies
3 public bodies on the noticeOther public bodies
- CPDBeneficiary authority
- CPD - Supplies & Services DivisionProcess contact pointProcuring entityConstruction and Procurement Delivery Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland.
Bidders & participating suppliers
2 commercial parties on the notice- SANS SOUCI CONSULTING LIMITEDAwarded supplier
- Sans Souci Consulting LimitedAwarded supplier
Official documents & specifications (6)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender