Find a TenderAwardedContract details notice

Published 25 Jul 2025, 10:11 BST

Official UK procurement notice

ID 5950317 - GRO PROCUREMENT OF CERTIFICATE PAPER

Authority: Northern Ireland Statistics and Research Agency·On behalf of: CPD

GoodsOpen procedureAbove thresholdSME suitable

Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30) Delivery: Northern Ireland (UKN)

Published estimate£265,000≈ £88k / year · £318,000 inc. VAT

Submissions closed 25 Aug 2025awarded 6 Oct 2025

Awarded to R.W. Pierce (Ni) Ltd

Contract term 3 yrsends 2 Oct 2028 · up to 2 Oct 2030 with extensions · starts 3 Oct 2025

What is being bought

Published requirement description

The General Register Office (GRO) requires the supply and delivery of specialist A4 size certificate paper in order to meet legislative requirements to produce certified copies.

The authority expects to re-tender this requirement around 3 Jun 2030, 23:59 BST.

CPV: Embossed or perforated printing paper · Printing paper

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrsSMEPublished value£265,000

Contract period: 3 Oct 2025 – 2 Oct 2028 (3 yrs) · up to 2 Oct 2030 with extensionsValue: £265,000 exc. VAT · £318,000 inc. VAT

Eligibility: SME eligible

Extensions: There will be two options to extend the contract for anything up to 12 months each at the Buyers discretion. CPD and the Buyer cannot guarantee any level of business under these optional extension periods.

30197630 Printing paper 30199310 Embossed or perforated printing paper

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 25%Price: 75%

Published sub-criteria (3)

AC1 - Security Measures to deter Forgery and Counterfeiting: 13%
AC2 - Security Arrangements: 12%
AC3 - Total Contract Price: 75%

Published award criteria (3)

AC1 - Security Measures to deter Forgery and Counterfeiting
AC2 - Security Arrangements
AC3 - Total Contract Price

What this means for your bid

Price carries 75 of 100 points: a 10% discount moves about 7.5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · next expected 3 Jun 2030
First published: 25 Jul 2025, 10:11 BST
Last source update: 13 Nov 2025, 10:13 GMT
Award evaluation window: Submission end – 25 Sept 2025
Authority reference: ID 5950317
FTS notice number: 2025/S 000-043024
Latest notice: Contract details notice (UK7)
Classification (CPV): Embossed or perforated printing paperPrinting paper
Delivery area: Northern Ireland (UKN)
Official registry OCID: ocds-h6vhtk-05660c Find a Tender

How it was run

Official notice

Run through: eTendersNI · Who buys & how to bid on eTendersNI

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free Northern Ireland registration

Submission deadline: 25 Aug 2025, 15:00 BST
Clarification deadline: 14 Aug 2025, 15:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

Tenders must be submitted electronically at etendersni.gov.uk ↗

Timeline

25 Jul 2025 → 13 Nov 2025 · 8 dates

Tender notice published
25 Jul 2025, 10:11 BST
Clarification questions by
14 Aug 2025, 15:00 BST
Submission deadline
25 Aug 2025, 15:00 BST
Award decision expected by392 days ago
25 Sept 2025, 23:59 BST
Contract starts385 days ago
3 Oct 2025, 00:00 BST
Assessment summaries sent382 days ago
6 Oct 2025, 00:00 BST
Standstill ends372 days ago
15 Oct 2025, 23:59 BST
Latest notice published344 days ago
13 Nov 2025, 10:13 GMT

Notice history

5 events · 3 releases on Find a Tender · since 25 Jul 2025

Tender notice published
25 Jul 2025, 10:11 BST
UK4
Contract award notice published
6 Oct 2025, 09:24 BST
UK6
Status changed to complete
6 Oct 2025, 09:24 BST
Contract signature expected
17 Oct 2025, 23:59 BST
scheduled
Contract details notice published
13 Nov 2025, 10:13 GMT
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £265,0001 award exc. VAT

Bids received 21 from SMEs

Contracts signed 1latest 16 Oct 2025

Awarded to	Value	Date	Status
R.W. Pierce (Ni) LtdVCSE17 Oct 2025 – 16 Oct 2028 · up to 14 Oct 2030Extensions: There are two optional extensions available for anything up to 12 months each at the buyers discretion.	£265,000	6 Oct 2025	Awarded

Contracts

ID 5950317 - GRO PROCUREMENT OF CERTIFICATE PAPER · R.W. Pierce (Ni) LtdVCSE
Signed
16 Oct 2025
Value
£265,000
Period
17 Oct 2025 – 16 Oct 2028 · up to 16 Oct 2030 with extensions
Status
active
Extensions
The Buyer may extend the Contract for a period of up to 12 Months on two occasions by giving not less than 10 Working Days' notice in writing to the Supplier prior to the Expiry Date.
No agreed KPIs: Not required due to contract value.

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
2final-stage tenders	1	2	—

Contracting authority & participating public bodies

3 public bodies on the notice

Northern Ireland Statistics and Research Agency (NISRA)

Contracting authorityPublic authority - sub-central governmentNorthern Irish devolved regulations apply GB-PPON: PQQH-8352-JYGJ Colby House, Stranmillis Court, Belfast, Northern Ireland, BT9 5RRContact email

Other public bodies

CPDBeneficiary authority
CPD - Supplies & Services DivisionProcess contact pointProcuring entityConstruction and Procurement Delivery, Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland.GB-PPON: PVWG-8426-YWXV Belfast, Northern IrelandContact email

Bidders & participating suppliers

2 commercial parties on the notice

R.W. PIERCE (NI) LIMITEDAwarded supplierGB-COH: NI029923GB-PPON: PYVR-9877-HVZJ 17 Dargan Crescent, Belfast, Northern Ireland, BT3 9RPContact email
R.W. Pierce (Ni) LtdAwarded supplierGB-PPON: PYVR-9877-HVZJ 17 Dargan Crescent, Belfast, Northern Ireland, BT3 9RPContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender13 Nov 2025, 10:13 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender6 Oct 2025, 09:24 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender25 Jul 2025, 10:11 BST