Official UK procurement notice
Provision of Off Site Storage and Records Management
Authority: Department of Finance (Central government)·On behalf of: CPD
What is being bought3 lots · detail below
Published requirement descriptionProvision of Off Site Storage and Records Management - The Contract will be split into
three Lots and each awarded to the highest ranked Supplier on that Lot. Each lot includes
those listed below and Arms lengths bodies and non-departmental public bodies aligned
to the Department.
Lot 1: includes,
- Department for the Economy,
- Belfast Met
- Department for
Infrastructure,
- The Executive Office, Department of Health,
- Northern Ireland Water,
Translink and
- Department of Agriculture Environment and Rural Affairs. This Lot has a
requirement date of 1st February 2026.
Lot 2: includes,
- Department for Communities and the
- Department of Education
Education Authority This Lot has a requirement start date of 1st April 2026 and,
Lot 3: includes,
- Department of Finance This Lot has a requirement start date of 1st
November 2026 The buyer reserves the right to amend the contract end dates to facilitate
any slippage in the procurement timetable
- The authority expects to re-tender this requirement around 18 Dec 2025, 23:59 GMT.
- No preliminary market engagement: Pre Market engagement was carried out but it was before the Procurement Act 2023 therefore it cannot be linked to a relevant number in the system.
CPV: Cargo handling and storage services · Storage and retrieval services · Storage and warehousing services
Lots and requirements (3)Procurement structure
3 lots · all with a published value (£16,000,000 together) · same conditions of participation on every lot · same evaluation weights on every lotLot #1Construction and Procurement Delivery (CPD), on behalf of the participating bodies is…AwardedRenewalPublished value£3,200,000
Construction and Procurement Delivery (CPD), on behalf of the participating bodies is seeking to establish a Contract for the provision of Offsite Storage and Records Management Services.
Suppliers should refer to the Specification Schedule for full detail on the deliverables and requirements of this contract.
Neither CPD nor the Buyer can provide any guarantee as to the level of business under this contract.
Each lot includes those listed below and Arms lengths bodies and non-departmental public bodies aligned to the Department.
Lot 1: includes Department for the Economy, Belfast Metropolitan College, Department for Infrastructure, The Executive Office, Department of Health, Northern Ireland Water, Translink and Department of Agriculture Environment and Rural Affairs.
This Lot has a requirement start date of 1st February 2026.
- Technical & professional ability
As per Tender documentation.
Lot #2Construction and Procurement Delivery (CPD), on behalf of the participating bodies is…AwardedRenewalPublished value£3,200,000
Construction and Procurement Delivery (CPD), on behalf of the participating bodies is seeking to establish a Contract for the provision of Offsite Storage and Records Management Services.
Suppliers should refer to the Specification Schedule for full detail on the deliverables and requirements of this contract.
Neither CPD nor the Buyer can provide any guarantee as to the level of business under this contract.
Each lot includes those listed below and Arms lengths bodies and non-departmental public bodies aligned to the Department.
Lot 2: includes Department for Communities and the Department of Education and Education Authority.
This Lot has a requirement start date of 1st April 2026.
- Technical & professional ability
As per Tender documentation.
Lot #3Construction and Procurement Delivery (CPD), on behalf of the participating bodies is…AwardedRenewalPublished value£9,600,000
Construction and Procurement Delivery (CPD), on behalf of the participating bodies is seeking to establish a Contract for the provision of Offsite Storage and Records Management Services.
Suppliers should refer to the Specification Schedule for full detail on the deliverables and requirements of this contract.
Neither CPD nor the Buyer can provide any guarantee as to the level of business under this contract.
Each lot includes those listed below and Arms lengths bodies and non-departmental public bodies aligned to the Department.
Lot 3: Department of Finance
This Lot has a requirement date of 1st November 2026.
- Technical & professional ability
As per Tender documentation.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Qualitative Criteria: 50%
- Quantitative: 50%
Published award criteria (2)
- Qualitative Criteria: As per tender documentation.
- Quantitative: As per tender documentation.
- Technical & professional ability
As per Tender documentation.
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 18 Dec 2025
- First published
- 17 Oct 2025, 08:27 BST
- Last source update
- 17 Dec 2025, 10:33 GMT
- Award evaluation window
- Submission end – 18 Dec 2025
- Authority reference
ID 5831525- FTS notice number
2025/S 000-066105- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05ce6eFind a Tender- Contract terms summary
For further details on invoicing procedures please see : www.finance-ni.gov.uk/ar ↗ ticles/account-ni-good-invoicing-practice
Contract Value
The estimated value figure indicated in the Scope Section represents an overall estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the contracting Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Suppliers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Supplier in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and a Supplier shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority.
How it was run
Official notice- Submission deadline
- 18 Nov 2025, 14:00 GMT
- Clarification deadline
- 10 Nov 2025, 23:59 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
enders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, website details immediately below.
Paper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer.
The tender documents are available with unrestricted and full direct access, free of charge, at: URL etendersni.gov.uk/epps ↗
Timeline
17 Oct 2025 → 1 Feb 2026 · 8 dates- Tender notice published364 days ago17 Oct 2025, 08:27 BST
- Clarification questions by339 days ago10 Nov 2025, 23:59 GMT
- Submission deadline332 days ago18 Nov 2025, 14:00 GMT
- Assessment summaries sent316 days ago4 Dec 2025
- Standstill ends303 days ago16 Dec 2025, 23:59 GMT
- Latest notice published303 days ago17 Dec 2025, 10:33 GMT
- Award decision expected by301 days ago18 Dec 2025, 23:59 GMT
- Contract starts257 days ago1 Feb 2026
Notice history
5 events · 3 releases on Find a Tender · since 17 Oct 2025- Tender notice published17 Oct 2025, 08:27 BSTUK4
- Contract award notice published5 Dec 2025, 10:04 GMTUK6
- Status changed to complete5 Dec 2025, 10:04 GMT
- Contract details notice published17 Dec 2025, 10:33 GMTUK7
- Contract signature expected17 Dec 2025, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Construction and Procurement Delivery (CPD), on behalf of the participating bodies is…1 award | |||
| Oasis Group NIID 5831525 - Provision of Off Site Storage and Records Management1 Feb 2026 – 31 Jan 2032 · up to 31 Jan 2035Extensions: Two optional extension periods of two years each | £4,000,000 | 4 Dec 2025 | Awarded |
| Lot 2 · Construction and Procurement Delivery (CPD), on behalf of the participating bodies is…1 award | |||
| Oasis Group NIID 5831525 - Provision of Off Site Storage and Records Management1 Apr 2026 – 31 Mar 2032 · up to 31 Mar 2035Extensions: Two optional extension periods of two years each | £4,000,000 | 4 Dec 2025 | Awarded |
| Lot 3 · Construction and Procurement Delivery (CPD), on behalf of the participating bodies is…1 award | |||
| Oasis Group NIID 5831525 - Provision of Off Site Storage and Records Management1 Nov 2026 – 31 Oct 2032 · up to 31 Oct 2035Extensions: Two optional extension periods of two years each | £12,000,000 | 4 Dec 2025 | Awarded |
Contracts
ID 5831525 - Provision of Off Site Storage and Records Management · Oasis Group NI
- Signed
- 17 Dec 2025
- Value
- £4,000,000
- Period
- 1 Feb 2026 – 31 Jan 2032 · up to 31 Jan 2036 with extensions
- Status
- active
- Extensions
- two optional extension periods of two years each
No agreed KPIs: Contract Value does not exceed the relevant threshold and is not more than £5 million including VAT
ID 5831525 - Provision of Off Site Storage and Records Management · Oasis Group NI
- Signed
- 17 Dec 2025
- Value
- £4,000,000
- Period
- 1 Apr 2026 – 31 Mar 2032 · up to 31 Mar 2036 with extensions
- Status
- active
- Extensions
- Two optional extension periods of two years each
No agreed KPIs: Contract Value does not exceed the relevant threshold and is not more than £5 million including VAT
ID 5831525 - Provision of Off Site Storage and Records Management · Oasis Group NI
- Signed
- 17 Dec 2025
- Value
- £12,000,000
- Period
- 1 Nov 2026 – 31 Oct 2032 · up to 31 Oct 2036 with extensions
- Status
- active
- Extensions
- Two optional extension periods of two years each
3 agreed KPIs: Retrieval Service · Collection Service · Post Filing
- Retrieval Service, Accuracy of Retrievals, the supplier must • retrieve and deliver the correct box to the correct business area • retrieve and deliver within the Timescales • boxes must be delivered in good condition to ensure records are not damaged or accessible in transit.
- Collection Service, Adherence to Response times - the Supplier must collect the boxes within 2 days of the request being placed by the Business area.
- Post Filing, Record filed appropriately within 48 hours. The Supplier must include relevant details in a monthly performance report to be agreed with the Buyer. The Supplier must notify the Buyer if unable to trace any file.
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Construction and Procurement Delivery (CPD), on behalf of the participating bodies is… | 1final-stage tenders | 0 | 0 | — |
| 2 · Construction and Procurement Delivery (CPD), on behalf of the participating bodies is… | 2final-stage tenders | 0 | 1 | — |
| 3 · Construction and Procurement Delivery (CPD), on behalf of the participating bodies is… | 1final-stage tenders | 0 | 0 | — |
Who bid
- wonOASIS Group NI Ltd · Northern Ireland · 3
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
3 public bodies on the noticeOther public bodies
- CPDBeneficiary authority
- CPD - Supplies & Services DivisionProcess contact pointProcuring entityConstruction and Procurement Delivery - Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland.
Bidders & participating suppliers
1 commercial party on the notice- OASIS Group NI LtdAwarded supplier
Official documents & specifications (7)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender