Official UK procurement notice
ID 5830602 - PSNI - Provision of Catering, Cleaning and Ancillary Services
Authority: Police Service of Northern Ireland (PSNI) (Central government)·On behalf of: CPD
What is being bought
Published requirement descriptionThe Police Service of Northern Ireland (PSNI) seek to establish a Contract for the provision of catering, cleaning and ancillary services across the PSNI estate. The PSNI catering, cleaning and ancillary services contract comprises of a number of service streams to include restaurant catering, operational catering, general cleaning, forensic cleaning, vehicle cleaning and custody decontamination cleaning.
- Not divided into lots: The PSNI seek to drive greater cross-functionality across the various cleaning functions. Synergy exists between catering and cleaning and by combining services will optimise service delivery through a more integrated approach, reducing management and transaction costs. This will also allow for greater flexibility to better utilise Supplier resources and deliver more effective services. Call out services such as vehicle, custody and crime scene have synergy with main cleaning services and thus provide greater operational and cost effectiveness.
- The authority expects to re-tender this requirement around 31 Mar 2032, 23:59 BST.
CPV: Canteen and catering services · Cleaning services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£73,000,000
- Economic & financial standing
As per Tender documentation.
- Technical & professional ability
As per Tender documentation.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- AC1 Implementation and Transition of Catering and Cleaning Services: As per Tender documentation. Weighting - 9.8
- AC2 Service Delivery: As per Tender documentation. Weighting - 21%
- AC3 Contract Management – Services: As per Tender documentation. Weighting - 14%
- AC4 Contract Management – Workforce Management: As per Tender documentation. Weighting - 4.9%
- AC5 Contract Management – Performance Monitoring and Communication: As per Tender documentation. Weighting - 4.9%
- AC6 Health and Safety to include Food Safety and Hygiene: As per Tender documentation. Weighting - 4.2%
- AC7 Social Value – Indicator 1.4: As per Tender documentation. Weighting - 5.6%
- AC8 Social Value – Indicator 4.1: As per Tender documentation. Weighting - 5.6%
- AC9 Price: As per Tender documentation. Weighting - 30%
- Economic & financial standing
As per Tender documentation.
- Technical & professional ability
As per Tender documentation.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 31 Mar 2032
- First published
- 13 Nov 2025, 10:15 GMT
- Last source update
- 25 Jun 2026, 15:43 BST
- Award evaluation window
- Submission end – 16 Mar 2026
- Authority reference
ID 5830602- FTS notice number
2025/S 000-073419- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05e020Find a Tender- Contract terms summary
As per Tender documentation.
Contract Value
The estimated value figure indicated in the Scope Section represents an overall estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the contracting Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Suppliers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Supplier in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and a Supplier shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority.
How it was run
Official notice- Submission deadline
- 7 Jan 2026, 15:00 GMT
- Clarification deadline
- 12 Dec 2025, 15:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Tenders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, website details immediately below.
Paper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer.
The tender documents are available with unrestricted and full direct access, free of charge, at: URL etendersni.gov.uk/epps ↗
Timeline
13 Nov 2025 → 1 Jul 2026 · 8 dates- Tender notice published347 days ago13 Nov 2025, 10:15 GMT
- Clarification questions by317 days ago12 Dec 2025, 15:00 GMT
- Submission deadline291 days ago7 Jan 2026, 15:00 GMT
- Award decision expected by223 days ago16 Mar 2026, 23:59 GMT
- Assessment summaries sent151 days ago28 May 2026, 00:00 BST
- Standstill ends138 days ago9 Jun 2026, 23:59 BST
- Latest notice published122 days ago25 Jun 2026, 15:43 BST
- Contract starts117 days ago1 Jul 2026, 00:00 BST
Notice history
7 events · 4 releases on Find a Tender · since 13 Nov 2025- Tender notice published13 Nov 2025, 10:15 GMTUK4
- Tender notice published8 Dec 2025, 12:28 GMTUK4
- Deadline moved to 7 Jan 2026, 15:00 GMT8 Dec 2025, 12:28 GMT+21 days · was 17 Dec 2025, 15:00 GMT
- Contract award notice published29 May 2026, 10:25 BSTUK6
- Status changed to complete29 May 2026, 10:25 BST
- Contract signature expected10 Jun 2026, 23:59 BSTscheduled
- Contract details notice published25 Jun 2026, 15:43 BSTUK7
Routine re-releases (4)
- 2025-11: 1 release · 13 Nov 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Withheld Section94 Supplier1 Jul 2026 – 30 Jun 2031 · up to 30 Jun 2033Extensions: There will be one optional extension with a period of up to two years. | £73,000,000 | 28 May 2026 | Awarded |
Contracts
ID 5830602 - PSNI - Provision of Catering, Cleaning and Ancillary Services · Withheld Section94 Supplier
- Signed
- 10 Jun 2026
- Value
- £79,873,800
- Period
- 1 Jul 2026 – 31 Mar 2031 · up to 30 Jun 2033 with extensions
- Status
- active
- Extensions
- The Buyer will have the option to extend the contract by one further period of up to 27 months.
9 agreed KPIs: CENT- CAT - KPI 1 - Food Choices/Range of Options · CENT- CAT - KPI 2 - Operational Catering · CENT- CLN - KPI 3 - Service Delivery - On Call Facility and emergency call-outs …
- CENT- CAT - KPI 1 - Food Choices/Range of Options, Food Choices/Food Range delivered as per Specification
- CENT- CAT - KPI 2 - Operational Catering, Operational Catering delivered as per specification and agreed timescales
- CENT- CLN - KPI 3 - Service Delivery - On Call Facility and emergency call-outs, Suppliers Staff available to call-outs as per specification
- CENT- CLN - KPI 4 - Monthly Audit Reporting, Supplier must provide a monthly audit check report for each site on delivery of cleaning standards including performance against site KPI's. The report must be completed to agreed format and submitted to PSNI within 10 working days of the preceding month
- CENT- CLN/CAT- KPI 5 - Social Value, To measure the extent to which the contract contributes to social value outcomes as defined by the contract’s Social Value Action Plan which the Supplier will submit to the Buyer within 30 working days of contract award.
- SS - CAT - KPI1 - Implementation of Catering Services, The Supplier must implement all services fully accordance with the Suppliers Implementation Plan and any subsequent changes agreed with PSNI. This KPI will be measured against key milestones agreed at the project initiation meeting.
- SS -CAT - KPI2 - Restaurant Opening Times, All restaurant units across all sites open for service as per opening times specified
- SS -CLN – KPI3 - Implementation of Cleaning Services, The Supplier must implement all services fully accordance with the Suppliers Implementation Plan and any subsequent changes agreed with PSNI. This KPI will be measured against key milestones agreed at the project initiation meeting.
- SS -CLN – KPI4 - Service Delivery, All Cleaning Standards met in accordance with Specification of Requirements
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders · 3 at stage one | 0 | 0 | — |
Who bid
- wonWithheld Section94 Supplier · Northern Ireland
- did not winWithheld Section94 supplier - 2nd profile · Northern Ireland
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
3 public bodies on the noticeOther public bodies
- CPDBeneficiary authority
- CPD - Supplies and Services DivisionProcess contact pointProcuring entityConstruction and Procurement Delivery - Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland
Bidders & participating suppliers
2 commercial parties on the notice · 1 awarded- Withheld Section94 SupplierAwarded supplier
- Withheld Section94 supplier - 2nd profileBidder / tenderer
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender