Official UK procurement notice
ID 5827421 - DfC - Print Services Contract
Authority: Department for Communities (Central government)·On behalf of: CPD
What is being bought
Published requirement descriptionThe Corporate Communications team (CC) within the Department for Communities (DfC) wishes to appoint a Supplier for the provision of print services for all corporate publications and marketing/communications materials in line with the Department's brand guidelines. The specific requirements will be outlined within the Specification Schedule.
CPV: Printing and delivery services · Printing and distribution services · Printing and related services · Printing services · Services related to printing
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£400,000
- Technical & professional ability
As per Instructions to Tenderer document
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (6)
- AC1 - Key Account Manager: 20%
- AC2 - Proposed Methodology: 20%
- AC3 - Contract Management: 10%
- AC4 - Total Contract Price (Standardised Jobs – Annex A of Pricing Schedule): 20%
- AC5 - Total Contract Price (Sample Bespoke Jobs – Annex B of Pricing Schedule): 20%
- AC6 - Total Contract Price (Delivery to Jobs Benefit Office Network – Annex C of Pricing Schedule): 10%
Published award criteria (6)
- AC1 - Key Account Manager: As per Tender Documentation.
- AC2 - Proposed Methodology: As per Tender Documentation.
- AC3 - Contract Management: As per Tender Documentation.
- AC4 - Total Contract Price (Standardised Jobs – Annex A of Pricing Schedule): As per Tender Documentation.
- AC5 - Total Contract Price (Sample Bespoke Jobs – Annex B of Pricing Schedule): As per Tender Documentation.
- AC6 - Total Contract Price (Delivery to Jobs Benefit Office Network – Annex C of Pricing Schedule): As per Tender Documentation.
- Technical & professional ability
As per Instructions to Tenderer document
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 5 Jun 2025, 13:55 BST
- Last source update
- 21 Aug 2025, 08:36 BST
- Award evaluation window
- Submission end – 4 Aug 2025
- Authority reference
ID 5827421- FTS notice number
2025/S 000-030257- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0543a3Find a Tender- Contract terms summary
For further details on invoicing procedures please see : www.finance-ni.gov.uk/articles/account-ni-… ↗
Contract Value
The estimated value figure indicated in the Scope Section represents an overall estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the contracting Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Suppliers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Supplier in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and a Supplier shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority.
How it was run
Official notice- Submission deadline
- 8 Jul 2025, 15:00 BST
- Clarification deadline
- 25 Jun 2025, 15:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Tenders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, website details immediately below.
Paper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer.
The tender documents are available with unrestricted and full direct access, free of charge, at: URL etendersni.gov.uk/epps ↗
Timeline
5 Jun 2025 → 21 Aug 2025 · 8 dates- Tender notice published5 Jun 2025, 13:55 BST
- Clarification questions by25 Jun 2025, 15:00 BST
- Submission deadline8 Jul 2025, 15:00 BST
- Assessment summaries sent17 Jul 2025, 00:00 BST
- Standstill ends28 Jul 2025, 23:59 BST
- Contract starts4 Aug 2025, 00:00 BST
- Award decision expected by4 Aug 2025, 23:59 BST
- Latest notice published21 Aug 2025, 08:36 BST
Notice history
5 events · 3 releases on Find a Tender · since 5 Jun 2025- Tender notice published5 Jun 2025, 13:55 BSTUK4
- Contract award notice published17 Jul 2025, 15:20 BSTUK6
- Status changed to complete17 Jul 2025, 15:20 BST
- Contract signature expected29 Jul 2025, 23:59 BSTscheduled
- Contract details notice published21 Aug 2025, 08:36 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| GPS Colour Graphics LtdSME1 Aug 2025 – 31 Jul 2028 · up to 31 Jul 2029Extensions: Initial contract period of 3 years with 1 option to extend for a further period of anything up to 12 months · Options: No options | £400,000 | 11 Jul 2025 | Awarded |
Contracts
ID 5827421 - DfC - Print Services Contract · GPS Colour Graphics LtdSME
- Signed
- 1 Aug 2025
- Value
- £400,000
- Period
- 4 Aug 2025 – 3 Aug 2028 · up to 3 Aug 2029 with extensions
- Status
- active
- Extensions
- Initial contract period of 3 years with 1 option to extend for a further period of anything up to 12 months.
No agreed KPIs: Contract Value is less than £5 million - KPI's are not considered appropriate.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3final-stage tenders | 3 | 0 | — |
Contracting authority & participating public bodies
3 public bodies on the noticeOther public bodies
- CPDBeneficiary authority
- CPD - Supplies & Services DivisionProcess contact pointProcuring entityConstruction and Procurement Delivery – Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland.
Bidders & participating suppliers
1 commercial party on the notice- GPS Colour Graphics LtdAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender