Official UK procurement notice
ID 5751799 - TEO - Stenography Services for NI Public Inquiries
Authority: The Excutive OFfice·Consortium: 2 public authorities
What is being bought
Published requirement descriptionTo assist the Chairs in implementing the Inquiries as required by their separate Terms of Reference, the Inquiries Act 2005 and Inquiry Rules 2006, bespoke Inquiry legislation, and the Protocols, and with a particular emphasis on fairness, cost-effectiveness and timeliness, the Northern Ireland Civil Service and the Northern Ireland Office wish to procure stenography and transcription services to support multiple concurrent inquiries. The Contractor must provide the following, Provision of accurate, real-time transcripts of oral hearings (including translated versions, if required); Provision of daily finalised transcripts for Inquiry records within two hours of the end of the oral hearing; and
- Initially inquiry locations are expected to be (this will be determined by each inquiry): Bradford Court, 1 Bradford Court, Galwally, Belfast and Corn Exchange, 31 Gordon Street, Belfast. The Contractor will also be required to provide ad-hoc stenography and transcription services at external locations across the UK or in the Republic of Ireland.
CPV: Interpretation services · Law-courts-related administrative services · Translation services · Typing services · Typing, word-processing and desktop publishing services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£3,000,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (5)
- AC1 Proposed Methodology: 28.2%
- AC2 Contract Management: 16.2%
- AC3 Data Protection: 5.4%
- AC5 Cost: 40%
- AC4 Social Value: 10.2%
Published award criteria (5)
- AC1 Proposed Methodology: 28.2
- AC2 Contract Management: 16.2
- AC3 Data Protection: 5.4
- AC4 Social Value: 10.2
- AC5 Cost: 40
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 20 Feb 2025, 16:20 GMT
- Last source update
- 8 Jul 2025, 11:29 BST
- Award evaluation window
- 24 Mar 2025 – …
- Authority reference
5751799- FTS notice number
2025/S 000-038169- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04e577Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
CPD complied with the Public Contracts Regulations 2015 and incorporated a. standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract was communicated to tenderers.. That notification provided full information on the award decision. This provided time for the unsuccessful tenderers to challenge the. award decision before the contract was entered into.
Publisher note: The contract value figure represents the maximum contract value. However, as this is a call off contract that is demand driven there is no guarantee to the level of work. The estimated contract value is a range between £1m and £3m which will be determined by the usage off the contract depending on the number of enquiries at both locations. Suppliers not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a Supplier fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and the performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Notice of Unsatisfactory Performance and their place on the contract may be terminated.The issue of a Notice of unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the Notice.
How it was run
Official notice- Submission deadline
- 24 Mar 2025, 15:00 GMT
- Submission channel
- {"written"}
- Accepted languages
- en
- Bids opened
- 24 Mar 2025, 15:30 GMT
Timeline
24 Mar 2025 → 8 Jul 2025 · 4 dates- Submission deadline24 Mar 2025, 15:00 GMT
- Bids opened24 Mar 2025, 15:30 GMT
- Bids must remain valid until22 Jun 2025, 23:59 BST
- Notice published8 Jul 2025, 11:29 BST
Notice history
2 events · 2 releases on Find a Tender · since 8 Jul 2025- Status changed to complete8 Jul 2025, 11:29 BST
- Buyer details updated8 Jul 2025, 11:29 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| GWEN MALONE STENOGRAPHY COMPANY | £3,000,000 † | — | Awarded |
Contracts
ID 5751799 - TEO - Stenography Services for NI Public Inquiries · GWEN MALONE STENOGRAPHY COMPANY
- Signed
- 1 Jul 2025
- Value
- £3,000,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids · 3 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended.Review body
Bidders & participating suppliers
1 commercial party on the notice- GWEN MALONE STENOGRAPHY COMPANYAwarded supplier
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria