Official UK procurement notice
ID 5751682 - TEO - AV Services for NI Public Inquiries
Authority: The Executive Office·Consortium: 2 public authorities
What is being bought
Published requirement descriptionThe Executive Office on behalf of themselves and the Northern Ireland Civil Service and the Northern Ireland Office have a requirement for the electronic presentation of evidence, audio visual and web streaming fully managed services to support
multiple concurrent inquiries. The requirement is as follows:
- Provision of AV solution for Public Inquires which will include the provision and support of all hardware, Audio-visual/web streaming services and support for the oral hearings, including the distribution and display of evidence;
- Electronic presentation of evidence at the oral hearings.
Initially inquiry locations are expected to be (this will be
determined by each inquiry): 1st Floor Bradford Court, 1 Bradford Court, Galwally, Belfast, BT8 6RB. 3rd Floor Corn Exchange, 31
Gordon Street, Belfast, BT1 2LG. The contract will be for an initial period of 5 years, with two options to extend by up to 12 months each.
Please refer to ID 5751682 - Specification for further detail on the requirements
CPV: Broadcasting equipment · Installation services of communications equipment · Installation services of radio, television, sound and video equipment · Microphones and loudspeakers · Parts of sound and video equipment · Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment · Sound technician · Television and audio-visual equipment · Video recording or reproducing apparatus · Video-conferencing equipment
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- as per contract documents: 60%
- price: 40%
Published award criteria (2)
- as per contract documents: 60
- Price: 40
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 20 Feb 2025, 16:43 GMT
- Last source update
- 18 Aug 2025, 16:14 BST
- Award evaluation window
- 25 Mar 2025 – …
- FTS notice number
2025/S 000-049605- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04e585Find a Tender
- Performance terms
The appointment to the contract will be subject to the preferred supplier demonstrating that the minimum requirements specified in the selection questionnaire continue to be met and that there being no material adverse change to the standing of the supplier. The appointment will also be subject to all other necessary due diligence being carried out by the Authority. Contract performance will be subject to the conditions specified in the contract and the successful Supplier’s performance on the contract will be regularly monitored..
- Review procedure
CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.
Publisher note: Following the issue of Standstill Letters, legal proceedings were commenced against The Executive Office, challenging the outcome of the competition. Having considered the detail of the challenge, the Department has decided to exercise its discretion not to award any contract on foot of the Procurement Exercise.
How it was run
Official notice- Submission deadline
- 25 Mar 2025, 15:00 GMT
- Submission channel
- {"written"}
- Accepted languages
- en
- Bids opened
- 25 Mar 2025, 15:30 GMT
Timeline
25 Mar 2025 → 18 Aug 2025 · 4 dates- Submission deadline25 Mar 2025, 15:00 GMT
- Bids opened25 Mar 2025, 15:30 GMT
- Bids must remain valid until23 Jun 2025, 23:59 BST
- Notice published18 Aug 2025, 16:14 BST
Notice history
2 events · 2 releases on Find a Tender · since 18 Aug 2025- Status changed to cancelled18 Aug 2025, 16:14 BST
- Buyer details updated18 Aug 2025, 16:14 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 further award records carry no date or value.
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- The UK does not have any such bodies with responsibility for appeal/ mediation proceduresReview body
- The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended.Review body
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria