Official UK procurement notice
ID 5590036 - DoF - IT Assist - FRAMEWORK FOR DISPOSAL SERVICES FOR IT EQUIPMENT, ELECTRONIC AND ELECTRICAL EQUIPMENT
Authority: The Department of Finance,·Consortium: 89 public authorities
What is being bought
Published requirement descriptionThe Department of Finance - IT Assist wishes to establish a Framework Agreement for Disposal Services for IT equipment, electronic and electrical equipment for use by the Northern Ireland Public Sector including Northern Ireland Civil Service Departments, Agencies and Non Departmental Public Bodies. Unauthorised disclosure of information / sensitive data is a major risk mainly due to the increasing dependence on electronic storage systems and the use of disposable media. Organisations have therefore developed asset disposal strategies that can require data to be deleted from media and equipment sometimes prior to its permanent removal from site for disposal and/or recycling or for assured data destruction. The framework therefore seeks to appoint Suppliers to; securely and irreversibly delete data from a range of media either on the customer’s premises or offsite; and securely and legally dispose of redundant information and communications technology equipment and media. Once the Framework Agreement has been established, secondary competitions will be completed for each disposal required. The Framework period is for 4 years. For further details regarding the requirement, please refer to document entitled 'ID 5590036 – Framework Specification'.
- Recurrence: This Framework will potentially be due to be re-procured after the Framework period has concluded
CPV: Computer equipment and supplies · Computer-related professional services · Computer-related services · IT services: consulting, software development, Internet and support · Non-hazardous refuse and waste treatment and disposal services · Refuse and waste related services · Refuse disposal and treatment · Refuse recycling services · Refuse transport services · Technical computer support services
How this framework works
From the published notice- Places
- up to 10 suppliers · 4 bids received (0.4 per place) · 4 appointed
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£250,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (1)
- AC1 Social Value: 100%
Published award criteria (2)
- AC1 Social Value: 100
- n/a: 0
- “ID 5590036 - DoF - IT Assist - FRAMEWORK FOR DISPOSAL SERVICES FOR IT…” is a framework: the contest is a place on its panel, up to 10 suppliers, not a single contract.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · This Framework will potentially be due to be re-procured after the Framework period has concluded
- First published
- 12 Nov 2024, 15:04 GMT
- Last source update
- 4 Apr 2025, 18:19 BST
- Award evaluation window
- 13 Dec 2024 – …
- FTS notice number
2025/S 000-013242- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04b5d9Find a Tender
- Review procedure
CPD complied with the Public Contracts Regulations 2015 (as amended) and incorporated a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract was communicated to tenderers. That notification provided full information on the award decision. This provided time for the unsuccessful tenderers to challenge the award decision before the contract was entered into.
Publisher note: Framework monitoring: the successful contractor’s performance on the Framework Agreement will be regularly monitored. Contractors. not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor. fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they. still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in construction and. procurement delivery (CPD) for further action. If this occurs and their performance still does not improve to satisfactory levels within. the specified period, this may be considered grounds for termination of the Suppliers Place on the Framework Agreement at your. expense as provided for in the Conditions of Contract. In lieu of termination, CPD may issue a Notice of Written Warning or a Notice of. Unsatisfactory Performance. A supplier in receipt of multiple Notices of Written Warning or a Notice of Unsatisfactory Performance may,.. in accordance with The Public Contracts Regulations 2015 (as amended), be excluded from future public procurement competitions for. a period of up to three years. The Framework Agreement. is being let by the Department of Finance on behalf of any listed public sector. organisations requiring services in Northern Ireland including:- Government Departments; Agencies; Non-departmental Public Bodies;. or other Contracting Authority (including subsidised. bodies or other grant recipients). A list of organisations is included in the tender. documents. This framework Agreement will be used to progress the Government’s wider social, economic and environmental objectives..
How it was run
Official notice- Appointment period ends
- 13 Dec 2024, 15:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 13 Dec 2024, 15:30 GMT
Timeline
13 Dec 2024 → 4 Apr 2025 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown13 Dec 2024, 15:00 GMT
- Bids opened13 Dec 2024, 15:30 GMT
- Bids must remain valid until13 Mar 2025, 23:59 GMT
- Notice published4 Apr 2025, 18:19 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete4 Apr 2025, 18:19 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract
- Signed
- 12 Mar 2025
- Value
- £250,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4bids · 4 electronic · 4 from abroad | 3 | — | — |
Contracting authority & participating public bodies
26 public bodies on the noticeConsortium members and other public bodies
- Agri-Food and Biosciences Institute NIContracting authority
- Armagh ObservatoryContracting authority
- Armagh Observatory and PlanetariumContracting authority
- Armagh PlanetariumContracting authority
- Arts Council of Northern IrelandContracting authority
- Attorney General for Northern IrelandContracting authority
- Belfast Health and Social Care TrustContracting authority
- Business Services OrganisationContracting authority
- Charity Commission for Northern IrelandContracting authority
- Commission for Victims and SurvivorsContracting authority
- Commissioner for Children and Young People for Northern IrelandContracting authority
- Consumer Council for Northern IrelandContracting authority
- Council for the Curriculum Examinations and AssessmentContracting authority
- Department for CommunitiesContracting authority
- Department for Communities NIContracting authority
- Department for InfrastructureContracting authority
- Department for Infrastructure NIContracting authority
- Department for the EconomyContracting authority
- Department for the Economy NIContracting authority
- Department of Agriculture Environment and Rural AffairsContracting authority
- Department of EducationContracting authority
- Department of Education NIContracting authority
- Department of FinanceContracting authority
- Department of HealthContracting authority
- Department of Health NIContracting authority
Framework contractors & participating bidders
4 commercial parties on the notice- Avenue RecyclingFramework contractor
- Sonet CommunicationsFramework contractor
- TES-AMM UK LtdFramework contractor
- Vyta Secure LtdFramework contractor
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria