Official UK procurement notice
ID 5067401 - DoF - The Provision of Cleaning Services to the Northern Ireland Civil Service and Participating Bodies
Authority: The Department of Finance,
What is being bought3 lots · detail below
Published requirement descriptionConstruction and Procurement Delivery (CPD), on behalf of the participating bodies listed within the contract documents is seeking to establish a Contract for the provision of cleaning services at public sector sites throughout Northern Ireland. Please see the cft documents for further details.
- Recurrence: 36 months
CPV: Cleaning services · Office cleaning services
Lots and requirements (3)Procurement structure
3 lots · all with a published value (£70,000,000 together) · a supplier may bid for at most 3 of them · same evaluation weights on every lotLot #1AwardedRenewalPublished value£31,500,000
Lot #2AwardedRenewalPublished value£24,500,000
Lot #3AwardedRenewalPublished value£14,000,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- As per tender documents: 40%
- As per tender documents: 60%
Published award criteria (2)
- As per tender documents: 40
- As per tender documents: 60
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 36 months
- First published
- 7 Nov 2024, 13:04 GMT
- Last source update
- 26 Feb 2025, 10:22 GMT
- Award evaluation window
- 12 Dec 2024 – …
- FTS notice number
2025/S 000-007250- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04b4acFind a Tender
- Review procedure
CPD complied with the Public Contracts Regulations 2015 and incorporated a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract was communicated to tenderers. That notification provided full information on the award decision. This provided time for the unsuccessful tenderers to challenge the award decision before the contract was entered into.
Publisher note: The successful contractor’s performance on the contract will be regularly monitored in line with the tender documentation. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Notice of Unsatisfactory Performance and the contract may be terminated. The issue of a Notice of Unsatisfactory Performance can result in the Contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of three years from the date of issue.. . The figure indicated in Section II 1.7 and V 2.4 represents an estimated contract and Lots values. These values reflect the potential scale of the contract however this figure does not take into account the application of indexation or increases to charges due to increases in the Real Living Wage.
How it was run
Official notice- Submission deadline
- 12 Dec 2024, 15:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 12 Dec 2024, 15:30 GMT
Timeline
12 Dec 2024 → 12 Mar 2025 · 4 dates- Submission deadline12 Dec 2024, 15:00 GMT
- Bids opened12 Dec 2024, 15:30 GMT
- Notice published26 Feb 2025, 10:22 GMT
- Bids must remain valid until12 Mar 2025, 23:59 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete26 Feb 2025, 10:22 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Construction and Procurement Delivery (CPD), on behalf of the participating bodies…1 award | |||
| ARAMARK IRELAND HOLDINGS LTD | £31,500,000 † | — | Awarded |
| Lot 2 · Construction and Procurement Delivery (CPD), on behalf of the participating bodies…1 award | |||
| ARAMARK IRELAND HOLDINGS LTD | £24,500,000 † | — | Awarded |
| Lot 3 · Construction and Procurement Delivery (CPD), on behalf of the participating bodies…1 award | |||
| ARAMARK IRELAND HOLDINGS LTD | £14,000,000 † | — | Awarded |
Contracts
Lot 1 · ARAMARK IRELAND HOLDINGS LTD
- Signed
- 4 Feb 2025
- Value
- £31,500,000
- Status
- active
Lot 2 · ARAMARK IRELAND HOLDINGS LTD
- Signed
- 4 Feb 2025
- Value
- £24,500,000
- Status
- active
Lot 3 · ARAMARK IRELAND HOLDINGS LTD
- Signed
- 4 Feb 2025
- Value
- £14,000,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Construction and Procurement Delivery (CPD), on behalf of the participating bodies… | 4bids · 4 electronic · 1 from abroad | 0 | — | — |
| 2 · Construction and Procurement Delivery (CPD), on behalf of the participating bodies… | 4bids · 4 electronic · 1 from abroad | 0 | — | — |
| 3 · Construction and Procurement Delivery (CPD), on behalf of the participating bodies… | 4bids · 4 electronic · 1 from abroad | 0 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Not Applicable in the UKReview body
- The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended.Review body
Bidders & participating suppliers
1 commercial party on the notice- ARAMARK IRELAND HOLDINGS LTDAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria