Find a TenderAwarded

Published 23 Feb 2023, 08:50 GMT

Official UK procurement notice

ID 4728866 DoJ - NICTS - Provision of a Judicial Portal and Support Arrangements

Official notice

Authority: The Department of Justice, NI Courts and Tribunal Service NICTS

ServicesOpen procedureSME suitable

Sectors: IT Services & Software (72) Delivery: Northern Ireland (UKN)

Published estimate£450,000exc. VAT

Submissions closed 27 Mar 2023awarded 3 May 2023

Awarded to redacted

What is being bought

Published requirement description

Northern Ireland Courts and Tribunals Service (NICTS) (an agency of the Department of Justice) is seeking to establish a contract to provide a judicial portal and mobile app and support arrangements. This will be a 3-year initial contract period, with two options to extend for any period up to, and including, one year each. Prices shall be fixed for the initial contract period.

CPV: IT services: consulting, software development, Internet and support · Systems and technical consultancy services · Systems support services

The lotProcurement structure

single lot · value published

Lot #1AwardedPublished value£450,000

Delivery: Northern Ireland

Extensions: There are two options to extend for any period up to, and including, one year each.Variant bids: not allowed

72220000 Systems and technical consultancy services 72253200 Systems support services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 49.800000000000004%Price: 40%Social value: 10.2%

Published sub-criteria (6)

AC1 Development and Implementation of the Judicial Portal and App: 15%
AC2 Judicial Portal and App Configuration: 15%
AC3 Security: 10.2%
AC4 System Support and Change Management: 9.6%
AC6 Total Contract Price: 40%
AC5 Social Value: 10.2%

Published award criteria (7)

MR1 Compliance with the Specification in Full Pass/Fail: 0
AC1 Development and Implementation of the Judicial Portal and App: 15
AC2 Judicial Portal and App Configuration: 15
AC3 Security: 10.2
AC4 System Support and Change Management: 9.6
AC5 Social Value: 10.2
AC6 Total Contract Price: 40

What this means for your bid

Price carries 40 of 100 points: a 10% discount moves about 4 points. Quality carries 49.8 of 100: the paper moves it further than the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes
First published: 23 Feb 2023, 08:50 GMT
Last source update: 4 May 2023, 08:08 BST
Award evaluation window: 27 Mar 2023 – …
Authority reference: ID 4728866
FTS notice number: 2023/S 000-012728
Classification (CPV): IT services: consulting, software development, Internet and supportSystems and technical consultancy servicesSystems support services
Delivery area: Northern Ireland (UKN)
Official registry OCID: ocds-h6vhtk-03a7ac Find a Tender

Review and risk notes

Review procedure: CPD complied with the Public Contracts Regulations 2015 and incorporated a. standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract was communicated to tenderers.. That notification provided full information on the award decision. This provided time for the unsuccessful tenderers to challenge the. award decision before the contract was entered into.

Publisher note: The successful Contractor’s performance will be managed as per the specification. and regularly monitored. Contractors not delivering.. on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a Contractor fails to reach.. satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to.. reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this.. occurs and their performance still does not improve to satisfactory levels within the specified period, it may be grounds for termination. of the contract at the Contractor's expense. In lieu of termination they may be issued with a Notice of Written Warning or a Notice of.. Unsatisfactory Performance. A central register of such Notices for supplies and services Contracts will be maintained and published.. on the CPD website. Any Contractor in receipt of multiple Notices of Written Warning or Notices of Unsatisfactory Performance will be.. required to declare this in future tender submissions for a period of three years from the date of issue of the Notice. It may also result in.. the Contractor being excluded from all procurement competitions being undertaken by Centres of Procurement..

How it was run

Official notice

Submission deadline: 27 Mar 2023, 15:00 BST
Submission channel: {"written"}
Accepted languages: en
Bids opened: 27 Mar 2023, 15:30 BST

Timeline

27 Mar 2023 → 25 Jun 2023 · 4 dates

Submission deadline
27 Mar 2023, 15:00 BST
Bids opened
27 Mar 2023, 15:30 BST
Notice published
4 May 2023, 08:08 BST
Bids must remain valid until
25 Jun 2023, 23:59 BST

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
4 May 2023, 08:08 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £450,0001 contract exc. VAT

Bids received 51 from SMEs

Contracts signed 1latest 3 May 2023

Awarded to	Value	Date	Status
redactedSMEContract	£450,000 †	—	Awarded

Contracts

Contract · redactedSME
Signed
3 May 2023
Value
£450,000
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
5bids · 5 electronic · 1 from abroad	1	—	—

Contracting authority & participating public bodies

The Department of Justice, NI Courts and Tribunal Service NICTS

Contracting authorityBody governed by public lawGeneral public services c/o Clare House Supplies and Services Division, 303 Airport Road West, BELFAST, UK, BT3 9EDContact email Published organisation website ↗

Dispute resolution & review bodies

High Court of Justice in Northern Ireland, Royal Courts of JusticeReview body Belfast
The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amendedReview body Belfast

Bidders & participating suppliers

1 commercial party on the notice

redactedAwarded supplier redacted, redacted, UK, redactedContact email

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria