Official UK procurement notice
ID 3842055 - Department of Justice (DoJ) - The Provision of Written Translation and Transcription Services and Telephone Interpreting Services to Criminal Justice Organisations (CJOs)
Authority: Department of Justice (Central government)
What is being bought2 lots · detail below
Published requirement descriptionThe CPD Justice Sector Category team intends to establish a Contract on behalf of the Bodies within the Criminal Justice Sector, to provide interpretation and translation services to:
- Police Service of Northern Ireland (PSNI)
- Northern Ireland Prison Service (NIPS)
- Public Prosecution Service (PPS)
- Probation Board of Northern Ireland (PBNI)
- Northern Ireland Courts and Tribunals Service (NICTS)
- Department of Justice (DOJ)
- Youth Justice Agency (YJA)
- Police Ombudsman for Northern Ireland (PONI)
- Belfast International Airport Constabulary (BFS)
- Belfast Harbour Police
- Legal Services Agency NI The Contract will be split in two lots Lot 1 Written Translation and Transcription Services Lot 2 Telephone Interpreting services Each Lot within this Contract will be awarded based on the Most Economically Advantageous Tender. Each lot will be awarded to a single supplier based on the highest ranked tenderer. The Initial Contract period of 3 years plus two one year extension options (5 years in total)
CPV: Interpretation services · Translation services
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£2,484,000 together) · a supplier may bid for at most 2 of them · same evaluation weights on every lotLot #1Written Translation and Transcription ServicesAwardedPublished value£1,948,100
Lot #2Telephone Interpreting ServicesAwardedPublished value£535,900
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Award Criteria: 60%
- Cost: 40%
Published award criteria (2)
- Award Criteria: 60
- Cost: 40
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 17 Feb 2022, 16:15 GMT
- Last source update
- 26 Jul 2022, 11:54 BST
- Award evaluation window
- 23 Mar 2022 – …
- Authority reference
3842055- FTS notice number
2022/S 000-020288- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03186eFind a Tender
- Review procedure
CPD complied with the Public Contracts Regulations 2015 (as amended) and incorporated a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract was communicated to tenderers. That notification provided full information on the award decision. This provided time for the unsuccessful tenderers to challenge the award decision before the contract was entered into.
Publisher note: Please note that information relating to contractors engaged by the Northern Ireland Department of Justice, and associated bodies, is not published in any publicly accessible forum or publication. This is to protect such contractors, whose security and safety could be threatened by dissident terrorist organisations still active in Northern Ireland if their details became known. This is consistent with Regulation 50(6)(a).. The estimated contract values stated are broad estimates only, include additional quantum for unforeseen demand, and to future proof for additional potential. There is no guarantee of any level of business under this contract. The estimates are not deemed to be a condition of contract nor a guarantee of minimum demand or uptake. No compensation will be payable to a contractor should the actual demand be less than that stated.. The successful contractor’s performance on this contract will be managed as per specification and regularly monitored (see Procurement Guidance Note 1/12 Contract Management: https://www.financeni.gov.uk/sites/default/files/publications/dfp/PGN-01012-Contract-Management-Principles-Procedures-25-Sept-2017.PDF).Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in Construction and Procurement Delivery for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a notice of written warning and notice of unsatisfactory performance and this contract may be terminated. The issue of a notice of written warning and notice of unsatisfactory performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of up to 3 years from the date of issue of the notice.
How it was run
Official notice- Submission deadline
- 23 Mar 2022, 15:00 GMT
- Submission channel
- {"written"}
- Accepted languages
- en
- Bids opened
- 23 Mar 2022, 15:30 GMT
Timeline
23 Mar 2022 → 26 Jul 2022 · 4 dates- Submission deadline23 Mar 2022, 15:00 GMT
- Bids opened23 Mar 2022, 15:30 GMT
- Bids must remain valid until21 Jul 2022, 23:59 BST
- Notice published26 Jul 2022, 11:54 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete26 Jul 2022, 11:54 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Written Translation and Transcription Services1 award | |||
| Identity withheld for security reasonsSME | £1,693,977 † | — | Awarded |
| Lot 2 · Telephone Interpreting Services1 award | |||
| Identity withheld for security reasonsSME | £463,967 † | — | Awarded |
Contracts
Lot 1 - Written Translation and Transcription Services · Identity withheld for security reasonsSME
- Signed
- 26 Jul 2022
- Value
- £1,693,977
- Status
- active
Lot 2 - Telephone Interpreting Services · Identity withheld for security reasonsSME
- Signed
- 26 Jul 2022
- Value
- £463,967
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Written Translation and Transcription Services | 7bids · 7 electronic · 1 from abroad | 1 | — | — |
| 2 · Telephone Interpreting Services | 7bids · 7 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended.Review body
Bidders & participating suppliers
1 commercial party on the notice- Identity withheld for security reasonsAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria