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Find a TenderAwardedContract details notice
Published 3 Nov 2025, 10:27 GMT

Official UK procurement notice

Ice Machine Services · UK public procurement notice

Official notice

Authority: Sheffield Teaching Hospitals NHS Foundation Trust (Central government)

ServicesBelow threshold - open competitionBelow thresholdReserved for SMEs and VCSEsReserved: E11000003SME suitable
Sectors: Musical instruments, sport goods, games, toys, handicraft, art materials and accessories (37)Repair & Maintenance (50) Delivery: UKYorkshire & Humber (UKE32)
Published estimate£85,000≈ £28k / year · £95,000 inc. VAT11.8% above published estimate
Submissions closed 25 Nov 2025awarded 5 Mar 2026
Awarded to ProAir Engineers Limited
Contract term 3 yrsends 31 Dec 2028 · up to 31 Dec 2030 with extensions · starts 1 Jan 2026

What is being bought

Published requirement description

Sheffield Teaching Hospitals NHS Foundation Trust requires Ice Machine Services for the continued operation and maintenance of refrigeration equipment across Trust facilities.

CPV: Ice maintenance machines · Repair and maintenance services of catering equipment

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEPublished value£85,000
Contract period: 1 Jan 2026 – 31 Dec 2028 (3 yrs) · up to 31 Dec 2030 with extensionsValue: £85,000 exc. VAT · £95,000 inc. VAT
Delivery: UKEligibility: SME eligible
Extensions: The Contracting Authority proposes to enter into Contract for a maximum period of 5 Years. The initial contract term shall be 3 years with the potential for 2(1+1) Years in Contract extension.
37481000 Ice maintenance machines50883000 Repair and maintenance services of catering equipment

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Technical Questionnaire + social value 30% and Commercial Questionnaire (Pricing Schedule) 70%.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
3 Nov 2025, 10:27 GMT
Last source update
12 Mar 2026, 11:48 GMT
Authority reference
C421123
FTS notice number
2025/S 000-070341
Latest notice
Contract details notice (UK7)
Classification (CPV)
Ice maintenance machinesRepair and maintenance services of catering equipment
Delivery area
UKYorkshire & Humber (UKE32)
Official registry OCID
ocds-h6vhtk-05d8a7 Find a Tender
Contract terms
Reserved participation area
E11000003

How it was run

Official notice
Run through: Atamis legacy domain (health-family.force.com) · Who buys & how to bid on Atamis
Supplier login requiredElectronic submission allowed
Access & registration note: Legacy Salesforce domain still used in notices — use the current Atamis portal · this portal address is a legacy domain; the operator has migrated
Submission deadline
25 Nov 2025, 12:00 GMT
Clarification deadline
10 Nov 2025, 16:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

To express interest and participate in the tender, please register and apply via Atamis e-sourcing portal health-family.force.com/s/Welcome ↗.

Should Tenderers have any queries, or having problems using the portal, they should contact Helpdesk at:

Phone: 0800 9956035

E-mail: [email protected]

Timeline

3 Nov 2025 → 12 Mar 2026 · 5 dates
  1. Tender notice published353 days ago
    3 Nov 2025, 10:27 GMT
  2. Clarification questions by345 days ago
    10 Nov 2025, 16:00 GMT
  3. Submission deadline331 days ago
    25 Nov 2025, 12:00 GMT
  4. Contract starts294 days ago
    1 Jan 2026
  5. Latest notice published224 days ago
    12 Mar 2026, 11:48 GMT

Notice history

4 events · 3 releases on Find a Tender · since 3 Nov 2025
  1. Tender notice published
    3 Nov 2025, 10:27 GMT
    UK4
  2. Tender notice published
    3 Nov 2025, 15:54 GMT
    UK4
  3. Contract details notice published
    12 Mar 2026, 11:48 GMT
    UK7
  4. Status changed to complete
    12 Mar 2026, 11:48 GMT
Published amendments (1)

To correct the award criteria.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £95,0001 contract exc. VAT
Contracts signed 1latest 5 Mar 2026
Awarded toValueDateStatus
ProAir Engineers LimitedSME£95,000 †—Awarded

Contracts

  • Ice Machine Services · ProAir Engineers LimitedSME

    Signed
    5 Mar 2026
    Value
    £95,000
    Period
    9 Mar 2026 – 8 Mar 2029 · up to 8 Mar 2031 with extensions
    Status
    active
    Extensions
    3 + 2 years

Contracting authority & participating public bodies

Sheffield Teaching Hospitals NHS Foundation Trust

Contracting authorityPublic authority - central government GB-PPON: PYZV-3517-VQCJ Royal Hallamshire Hospital, Glossop Road, Sheffield, Yorkshire & Humber, S10 2JFContact name, email

Bidders & participating suppliers

1 commercial party on the notice
  • ProAir Engineers LimitedAwarded supplier 38 Newfield Crescent, Sheffield, Yorkshire & Humber, S17 3DEContact email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender