Find a TenderAwardedContract details notice

Published 26 Aug 2026, 15:10 BST

Official UK procurement notice

Hybrid Meeting Room Support

Authority: Science Museum Group (Central government)

ServicesBelow threshold - open competitionBelow threshold

Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30)Electrical machinery, apparatus, equipment and consumables; lighting (31)Radio, television, communication, telecommunication and related equipment (32)

+1 more

Architecture & Engineering (71)

Delivery: Delivery location not published

Published estimate£17,000≈ £16k / year · £20,400 inc. VAT4.1% above published estimate

Submissions closed 7 Sept 2026awarded 2 Oct 2026

Awarded to BECHTLE LIMITED

Contract term 1 yr 1 moends 31 Oct 2027 · starts 28 Sept 2026

What is being bought

Published requirement description

The Science Museum Group wishes to appoint a Supplier to provide Hybrid Meeting Room Support. Science Museum Group (SMG) currently have meeting rooms using Yealink video conferencing with Microsoft Teams. Our current support management contract has expired, and we wish to tender for an organisation to provide this service for us.

CPV: Computer equipment and supplies · Electronic equipment · Miscellaneous computer equipment · Monitoring and control services · Multimedia equipment · Network equipment · Telecommunications equipment · Video equipment · Video-conferencing equipment

The lotProcurement structure

single lot · value published

Lot #1Awarded 1 yr 1 moPublished value£17,000

Contract period: 28 Sept 2026 – 31 Oct 2027 (1 yr 1 mo)Value: £17,000 exc. VAT · £20,400 inc. VAT

30200000 Computer equipment and supplies 30236000 Miscellaneous computer equipment 31710000 Electronic equipment 32232000 Video-conferencing equipment 32322000 Multimedia equipment 32323300 Video equipment

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lot awarding rule: Unless otherwise specified, the qualitative selection questions of your responses will be scored using the methodology outlined in Section 1, page 3 of the ITQ document. Price scores are calculated in the following way: Price Score = Total Available Marks x (Lowest Priced Compliant Tender / Tender Price).

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Below threshold
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 26 Aug 2026, 15:10 BST
Last source update: 9 Oct 2026, 16:45 BST
Authority reference: SCM4208M
FTS notice number: 2026/S 000-081425
Latest notice: Contract details notice (UK7)
Classification (CPV): Computer equipment and suppliesElectronic equipmentMiscellaneous computer equipmentMonitoring and control servicesMultimedia equipmentNetwork equipmentTelecommunications equipmentVideo equipmentVideo-conferencing equipment
Delivery area: Not published
Official registry OCID: ocds-h6vhtk-06ecde Find a Tender

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredElectronic submission allowed

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 7 Sept 2026, 17:00 BST
Clarification deadline: 31 Aug 2026, 17:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

Your quotation should be submitted via our In-Tend portal in-tendhost.co.uk/sciencemuseumgroup/a… ↗

Timeline

26 Aug 2026 → 9 Oct 2026 · 5 dates

Tender notice published61 days ago
26 Aug 2026, 15:10 BST
Clarification questions by56 days ago
31 Aug 2026, 17:00 BST
Submission deadline49 days ago
7 Sept 2026, 17:00 BST
Contract starts29 days ago
28 Sept 2026, 00:00 BST
Latest notice published17 days ago
9 Oct 2026, 16:45 BST

Notice history

3 events · 2 releases on Find a Tender · since 26 Aug 2026

Tender notice published
26 Aug 2026, 15:10 BST
UK4
Contract details notice published
9 Oct 2026, 16:45 BST
UK7
Status changed to complete
9 Oct 2026, 16:45 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £17,6951 contract exc. VAT

Contracts signed 1latest 2 Oct 2026

Awarded to	Value	Date	Status
BECHTLE LIMITED	£17,695 †	—	Awarded

Contracts

Contract 1 · BECHTLE LIMITED
Signed
2 Oct 2026
Value
£17,695
Period
9 Oct 2026 – 31 Aug 2027
Status
active

Contracting authority & participating public bodies

Science Museum Group

Contracting authorityPublic authority - central government GB-PPON: PDTR-3338-MNPG The Science Museum, London, London, SW7 2DDContact name, email

Bidders & participating suppliers

1 commercial party on the notice

Bechtle LtdAwarded supplierGB-COH: 03283032 Methuen Park, Chippenham, South West, SN14 0GFContact email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender9 Oct 2026, 16:45 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender26 Aug 2026, 15:10 BST