Official UK procurement notice
Human Resources Information System
Authority: THE ROYAL CENTRAL SCHOOL OF SPEECH AND DRAMA (Education)
What is being bought
Published requirement descriptionRoyal Central is procuring a new cloud based Human Resources Information System (HRIS) supplier, ahead of the phase out of the existing HRIS in October 2026. The chosen HRIS must satisfy the core requirements as per the Invitation to Tender Document.
- No preliminary market engagement: Non-Material/Informal Engagement. Engagement was insufficient to meet the requirement for a PME notice.
CPV: Software package and information systems · Software-related services
The lotProcurement structure
single lot · value publishedLot #1Published value£500,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality responses: 60%
- Price: 40%
Published award criteria (2)
- Price: Lowest price Services meeting all requirements as per the Tender Documents.
- Quality responses: Comprising three sections, core criteria (75% weighted), track record (15% weighted) and implementation approach (10% weighted).
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 12 Mar 2026, 15:12 GMT
- Last source update
- 12 Mar 2026, 15:12 GMT
- Award evaluation window
- Submission end – 30 Mar 2026
- FTS notice number
2026/S 000-022427- Accelerated
- State of urgency
- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-066899Find a Tender
How it was run
Official notice- Submission deadline
- 25 Mar 2026, 17:00 GMT
- Clarification deadline
- 19 Mar 2026, 17:00 GMT
- Electronic submission
- Not allowed
- Accepted languages
- en
Documents must be emailed to [email protected]
Timeline
12 Mar 2026 → 1 May 2026 · 5 dates- Tender notice published230 days ago12 Mar 2026, 15:12 GMT
- Clarification questions by223 days ago19 Mar 2026, 17:00 GMT
- Submission deadline217 days ago25 Mar 2026, 17:00 GMT
- Award decision expected by211 days ago30 Mar 2026, 23:59 BST
- Contract starts180 days ago1 May 2026, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Tender notice published12 Mar 2026, 15:12 GMTUK4
Contracting authority & participating public bodies
Official documents & specifications (6)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Invitation to Tender Appendix - Royal Central requirements
- Bidding documents and specifications Invitation to Tender Document
- Bidding documents and specifications Tender Response Form
- Bidding documents and specifications Bona Fide Tender Confirmation
- Bidding documents and specifications Bidder pricing schedule
Notices published for this procedure
- Tender notice Tender notice on Find a Tender