Official UK procurement notice
Human Resource and Payroll System
Authority: South Wales Fire and Rescue Service (Police & fire)
Sectors: Software Packages & ERP (48) Delivery: Wales (UKL15)
Published estimate£2,650,000≈ £379k / year · £3,180,000 inc. VAT30.8% below published estimate
Submissions closed 8 Jul 2026awarded 15 Sept 2026
Award (standstill) to MHR International UK Limited
Contract term 7 yrsends 30 Sept 2033 · up to 30 Sept 2038 with extensions · starts 1 Oct 2026
What is being bought
Published requirement descriptionThis invitation to Tender (ITT) has been issued by the Contracting Authority who are seeking to award a contract for the provision of a new HR & Payroll system
- The authority expects to re-tender this requirement around 5 Jun 2037, 23:59 BST.
- No preliminary market engagement: Off the shelf purchase of system
CPV: Time accounting or human resources software package
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£2,650,000
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standing
As per tender pack
- Technical & professional ability
As per tender pack
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
- Quality: Functional Fit and Compliance with the HR & Payroll Specification
- Whole Life Cost: Whole Life Cost of provision of System over 12 years
Conditions of participation2
- Economic & financial standing
As per tender pack
- Technical & professional ability
As per tender pack
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 5 Jun 2037
- First published
- 5 Jun 2026, 14:52 BST
- Last source update
- 15 Sept 2026, 09:39 BST
- Award evaluation window
- Submission end – 19 Aug 2026
- Authority reference
SWEU067- FTS notice number
2026/S 000-053402- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06aee4Find a Tender- Contract terms summary
Invoices to be submitted electonically
How it was run
Official noticeRun through: Sell2Wales · Who buys & how to bid on Sell2Wales
Access & registration note: Free Wales registration; eTenderWales runs on Jaggaer
- Submission deadline
- 8 Jul 2026, 12:00 BST
- Clarification deadline
- 29 Jun 2026, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
5 Jun 2026 → 1 Oct 2026 · 8 dates- Tender notice published139 days ago5 Jun 2026, 14:52 BST
- Clarification questions by115 days ago29 Jun 2026, 17:00 BST
- Submission deadline106 days ago8 Jul 2026, 12:00 BST
- Award decision expected by63 days ago19 Aug 2026, 23:59 BST
- Assessment summaries sent37 days ago15 Sept 2026, 00:00 BST
- Latest notice published37 days ago15 Sept 2026, 09:39 BST
- Standstill ends27 days ago24 Sept 2026, 23:59 BST
- Contract starts21 days ago1 Oct 2026, 00:00 BST
Notice history
4 events · 2 releases on Find a Tender · since 5 Jun 2026- Tender notice published5 Jun 2026, 14:52 BSTUK4
- Contract award notice published15 Sept 2026, 09:39 BSTUK6
- Status changed to complete15 Sept 2026, 09:39 BST
- Contract signature expected29 Sept 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £1,834,0001 award exc. VAT
Bids received 52 from SMEs
| Awarded to | Value | Date | Status |
|---|---|---|---|
| MHR International UK LimitedHR and Payroll System1 Oct 2026 – 30 Sept 2033 · up to 30 Sept 2038Extensions: Option to extend for a further 5 years upon satisfactory performance | £1,834,000 | 15 Sept 2026standstill to 24 Sept 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5final-stage tenders · 6 at stage one | 2 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- MHR International UK LtdAwarded supplier
Official documents & specifications (8)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Appendix 2 - Contract Terms and Conditions
- Bidding documents and specifications Appendix 4 - WPSQ
- Bidding documents and specifications Invitation to Tender Part 1
- Bidding documents and specifications Appendix 1 - Business Continuity Audit
- Bidding documents and specifications Appendix 3 - Statement of Requirements
- Bidding documents and specifications Invitation to Tender Part 2
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender