Human Resource and Payroll System

{
  "id": "053402-2026",
  "tag": [
    "tender"
  ],
  "date": "2026-06-05T14:52:10+01:00",
  "ocid": "ocds-h6vhtk-06aee4",
  "buyer": {
    "id": "GB-PPON-PQMW-9436-MMYZ",
    "name": "South Wales Fire and Rescue Service"
  },
  "tender": {
    "id": "SWEU067",
    "lots": [
      {
        "id": "1",
        "value": {
          "amount": 2650000,
          "currency": "GBP",
          "amountGross": 3180000
        },
        "status": "active",
        "renewal": {
          "description": "An option to extend for an additional Five Years exists upon satisfactory performance in line with the Contract KPI's"
        },
        "hasRenewal": true,
        "description": null,
        "suitability": {
          "sme": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "Functional Fit and Compliance with the HR & Payroll Specification "
            },
            {
              "name": "Whole Life Cost",
              "type": "cost",
              "description": "Whole Life Cost of provision of System over 12 years"
            }
          ],
          "weightingDescription": "Quality"
        },
        "contractPeriod": {
          "endDate": "2033-09-30T23:59:59+01:00",
          "startDate": "2026-10-01T00:00:00+01:00",
          "maxExtentDate": "2038-09-30T23:59:59+01:00"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "type": "economic",
              "description": "As per tender pack"
            },
            {
              "type": "technical",
              "description": "As per tender pack"
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKL22",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKL21",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKL17",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKL15",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKL16",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48450000",
            "scheme": "CPV",
            "description": "Time accounting or human resources software package"
          }
        ]
      }
    ],
    "title": "Human Resource and Payroll System",
    "value": {
      "amount": 2650000,
      "currency": "GBP",
      "amountGross": 3180000
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "documents": [
      {
        "id": "L-1",
        "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=370186",
        "description": "Invitation to Tender Part 1",
        "documentType": "biddingDocuments"
      },
      {
        "id": "L-2",
        "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=370187",
        "description": "Invitation to Tender Part 2",
        "documentType": "biddingDocuments"
      },
      {
        "id": "L-3",
        "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=370188",
        "description": "Appendix 1 - Business Continuity Audit",
        "documentType": "biddingDocuments"
      },
      {
        "id": "L-4",
        "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=370189",
        "description": "Appendix 2 - Contract Terms and Conditions",
        "documentType": "biddingDocuments"
      },
      {
        "id": "L-5",
        "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=370190",
        "description": "Appendix 3 - Statement of Requirements",
        "documentType": "biddingDocuments"
      },
      {
        "id": "L-6",
        "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=370191",
        "description": "Appendix 4 - WPSQ",
        "documentType": "biddingDocuments"
      },
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "053402-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/053402-2026",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2026-06-05T14:52:10+01:00"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "recurrence": {
      "dates": [
        {
          "startDate": "2037-06-05T23:59:59+01:00"
        }
      ]
    },
    "awardPeriod": {
      "endDate": "2026-08-19T23:59:59+01:00"
    },
    "description": "The intended outcome of this procurement is the award of a contract to a single supplier capable of delivering a secure, reliable and integrated HR and Payroll solution that will:\n•\tAccurately and efficiently process payroll for the Service’s workforce\n•\tProvide a single, trusted source of employee data\n•\tSupport core HR functions including recruitment, onboarding, learning and development, performance management, absence management and reporting\n•\tImprove accessibility and user experience for employees, managers and People Services staff\n•\tStrengthen compliance with data protection, employment legislation, Welsh Language Standards and equality requirements\n•\tReduce reliance on manual processes, improve data quality and enhance management information\n•\tProvide resilience, business continuity and scalability to support future organisational needs",
    "tenderPeriod": {
      "endDate": "2026-07-08T12:00:00+01:00"
    },
    "contractTerms": {
      "financialTerms": "Invoices to be submitted electonically"
    },
    "enquiryPeriod": {
      "endDate": "2026-06-29T17:00:00+01:00"
    },
    "hasRecurrence": true,
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "goods",
    "submissionMethodDetails": "https://sell2wales.gov.wales",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-PPON-PQMW-9436-MMYZ",
      "name": "South Wales Fire and Rescue Service",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKL15",
        "country": "GB",
        "locality": "Llantrisant",
        "postalCode": "CF72 8LX",
        "countryName": "United Kingdom",
        "streetAddress": "South Wales Fire and Rescue Service Headquarters"
      },
      "details": {
        "url": "https://www.southwales-fire.gov.uk",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          },
          {
            "id": "GB-WLS",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS",
            "description": "Welsh devolved regulations apply"
          }
        ]
      },
      "identifier": {
        "id": "PQMW-9436-MMYZ",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Lee Bunkham",
        "email": "L-Bunkham@southwales-fire.gov.uk",
        "telephone": "01443232090"
      }
    }
  ],
  "language": "en",
  "planning": {
    "noEngagementNoticeRationale": "Off the shelf purchase of system"
  },
  "initiationType": "tender"
}