Find a TenderAwardedContract details notice

Published 14 Mar 2025, 17:14 GMT

Official UK procurement notice

Human Capital Management and Payroll System

Official notice

Authority: Ark (Public body)

ServicesOpen procedureAbove thresholdSME suitable

Sectors: Software Packages & ERP (48)Business Services & Consultancy (79) Delivery: UK

Published estimate£6,240,000≈ £1.2m / year · £6,240,000 inc. VAT36.5% below published estimate

Submissions closed 14 Apr 2025awarded 26 Jun 2025

Awarded to MHR International UK Limited

Contract term 5 yrsends 1 Sept 2030 · starts 1 Sept 2025

What is being bought

Published requirement description

Ark has procured a group wide Human Capital Management solution to facilitate our strategic aims of managing our workforce more effectively, driving self-service, providing a firm foundation for growth and discovering actionable insight from our people data as well as consolidating our payroll requirements.

To view this notice, please click here:

www.delta-esourcing.com/delta/viewNotice.html ↗

CPV: Payroll management services · Time accounting or human resources software package

The lotProcurement structure

single lot · value published

Lot #1Awarded 5 yrsPublished value£6,240,000

Contract period: 1 Sept 2025 – 1 Sept 2030 (5 yrs)Value: £6,240,000 exc. VAT · £6,240,000 inc. VAT

Delivery: UK

48450000 Time accounting or human resources software package 79211110 Payroll management services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 75%Price: 25%

Published award criteria (2)

Price: Long criteria description
Quality: Long criteria description

What this means for your bid

Price carries 25 of 100 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA, CPTPP)
Recurring procurement: Unspecified in notice
First published: 14 Mar 2025, 17:14 GMT
Last source update: 21 Oct 2025, 12:05 BST
Award evaluation window: Submission end – 4 Jun 2025
FTS notice number: 2025/S 000-009542
Latest notice: Contract details notice (UK7)
Classification (CPV): Payroll management servicesTime accounting or human resources software package
Delivery area: UK
Official registry OCID: ocds-h6vhtk-04ed88 Find a Tender

How it was run

Official notice

Run through: Delta eSourcing · Who buys & how to bid on Delta

Public notice page · account needed to bidElectronic submission not allowedLanguage: EN

Access & registration note: Free Select account; no DUNS asked at signup

Submission deadline: 14 Apr 2025, 13:00 BST
Clarification deadline: 31 Mar 2025, 13:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Not allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

www.delta-esourcing.com ↗

Timeline

14 Mar 2025 → 21 Oct 2025 · 8 dates

Tender notice published
14 Mar 2025, 17:14 GMT
Clarification questions by
31 Mar 2025, 13:00 BST
Submission deadline
14 Apr 2025, 13:00 BST
Award decision expected by
4 Jun 2025, 00:59 BST
Assessment summaries sent
26 Jun 2025, 00:00 BST
Standstill ends
15 Jul 2025, 23:59 BST
Contract starts
1 Sept 2025
Latest notice published366 days ago
21 Oct 2025, 12:05 BST

Notice history

5 events · 3 releases on Find a Tender · since 14 Mar 2025

Tender notice published
14 Mar 2025, 17:14 GMT
UK4
Contract award notice published
3 Jul 2025, 14:20 BST
UK6
Status changed to complete
3 Jul 2025, 14:20 BST
Contract signature expected
15 Jul 2025, 23:59 BST
scheduled
Contract details notice published
21 Oct 2025, 12:05 BST
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £3,300,0001 award exc. VAT

Bids received 31 from SMEs

Contracts signed 1latest 14 Oct 2025

Awarded to	Value	Date	Status
MHR International UK Limited1 Sept 2025 – 31 Aug 2030 · up to 31 Aug 2033Extensions: Two optional extensions, first of two years and the next of one year making a total of three years.	£3,300,000	26 Jun 2025	Awarded

Contracts

Contract 1 · MHR International UK Limited
Signed
14 Oct 2025
Value
£2,500,000 inc. VAT
Period
15 Oct 2025 – 13 Oct 2031 · up to 13 Oct 2034 with extensions
Status
active
Extensions
Two optional extensions, first of two years and the next of one year making a total of three years.

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
3final-stage tenders · 7 at stage one	1	0	—

Contracting authority & participating public bodies

Ark Schools

Contracting authorityPublic authority - sub-central government GB-PPON: PCTQ-4258-QVDP 1EdCity, EdCity Walk, London, London, W12 7TFContact email

Bidders & participating suppliers

2 commercial parties on the notice

MHR International UK LtdAwarded supplier Britannia House, Mere Way, Nottingham, East Midlands, NG11 6JSContact email
MHR International UK LtdAwarded supplierGB-PPON: PLVH-3271-VZNN Britannia House, Mere Way, Nottingham, East Midlands, NG11 6JSContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender21 Oct 2025, 12:05 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender3 Jul 2025, 14:20 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender14 Mar 2025, 17:14 GMT