Official UK procurement notice
HRM Solution Partner · UK public procurement notice
Authority: Coventry University (Education)
What is being bought
Published requirement descriptionThis process was a two-stage process under the Public Regulations 2024 run as a Competitive Flexible Process. The procurement process included the Conditions of Participation stage, which was utilised for shortlisting suppliers and the Invitation to Tender stage, and included the shortlisted suppliers.
- How the procedure runs: A two stage process. Complete PSQ. Suppliers who meet the PSQ criteria will be shortlisted for the ITT.
CPV: Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£3,000,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Quality: 60%
- Price: 35%
- Sustainability: 5%
Published award criteria (3)
- Price
- Quality
- Sustainability: Quality
- Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 12 Sept 2025, 16:05 BST
- Last source update
- 1 Apr 2026, 17:21 BST
- Award evaluation window
- Submission end – 23 Dec 2025
- Authority reference
PA-FRAM-1686-25-TH- FTS notice number
2025/S 000-062004- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0599aaFind a Tender
- How it runs
A two stage process. Complete PSQ. Suppliers who meet the PSQ criteria will be shortlisted for the ITT.
How it was run
Official notice- Requests to participate (first stage)
- 27 Oct 2025, 12:00 GMT
- Submission deadline
- 27 Oct 2025, 12:00 GMT
- Clarification deadline
- 23 Oct 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
12 Sept 2025 → 1 Apr 2026 · 11 dates- Planning notice published12 Sept 2025, 16:05 BST
- Market engagement387 days ago29 Sept 2025, 23:59 BST
We invite you to attend an on-campus Coventry University Presentation and Q&A panel on Monday 29th September 2025 either between 10am and 1pm and 2pm and 5pm. The pre-market engagement session will take place at the following location: Coventry University, Armstrong Siddeley Building, first floor, room AS106 and AS107, Coventry, West Midlands, CV1 5DL.
Maximum participants per company: 2
You will be joined alongside other potential bidder/suppliers to have a pre-tender open discussion and QA panel session between our People Team, IT Digital Services and Procurement professionals. It will be an opportunity for valued partners like yourselves to ask questions about our current HRM solution, system challenges and implementation plans, including our expectations from a partner moving forwards.
After this session, you will receive an invitation to respond to a Conditions of Participation stage, which will be released on Friday 3rd October 2025. This process will be a two-stage process under the Public Regulations 2024 and will be run under the Competitive Flexible Process. The procurement process will include the Conditions of Participation stage, which will be utilised for shortlisting suppliers and the Invitation to Tender stage, which will include the shortlisted suppliers. The process is designed for fairness and transparency to all the suppliers that wish to work with Coventry University and declare an expression of interest utilising the University’s procurement portal below.
- Tender notice published384 days ago3 Oct 2025, 10:05 BST
- Next notice expected383 days ago3 Oct 2025, 23:59 BST
- Clarification questions by364 days ago23 Oct 2025, 12:00 BST
- Submission deadline360 days ago27 Oct 2025, 12:00 GMT
- Award decision expected by302 days ago23 Dec 2025, 23:59 GMT
- Assessment summaries sent272 days ago23 Jan 2026
- Standstill ends260 days ago3 Feb 2026, 23:59 GMT
- Contract starts237 days ago27 Feb 2026
- Latest notice published204 days ago1 Apr 2026, 17:21 BST
Notice history
8 events · 4 releases on Find a Tender · since 12 Sept 2025- Preliminary market engagement notice published12 Sept 2025, 16:05 BSTUK2
- Tender notice published3 Oct 2025, 10:05 BSTUK4
- Status changed to active3 Oct 2025, 10:05 BST
- Procurement method changed3 Oct 2025, 10:05 BST
- Contract award notice published23 Jan 2026, 14:05 GMTUK6
- Status changed to complete23 Jan 2026, 14:05 GMT
- Contract signature expected27 Feb 2026, 23:59 GMTscheduled
- Contract details notice published1 Apr 2026, 17:21 BSTUK7
Routine re-releases (4)
- 2025-09: 1 release · 12 Sept 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| NTT Data Business Solutions28 Feb 2026 – 28 Feb 2029 · up to 28 Feb 2031Extensions: 3+1+1 contract. Each one year extension to be agreed by Coventry University and the Supplier. | £4,362,214 inc. VAT | 23 Jan 2026 | Awarded |
Contracts
Contract 1 · NTT Data Business Solutions
- Signed
- 25 Feb 2026
- Value
- £2,438,948
- Period
- 28 Feb 2026 – 28 Feb 2029 · up to 28 Feb 2031 with extensions
- Status
- active
- Extensions
- 3+1+1 contract. Initial term is 35 months. Each one year extension to be agreed by Coventry University and the Supplier.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders · 3 at stage one | 0 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- NTT DATA Business Solutions LimitedAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender