← Back to search results

AwardedFind a Tender · award

HR Replacement System

Buyer: Hereford and Worcester Fire Authority →

BuyerHereford and Worcester Fire Authority
StatusAwarded
DeadlineNot published
ValueValue not published
Published30 Jul 2026

What is being bought

HR System Software Solution

Lot details

Lot LOT-0001

No lot description published.

Statuscomplete

Comparable-procurement analytics

No usable CPV category has been published, so a comparable market set cannot yet be built.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeconcession
Covered byNot published
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

Contracts

Replacement HR System

Statusactive
Value£307,063

Documents & submission route

  • Not published

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-051532
Latest release ID072111-2026
Latest release timestampThu Jul 30 2026 10:50:32 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLNot published
Tender statuscomplete
Procurement methodopen
Procurement method detailsOpen procedure
Main procurement categoryNot published
Above thresholdNot published
Legal basis2023/54
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source1
Tender items in source0
Tender documents in source1
Awards in latest release1
Contracts in latest release1
Parties in latest release2

Notice history

DateEventReference
30 Jul 2026award, contract072111-2026
4 Sept 2025award, contract053964-2025
16 May 2025tender021998-2025

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
{
  "id": "072111-2026",
  "tag": [
    "award",
    "contract"
  ],
  "date": "2026-07-30T11:50:32+01:00",
  "ocid": "ocds-h6vhtk-051532",
  "buyer": {
    "id": "GB-PPON-PXJP-6958-BRTN",
    "name": "Hereford and Worcester Fire Authority"
  },
  "awards": [
    {
      "id": "1",
      "items": [
        {
          "id": "LOT-0001",
          "relatedLot": "LOT-0001",
          "additionalClassifications": [
            {
              "id": "72500000",
              "scheme": "CPV",
              "description": "Computer-related services"
            }
          ]
        }
      ],
      "status": "active",
      "suppliers": [
        {
          "id": "GB-COH-SC089526",
          "name": "Infographics UK Ltd"
        }
      ],
      "relatedLots": [
        "LOT-0001"
      ],
      "mainProcurementCategory": "services"
    }
  ],
  "tender": {
    "id": "HWFRS/169",
    "lots": [
      {
        "id": "LOT-0001",
        "status": "complete",
        "description": null
      }
    ],
    "title": "HR Replacement System",
    "status": "complete",
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "HR System Software Solution",
    "specialRegime": [
      "concession"
    ],
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-PPON-PXJP-6958-BRTN",
      "name": "Hereford and Worcester Fire Authority",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKG12",
        "country": "GB",
        "locality": "Worcester",
        "postalCode": "WR3 8SP",
        "countryName": "United Kingdom",
        "streetAddress": "Hindlip Park"
      },
      "details": {
        "url": "https://www.hwfire.org.uk/",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PXJP-6958-BRTN",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Procurement Team",
        "email": "procurement@hwfire.org.uk"
      }
    },
    {
      "id": "GB-COH-SC089526",
      "name": "Infographics UK Ltd",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKM75",
        "country": "GB",
        "locality": "Edinburgh",
        "postalCode": "EH2 3AT",
        "countryName": "United Kingdom",
        "streetAddress": "6 Castle Street"
      },
      "details": {
        "url": "https://www.infographics.co.uk/",
        "vcse": false,
        "scale": "large",
        "shelteredWorkshop": false,
        "publicServiceMissionOrganization": false
      },
      "identifier": {
        "id": "SC089526",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "email": "info@infographics.co.uk"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "1",
      "title": "Replacement HR System",
      "value": {
        "amount": 307063.33,
        "currency": "GBP",
        "amountGross": 368475
      },
      "period": {
        "endDate": "2030-09-30T23:59:59+01:00",
        "startDate": "2025-10-01T00:00:00+01:00",
        "maxExtentDate": "2032-09-30T23:59:59+01:00"
      },
      "status": "active",
      "awardID": "1",
      "options": {
        "description": "Additional Modules"
      },
      "renewal": {
        "description": "24 months in 12 month periods"
      },
      "documents": [
        {
          "id": "072111-2026",
          "url": "https://www.find-tender.service.gov.uk/Notice/072111-2026",
          "format": "text/html",
          "noticeType": "UK7",
          "description": "Contract details notice on Find a Tender",
          "documentType": "contractNotice",
          "datePublished": "2026-07-30T11:50:32+01:00"
        }
      ],
      "dateSigned": "2025-09-16T00:00:00+01:00",
      "hasOptions": true,
      "hasRenewal": true,
      "statusDetails": null,
      "aboveThreshold": true
    }
  ],
  "initiationType": "tender"
}
Complete JSON history (3 releases)
30 Jul 2026 · 072111-2026 · award, contract
{
  "id": "072111-2026",
  "tag": [
    "award",
    "contract"
  ],
  "date": "2026-07-30T11:50:32+01:00",
  "ocid": "ocds-h6vhtk-051532",
  "buyer": {
    "id": "GB-PPON-PXJP-6958-BRTN",
    "name": "Hereford and Worcester Fire Authority"
  },
  "awards": [
    {
      "id": "1",
      "items": [
        {
          "id": "LOT-0001",
          "relatedLot": "LOT-0001",
          "additionalClassifications": [
            {
              "id": "72500000",
              "scheme": "CPV",
              "description": "Computer-related services"
            }
          ]
        }
      ],
      "status": "active",
      "suppliers": [
        {
          "id": "GB-COH-SC089526",
          "name": "Infographics UK Ltd"
        }
      ],
      "relatedLots": [
        "LOT-0001"
      ],
      "mainProcurementCategory": "services"
    }
  ],
  "tender": {
    "id": "HWFRS/169",
    "lots": [
      {
        "id": "LOT-0001",
        "status": "complete",
        "description": null
      }
    ],
    "title": "HR Replacement System",
    "status": "complete",
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "HR System Software Solution",
    "specialRegime": [
      "concession"
    ],
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-PPON-PXJP-6958-BRTN",
      "name": "Hereford and Worcester Fire Authority",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKG12",
        "country": "GB",
        "locality": "Worcester",
        "postalCode": "WR3 8SP",
        "countryName": "United Kingdom",
        "streetAddress": "Hindlip Park"
      },
      "details": {
        "url": "https://www.hwfire.org.uk/",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PXJP-6958-BRTN",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Procurement Team",
        "email": "procurement@hwfire.org.uk"
      }
    },
    {
      "id": "GB-COH-SC089526",
      "name": "Infographics UK Ltd",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKM75",
        "country": "GB",
        "locality": "Edinburgh",
        "postalCode": "EH2 3AT",
        "countryName": "United Kingdom",
        "streetAddress": "6 Castle Street"
      },
      "details": {
        "url": "https://www.infographics.co.uk/",
        "vcse": false,
        "scale": "large",
        "shelteredWorkshop": false,
        "publicServiceMissionOrganization": false
      },
      "identifier": {
        "id": "SC089526",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "email": "info@infographics.co.uk"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "1",
      "title": "Replacement HR System",
      "value": {
        "amount": 307063.33,
        "currency": "GBP",
        "amountGross": 368475
      },
      "period": {
        "endDate": "2030-09-30T23:59:59+01:00",
        "startDate": "2025-10-01T00:00:00+01:00",
        "maxExtentDate": "2032-09-30T23:59:59+01:00"
      },
      "status": "active",
      "awardID": "1",
      "options": {
        "description": "Additional Modules"
      },
      "renewal": {
        "description": "24 months in 12 month periods"
      },
      "documents": [
        {
          "id": "072111-2026",
          "url": "https://www.find-tender.service.gov.uk/Notice/072111-2026",
          "format": "text/html",
          "noticeType": "UK7",
          "description": "Contract details notice on Find a Tender",
          "documentType": "contractNotice",
          "datePublished": "2026-07-30T11:50:32+01:00"
        }
      ],
      "dateSigned": "2025-09-16T00:00:00+01:00",
      "hasOptions": true,
      "hasRenewal": true,
      "statusDetails": null,
      "aboveThreshold": true
    }
  ],
  "initiationType": "tender"
}
4 Sept 2025 · 053964-2025 · award, contract
{
  "id": "053964-2025",
  "tag": [
    "award",
    "contract"
  ],
  "bids": {
    "details": [
      {
        "id": "1",
        "status": "valid",
        "tenderers": [
          {
            "id": "GB-COH-SC089526",
            "name": "Infographics UK Ltd"
          }
        ],
        "relatedLots": [
          "LOT-0001"
        ]
      }
    ],
    "statistics": [
      {
        "id": "1",
        "value": 4,
        "measure": "bids",
        "relatedLot": "LOT-0001"
      },
      {
        "id": "2",
        "value": 1,
        "measure": "finalStageBids",
        "relatedLot": "LOT-0001"
      },
      {
        "id": "3",
        "value": 0,
        "measure": "smeFinalStageBids",
        "relatedLot": "LOT-0001"
      },
      {
        "id": "4",
        "value": 0,
        "measure": "vcseFinalStageBids",
        "relatedLot": "LOT-0001"
      }
    ]
  },
  "date": "2025-09-04T14:36:39+01:00",
  "ocid": "ocds-h6vhtk-051532",
  "buyer": {
    "id": "GB-PPON-PXJP-6958-BRTN",
    "name": "Hereford and Worcester Fire Authority"
  },
  "awards": [
    {
      "id": "1",
      "date": "2025-07-25T00:00:00+01:00",
      "items": [
        {
          "id": "LOT-0001",
          "relatedLot": "LOT-0001",
          "additionalClassifications": [
            {
              "id": "72500000",
              "scheme": "CPV",
              "description": "Computer-related services"
            }
          ]
        }
      ],
      "title": "Replacement HR System",
      "value": {
        "amount": 307063.33,
        "currency": "GBP",
        "amountGross": 368475
      },
      "status": "pending",
      "options": {
        "description": "Additional Modules"
      },
      "renewal": {
        "description": "24 months in 12 month periods"
      },
      "documents": [
        {
          "id": "053964-2025",
          "url": "https://www.find-tender.service.gov.uk/Notice/053964-2025",
          "format": "text/html",
          "noticeType": "UK6",
          "description": "Contract award notice on Find a Tender",
          "documentType": "awardNotice",
          "datePublished": "2025-09-04T14:36:39+01:00"
        }
      ],
      "suppliers": [
        {
          "id": "GB-COH-SC089526",
          "name": "Infographics UK Ltd"
        }
      ],
      "hasOptions": true,
      "hasRenewal": true,
      "milestones": [
        {
          "id": "1",
          "type": "futureSignatureDate",
          "status": "scheduled",
          "dueDate": "2025-09-21T23:59:59+01:00"
        }
      ],
      "relatedLots": [
        "LOT-0001"
      ],
      "aboveThreshold": true,
      "contractPeriod": {
        "endDate": "2030-09-30T23:59:59+01:00",
        "startDate": "2025-10-01T00:00:00+01:00",
        "maxExtentDate": "2032-09-30T23:59:59+01:00"
      },
      "standstillPeriod": {
        "endDate": "2025-09-15T23:59:59+01:00"
      },
      "mainProcurementCategory": "services",
      "assessmentSummariesDateSent": "2025-07-25T00:00:00+01:00"
    }
  ],
  "tender": {
    "id": "HWFRS/169",
    "lots": [
      {
        "id": "LOT-0001",
        "status": "complete"
      }
    ],
    "title": "HR Replacement System ",
    "status": "complete",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "HR System Software Solution",
    "specialRegime": [
      "concession"
    ],
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-PPON-PXJP-6958-BRTN",
      "name": "Hereford and Worcester Fire Authority",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKG12",
        "country": "GB",
        "locality": "Worcester",
        "postalCode": "WR3 8SP",
        "countryName": "United Kingdom",
        "streetAddress": "Hindlip Park"
      },
      "details": {
        "url": "https://www.hwfire.org.uk/",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PXJP-6958-BRTN",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Procurement Team",
        "email": "procurement@hwfire.org.uk"
      }
    },
    {
      "id": "GB-COH-SC089526",
      "name": "Infographics UK Ltd",
      "roles": [
        "supplier",
        "tenderer"
      ],
      "address": {
        "region": "UKM75",
        "country": "GB",
        "locality": "Edinburgh",
        "postalCode": "EH2 3AT",
        "countryName": "United Kingdom",
        "streetAddress": "6 Castle Street"
      },
      "details": {
        "url": "https://www.infographics.co.uk/",
        "vcse": false,
        "scale": "large",
        "shelteredWorkshop": false,
        "publicServiceMissionOrganization": false
      },
      "identifier": {
        "id": "SC089526",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "email": "info@infographics.co.uk"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}
16 May 2025 · 021998-2025 · tender
{
  "id": "021998-2025",
  "tag": [
    "tender"
  ],
  "date": "2025-05-16T08:45:09+01:00",
  "ocid": "ocds-h6vhtk-051532",
  "buyer": {
    "id": "GB-PPON-PXJP-6958-BRTN",
    "name": "Hereford and Worcester Fire Authority"
  },
  "tender": {
    "id": "HWFRS/169",
    "lots": [
      {
        "id": "LOT-0001",
        "value": {
          "amount": 200000,
          "currency": "AED",
          "amountGross": 240000
        },
        "status": "active",
        "renewal": {
          "description": "For a period of 3 years, commencing on the agreed Service Go-Date. The contract should also include the option to extend for a further 2 years, on a 12 monthly basis."
        },
        "hasRenewal": true,
        "suitability": {
          "sme": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Simple description",
              "type": "price",
              "description": "Quality/Technical- ability to meet the specification  35% \nDelivery 20% \nSupport  10% \nCorporate Social Responsibility (CSR) 10% \nPrice 25%"
            }
          ],
          "weightingDescription": "Quality/Technical- ability to meet the specification  35% \nDelivery 20% \nSupport  10% \nCorporate Social Responsibility (CSR) 10% \nPrice 25%"
        },
        "contractPeriod": {
          "endDate": "2028-10-31T23:59:59+00:00",
          "startDate": "2025-11-01T00:00:00+00:00",
          "maxExtentDate": "2030-10-31T23:59:59+00:00"
        }
      }
    ],
    "items": [
      {
        "id": "LOT-0001",
        "relatedLot": "LOT-0001",
        "additionalClassifications": [
          {
            "id": "72500000",
            "scheme": "CPV",
            "description": "Computer-related services"
          },
          {
            "id": "48600000",
            "scheme": "CPV",
            "description": "Database and operating software package"
          },
          {
            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
          }
        ]
      }
    ],
    "title": "HR Replacement System ",
    "value": {
      "amount": 200000,
      "currency": "GBP",
      "amountGross": 240000
    },
    "status": "active",
    "documents": [
      {
        "id": "L-1",
        "url": "https://in-tendhost.co.uk/hwfire/aspx/Home",
        "description": "Associated tender documents Documents that supplement the tender can be accessed via the following link",
        "documentType": "biddingDocuments"
      },
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "021998-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/021998-2025",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2025-05-16T08:45:09+01:00"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "awardPeriod": {
      "endDate": "2025-07-04T23:59:59+00:00"
    },
    "description": "HR System Software Solution",
    "riskDetails": "In addition to the daily operational contact between the Authority and the Contractor, the parties shall meet regularly to discuss their respective levels of satisfaction in respect of the contract and to agree any changes necessary to address areas of dissatisfaction.",
    "tenderPeriod": {
      "endDate": "2025-06-10T12:00:00+00:00"
    },
    "contractTerms": {
      "financialTerms": "All payments will be charged monthly in arrear and settled 30 days following receipt of a valid invoice, by BACS"
    },
    "enquiryPeriod": {
      "endDate": "2025-06-04T17:00:00+00:00"
    },
    "specialRegime": [
      "concession"
    ],
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://in-tendhost.co.uk/hwfire/aspx/Home",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-PPON-PXJP-6958-BRTN",
      "name": "Hereford and Worcester Fire Authority",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKG12",
        "country": "GB",
        "locality": "Worcester",
        "postalCode": "WR3 8SP",
        "countryName": "United Kingdom",
        "streetAddress": "Hindlip Park"
      },
      "details": {
        "url": "https://www.hwfire.org.uk/",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PXJP-6958-BRTN",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "procurement@hwfire.org.uk"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}