Official UK procurement notice
HR Replacement System · UK public procurement notice
Authority: Hereford and Worcester Fire Authority (Police & fire)
What is being bought
Published requirement descriptionHR System Software Solution
CPV: Computer-related services · Database and operating software package · Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£200,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Simple description: Quality/Technical- ability to meet the specification 35% Delivery 20% Support 10% Corporate Social Responsibility (CSR) 10% Price 25%
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Concession
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 16 May 2025, 08:45 BST
- Last source update
- 30 Jul 2026, 11:50 BST
- Award evaluation window
- Submission end – 5 Jul 2025
- Authority reference
HWFRS/169- FTS notice number
2025/S 000-021998- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-051532Find a Tender- Contract terms summary
All payments will be charged monthly in arrear and settled 30 days following receipt of a valid invoice, by BACS
- Risks
In addition to the daily operational contact between the Authority and the Contractor, the parties shall meet regularly to discuss their respective levels of satisfaction in respect of the contract and to agree any changes necessary to address areas of dissatisfaction.
How it was run
Official notice- Submission deadline
- 10 Jun 2025, 13:00 BST
- Clarification deadline
- 4 Jun 2025, 18:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
16 May 2025 → 30 Jul 2026 · 8 dates- Tender notice published16 May 2025, 08:45 BST
- Clarification questions by4 Jun 2025, 18:00 BST
- Submission deadline10 Jun 2025, 13:00 BST
- Award decision expected by5 Jul 2025, 00:59 BST
- Assessment summaries sent25 Jul 2025, 00:00 BST
- Standstill ends399 days ago15 Sept 2025, 23:59 BST
- Contract starts353 days ago1 Nov 2025
- Latest notice published82 days ago30 Jul 2026, 11:50 BST
Notice history
5 events · 3 releases on Find a Tender · since 16 May 2025- Tender notice published16 May 2025, 08:45 BSTUK4
- Contract award notice published4 Sept 2025, 14:36 BSTUK6
- Status changed to complete4 Sept 2025, 14:36 BST
- Contract signature expected21 Sept 2025, 23:59 BSTscheduled
- Contract details notice published30 Jul 2026, 11:50 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Infographics UK LtdReplacement HR System1 Oct 2025 – 30 Sept 2030 · up to 30 Sept 2032Extensions: 24 months in 12 month periods · Options: Additional Modules | £307,063 | 25 Jul 2025 | Awarded |
Contracts
Replacement HR System · Infographics UK Ltd
- Signed
- 16 Sept 2025
- Value
- £307,063
- Period
- 1 Oct 2025 – 30 Sept 2030 · up to 30 Sept 2032 with extensions
- Status
- active
- Extensions
- 24 months in 12 month periods
- Options
- Additional Modules
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders · 4 at stage one | 0 | 0 | — |
Who bid
- wonInfographics UK Ltd · Scotland
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Infographics UK LtdAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Associated tender documents Documents that supplement the tender can be accessed via the following link
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender