HR Information System · UK public procurement notice

The University of Sussex is seeking to review its current HR System platforms to move to a Software as a Service (SaaS) solution to support the full employee life cycle.

The University is looking for potential service providers on the market which can provide, implement, host, support and maintain a cloud-based HR information and payroll system, including but not limited to HR, Payroll, and Learning Management. It will need to integrate with a range of other systems, both HR and University-wide.

Please note this is not a call for competition.

Below is a high-level overview of some of the University's anticipated HR and payroll system requirements:

1. Must be able to produce the Higher Education Statistics Agency (HESA) return.
2. All absence recording and calculation - including for part time/part year workers.
3. Employee and manager self-service, with the ability to create workflows to automate employee data processing and management dashboards.
4. Learning and development modules including a Learning Management System (LMS), or the ability to integrate with a third party system for this process.
5. Multiple pension scheme administration and statutory reporting.
6. Full payroll functionality managed internally by the University and HRMC compliant.
7. Able to record Employee Relations work, including but not limited to Disciplinary, Capability and Grievance processes.
8. Full HR processing functionality including, onboarding, contractual changes, leaver processing, letter generation and workflows.
9. Able to update employee information in bulk.
10. Able to integrate and share data with other HR and University systems.
11. Data Protection, audit and GDPR complaint.
12. Analytics/Management Information solutions including report writing capabilities.
13. Able to support employees with multiple posts.
14. Support Single Sign On (SSO) with a tool such as Okta.
15. Able to configure and/or automate HR/Payroll workflows and processes. Additional information: Please email [email protected] to register your interest in this opportunity.

We will respond with a short survey document that will help determine our route to market.