Find a TenderClosed
Published 11 Oct 2024, 16:02 BST

Official UK procurement notice

HR Information System 2025

Official notice

Authority: TRENITALIA C2C LIMITED (Public body)·Consortium: 2 public authorities

ServicesOpen procedure
Published estimate£840,000≈ £280k / year
Submissions closed 24 Jan 2025
Next notice expected 18 Oct 2024
Contract term 3 yrsends 30 Nov 2028 · extension options published · starts 1 Dec 2025

What is being bought

Published requirement description

HR Information Services.

  • Recurrence: Contract award notice to be published at the end of the procurement.

CPV: Information systems and servers · Personnel and payroll services

The lotProcurement structure

single lot · value published
Lot #1C2c requires one supplier to fulfil its HRIS requirementsRenewal 3 yrsPublished value£840,000

c2c requires one supplier to fulfil its HRIS requirements. Further information can be found within the tender documentation.

Contract period: 1 Dec 2025 – 30 Nov 2028 (3 yrs)
Delivery: UK, London · London and Essex
Extensions: 2 x 24 month extensions available (3+2+2) · 2 x 24 month extensions available (3+2+2)Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
Conditions of participation1
  • Suitability

    N/A

Legal form for consortia
Set out within tender documentation.
Shortlisting
Set out within tender documentation.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · Contract award notice to be published at the end of the procurement.
First published
11 Oct 2024, 16:02 BST
Last source update
18 Nov 2024, 13:57 GMT
Award evaluation window
24 Jan 2025 – …
Authority reference
c2c 050
FTS notice number
2024/S 000-037202
Classification (CPV)
Information systems and serversPersonnel and payroll services
Delivery area
UKLondon (UKI)
Official registry OCID
ocds-h6vhtk-04a83f Find a Tender
Contract terms summary

Set out within tender documentation.

Contract terms
Electronic trading
e-invoicing allowed · electronic payment
Performance terms

Set out within tender documentation.

Publisher note: This procurement process is being advertised and run by C2C on its own behalf and on behalf of the successor operator of the rail passenger transport services in respect of Essex Thameside. That successor operator will be a public sector company, is expected to be a wholly owned subsidiary of DfT OLR Holdings Limited and will be ultimately owned by the Secretary of State for Transport. The date for transfer of the current operations to the successor operator is not yet confirmed. Where the transfer is completed before contract award under this procurement process, the successor operator may elect (but will not be obliged) to carry on with this procurement process in place of C2C, by taking on the role of contracting entity from the date of completion of the transfer (with this notice and all other procurement documents to be interpreted accordingly). Where the transfer is not yet completed by the time of contract award, contractual rights may be included in the contractual arrangements to enable transfer to the successor operator. Bidders should note that this procurement process (if ongoing), or any awarded contract, may be included in a transfer scheme made by the Secretary of State under section 12 of the Railways Act 2005, or the transfer may be effected outside of, or separate from, such a scheme.

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
24 Jan 2025, 17:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
360 days from the deadline
Bids opened
24 Jan 2025, 17:00 GMT
Deposits and guarantees
N/A
Detailed submission instructions & authority contactsFrom official release

Timeline

18 Oct 2024 → 1 Dec 2025 · 5 dates
  1. Next notice expected
    18 Oct 2024, 00:00 BST
  2. Notice published
    18 Nov 2024, 13:57 GMT
  3. Submission deadline
    24 Jan 2025, 17:00 GMT
  4. Bids opened
    24 Jan 2025, 17:00 GMT
  5. Contract starts331 days ago
    1 Dec 2025

Notice history

4 events · 4 releases on Find a Tender · since 18 Nov 2024
  1. Status changed to active
    18 Nov 2024, 13:57 GMT
  2. Procurement method changed
    18 Nov 2024, 13:57 GMT
  3. Deadline moved to 24 Jan 2025, 17:00 GMT
    18 Nov 2024, 13:57 GMT
    +98 days · was 18 Oct 2024, 12:00 BST
  4. Buyer details updated
    18 Nov 2024, 13:57 GMT
Published amendments (2 · 0 deadline changes)
WhenWhatBeforeAfterShift
—TextII.1.4To be eligible to participate in this tender, suppliers need to be verified with the Railway Industry Supplier Qualification Scheme (RISQS - https://portal.risqs.org/) for the below RICCL code: H.E.8.3.1 Human Resources Software as a Service (SaaS) This is a two-stage Restricted procurement process and an overview of both stages are set out below: Stage 1 - SSQ (RISQS) Unless your organisation alr…To be eligible to participate in this tender, suppliers need to be verified with the Railway Industry Supplier Qualification Scheme (RISQS - https://portal.risqs.org/) for the below RICCL code: H.E.8.3.1 Human Resources Software as a Service (SaaS) This is a two-stage Restricted procurement process and an overview of both stages are set out below: Stage 1 - SSQ (RISQS) Unless your organisation alr…
—TextII.1.4To be eligible to participate in this tender, suppliers need to be verified with the Railway Industry Supplier Qualification Scheme (RISQS - https://portal.risqs.org/) for the below RICCL code: H.E.8.3.1 Human Resources Software as a Service (SaaS) This is a two-stage Restricted procurement process and an overview of both stages are set out below: Stage 1 - SSQ (RISQS) Unless your organisation alr…This is a single stage, open procedure. To be eligible to participate in this tender, once the opportunity has been published via Find a Tender on or after 18th November 2024, suppliers will need to register for free with our e-tendering portal 'Jaggaer' (https://c2c-rail.ukp.app.jaggaer.com) and then search for the opportunity. Suppliers will then have until the ITT submission deadline (anticipat…
—TextII.1.1II.1.1) Title HR Information System 2024II.1.1) Title HR Information System 2025

Deadline for registering with RISQS has been extended from 12:00 (midday) on 18th October 2024 to 12:00 (midday) on 8th November 2024 . SSQ deadline date and ITT deadline date will also be updated and this information will be provided to suppliers when SSQ goes live.

Previously this procurement was planned as a 2 stage Restricted procedure using RISQS pre-qualification system. After feedback from the market place, this pre-qualification stage has now been removed and an Open route to market is being utilised. The ITT deadline date has also been extended from 17:00 on 17th January 2025 to 17:00 on 24th January 2025 (subject to amendment). This is the second F1…

Routine re-releases (4)
  • 2024-10: 1 release · 11 Oct 2024

Contracting authority & participating public bodies

2 public bodies on the notice

TRENITALIA C2C LIMITED

Contracting authorityPublic bodyRailway services GB-COH: 07897267 · 07897267 Centennium House,100 Lower Thames Street, LONDON, London, EC3R6DLContact name, email, phone

Dispute resolution & review bodies

  • Trenitalia (c2c) LtdReview body London

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria