HR and Payroll Systems

{
  "id": "083464-2025",
  "tag": [
    "award",
    "contract"
  ],
  "date": "2025-12-16T15:14:42Z",
  "ocid": "ocds-h6vhtk-05f6ef",
  "buyer": {
    "id": "GB-FTS-2483",
    "name": "Scottish Courts and Tribunals Service"
  },
  "links": [
    {
      "rel": "canonical",
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000818757"
    }
  ],
  "awards": [
    {
      "id": "083464-2025-SCTS-2025-088-1",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-19005",
          "name": "MHR International UK Limited"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "SCTS-2025-088",
    "lots": [
      {
        "id": "1",
        "hasOptions": false,
        "description": "Provision of HR and Payroll services through the iTrent system, including software licensing, maintenance, and support. The contract ensures continued delivery of core HR functionality such as payroll processing, absence management, and employee self-service, supporting the Scottish Courts and Tribunals Service’s operational and statutory requirements."
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKM"
          }
        ],
        "additionalClassifications": [
          {
            "id": "79631000",
            "scheme": "CPV",
            "description": "Personnel and payroll services"
          }
        ]
      }
    ],
    "title": "HR and Payroll Systems",
    "status": "complete",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "Provision of HR and Payroll services through the iTrent system, including software licensing, maintenance, and support.",
    "classification": {
      "id": "79631000",
      "scheme": "CPV",
      "description": "Personnel and payroll services"
    },
    "procurementMethod": "limited",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
    "procurementMethodRationale": "SCTS has recently completed the full organisational implementation of the iTrent HR and Payroll system. Introducing an alternative solution at this stage would require significant investment in terms of cost, time, and resources, and would not represent good value for money or an efficient use of public sector resources.\nThe holistic package required to implement a new system after only five years would involve:\nExtensive data migration and validation\nOrganisational change management\nComprehensive staff training\nUpdating of policies and processes\nThese activities would incur substantial financial and administrative burdens and introduce operational risk. For these reasons, there are no financially or administratively reasonable, viable alternative systems or substitute products that can meet SCTS’s requirements during the proposed contract period.\nFurthermore, the required licensing and support for the iTrent product can only be provided by MHR International, due to technical reasons and the supplier’s exclusive rights in and to the proprietary iTrent software.\nAccordingly, the proposed award of contract to MHR International is considered compliant with Regulation 33(1)(b)(ii) and (iii) of the Public Contracts (Scotland) Regulations 2015.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "D_OUTSIDE_SCOPE",
        "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
        "description": "The procurement falls outside the scope of application of the directive"
      }
    ]
  },
  "parties": [
    {
      "id": "GB-FTS-2483",
      "name": "Scottish Courts and Tribunals Service",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKM",
        "locality": "Edinburgh",
        "postalCode": "EH11 3XD",
        "countryName": "United Kingdom",
        "streetAddress": "Saughton House, Broomhouse Drive"
      },
      "details": {
        "url": "http://www.scotcourtstribunals.gov.uk",
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00396",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "scheme": "COFOG",
            "description": "Justice"
          }
        ]
      },
      "identifier": {
        "legalName": "Scottish Courts and Tribunals Service"
      },
      "contactPoint": {
        "name": "Procurement",
        "email": "Procurement@scotcourts.gov.uk",
        "telephone": "+44 1314443300"
      }
    },
    {
      "id": "GB-FTS-19005",
      "name": "MHR International UK Limited",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKF1",
        "locality": "Nottingham",
        "postalCode": "NG11 6LL",
        "countryName": "United Kingdom",
        "streetAddress": "Ruddington Hall, Loughborough Road"
      },
      "details": {
        "scale": "large"
      },
      "identifier": {
        "legalName": "MHR International UK Limited"
      },
      "contactPoint": {
        "faxNumber": "+44 1159456000",
        "telephone": "+44 1159456000"
      }
    },
    {
      "id": "GB-FTS-65402",
      "name": "Edinburgh Sheriff Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Edinburgh",
        "postalCode": "EH1 1 LB",
        "countryName": "United Kingdom",
        "streetAddress": "27 Chambers Street"
      },
      "identifier": {
        "legalName": "Edinburgh Sheriff Court"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "083464-2025-SCTS-2025-088-1",
      "value": {
        "amount": 855500,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "083464-2025-SCTS-2025-088-1",
      "dateSigned": "2023-12-15T00:00:00Z"
    }
  ],
  "description": "(SC Ref:818757)",
  "initiationType": "tender"
}