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Published 21 May 2025, 15:15 BST

Official UK procurement notice

Housing Repairs 2027 · UK public procurement notice

Official notice

Authority: London Borough of Hammersmith and Fuham (LBHF) (Local council)

4 lotsWorksCompetitive flexible procedureAbove thresholdSME suitable
Sectors: Construction & Civil Engineering (45)Repair & Maintenance (50) Delivery: London (UKI33)
Published estimate£118,500,000total for 4 lots · £142,200,000 inc. VAT · 1 value update
Submissions closed 26 May 2026
Lots 4see the lot list below
Contract term 3 yrsends 1 Aug 2030 · up to 1 Aug 2033 with extensions · starts 2 Aug 2027

What is being bought4 lots · detail below

Published requirement description

The long-term improvement of the Council housing repairs service is dependent on the Council entering into the Contracts with the successful Potential Suppliers by Monday, 1st March 2027 with mobilisation to be completed by Monday, 2nd August 2027 to enable the commencement of the provision of the services on that date.

The successful Potential Suppliers across the 7 Lots will be required to support the Council in meeting its key objectives which are threefold:

  1. To continue the recovery of responsive repairs, void works, disrepair and damp & mould services, as well as improvements to the customer journey of the Council’s residents and offer long-term stability to the Council’s repairs supply chain over a period of 6 (six) years.
  2. To control the costs of the service through the application of the Contracts.
  3. To build upon improvement in performance achieved to date within the repairs service and enhance the resilience of repairs delivery across the 7 Lots.

The Council’s detailed requirements for the Supplies, Services, and/or Works are set out in the suite of Specification documents (Volume 2: Preliminaries (Specification)) relevant to the specific Lot, which can be accessed on the Council’s eProcurement Portal, and applicable details across all other documents which form the Procurement Document Suite.

In summary, the successful Potential Suppliers will cover the services currently being delivered by the contracts described in Section 1 of the ITT. The only addition is planned preventative maintenance. Across the Lots, the scope of the services being procured includes the following:

  1. Emergency callouts and repairs;
  2. Day to day repairs to internal properties;
  3. Communal repairs (excluding Mechanical and Electrical);
  4. Community Hall repairs;
  5. Planned preventative maintenance and ad hoc ‘lifecycle’ renewals (i.e., excluding major works included in the capital programme) for:

a. Gutter clearance;

b. Drainage works;

c. Kitchen replacements;

d. Bathroom replacements;

e. Window replacements;

f. Roofing renewals;

g. Damp and mould improvement work;

h. Decorating; and

i. Energy Performance Certificate (EPC) surveys (during a repair and/or void works).

  1. Voids;
  2. Disrepair;
  3. Damp and mould;
  4. Specialist ventilation;
  5. Scaffolding; and
  6. Roofing

The Council is conducting this procurement using the Competitive Flexible Procedure under the Procurement Act 2023 (UKPGA 2023/54) to identify the successful Potential Supplier(s) for the Supplies, Services, and/or Works.

No information in this document is, or should be relied upon as, an undertaking or representation as to the Council's ultimate decision as to whether it will award the proposed Contract(s) in relation to the Supplies, Services, and/or Works.

Potential Suppliers participate in this procurement process at their own risk. The Council shall not accept liability nor provide any reimbursement for any costs or losses incurred by a Potential Supplier in relation to their participation in this procurement process, nor for any cancellation or amendment to this procurement process.

To secure the long-term improvement of its repairs service, the Council is seeking to procure 7 contracts across 7 Lots as set out in Table A of this document. Potential Suppliers should note that the requirements under Lot 1: Repairs (North) will be carried out by the Council’s DLO and will not be procured.

The Lots cover the various workstream demands within the Council’s housing repair service.

Reserve Contractors

To ensure capacity and flexibility across the Services, for some Lots, the Council requires Potential Suppliers to act as a Reserve Contractor in another Lot or Lots as detailed in Table A, of the ITT. A successful Potential Supplier will be instructed as a Reserve Contractor to carry out an Order in another Lot when the Potential Supplier awarded a Lot fails to deliver to the Minimum Level of Acceptable Performance, (MLAP) as set out in Schedule 3 of the Contract. The Reserve Contractors for each Lot are set out in Table A, of the ITT.

This is in order to reduce the risk of service failure and provide contract opportunities to the market for both Small and Medium-sized Enterprises (SMEs) and larger suppliers. This approach will also allow the Council’s DLO to deliver internal responsive repairs, therefore ensuring that there is a mixed approach to delivering repairs across London Borough of Hammersmith and Fulham (LBHF).

The anticipated Contract Start Date for each Contract is set out in the Procurement Timetable.

The anticipated Contract Period is 3 (three years) with the ability for the Council to extend the Contract(s) for 2 (two) further extension periods up to a maximum of 36 months: the first extension period being 2 (two) years (24 months) in duration and the second extension period being 1 (one) year (12 months) in duration. The maximum total Contract Period for the Contract(s) is therefore six (6) years. Whether, on what basis, and for what period or periods any of the Contracts are extended, is wholly at the discretion of the Council.

The anticipated value of the Contract(s) for each Lot is included later in this notice. Potential Suppliers should note that the values are indicative only and that the Indicative Total Contract Values include the value of the Contract(s) should they be extended by the Council for the maximum period of 36 months.

For the avoidance of doubt, Potential Suppliers should be aware that following award of the Contract(s) should the successful Supplier(s) subsequently find that their submitted solution and/or price is not accurate and/or sustainable then the successful Supplier(s) will not be permitted to amend their price offer to require any further monies associated with the full provision of the Supplies, Services, and/or Works.

Lots 1, 2, and 3 includes a requirement for the successful Potential Supplier(s) to undertake improvement works, providing the funding is available to the Housing Revenue Account (HRA). The funding is not guaranteed and will include match funding as provided by the government which could vary to a limit of £10,000,000 (ten million pounds): (£5,000,00 (five million pounds) grant funding + £5,000,000 (five million pounds) HRA) per Lot.

  • The authority expects to re-tender this requirement around 28 Feb 2031, 23:59 GMT.
  • How the procedure runs: The Competitive Flexible Procedure is intended to follow the 3 (three) stages below, which are set out in further detail in the Invitation To Tender (ITT) document published as part of this procurement process. STAGE 1: INVITATION TO PARTICIPATE: Procurement Specific Questionnaire (PSQ), incorporating the Common Assessment Standard (CAS) and Conditions of Participation (CoP) Responses, (the “PSQ”), used to shortlist suppliers. STAGE 2: INITIAL PROCUREMENT RESPONSE: Submission of initial Technical (Quality) and Commercial (Price) Responses, followed, at the discretion of London Borough of Hammersmith and Fulham Council (the “Council”), by negotiation. STAGE 3: FINAL PROCUREMENT RESPONSE: Submission of final Technical (Quality) and Commercial (Price) Responses (as required)

CPV: Construction work · Repair and maintenance services

Lots and requirements (4)Procurement structure

4 lots · all with a published value (£118,500,000 together) · same conditions of participation on every lot · same evaluation weights on every lot
Lot #1Repairs and Voids (North and Central but excluding internal tenanted repairs undertaken by the DLO in Lot 1); and Lot 3. Repairs and Voids (South)Renewal 3 yrsSMEPublished value£66,743,316

Housing Repairs 2027 - Lot 2. Repairs and Voids (North and Central but excluding internal tenanted repairs undertaken by the DLO in Lot 1); and Lot 3. Repairs and Voids (South)

Contract period: 2 Aug 2027 – 1 Aug 2030 (3 yrs) · up to 1 Aug 2033 with extensionsValue: £66,743,316 exc. VAT · £80,091,979 inc. VAT
Delivery: LondonEligibility: SME eligible
Extensions: The Council has considered paragraph 5, Schedule 8 of the Procurement Act 2023 (UKPGA 2023/54) and identified an indicative suite of potential known risks that may materialise and in doing so may jeopardise the satisfactory performance of the Contract but, which due to their nature, are unable to be addressed in the Contract as awarded. Where the relevant conditions under paragraph 5, Schedule 8 of the Procurement Act 2023 (UKPGA 2023/54) are satisfied, the Council may make a future modification of 1 (one) or more of the Contracts to remedy the risks, as a permitted contract modification. For this procurement, Known Risks, which may materialise, and which are not otherwise already provided for in the Contract(s) include but are not limited to the indicative suite of potential risks set out in the ITT document. This list must not be considered as exhaustive, and the Council reserves the right to amend the list during the course of the procurement process. In the event that it does so, all Potential Suppliers will be notified. It should also be noted that there may be further risks identified within the Contract Period which are subject to permissible modification under other parts of Schedule 8 of the Procurement Act 2023 (UKPGA 2023/54). Potential Suppliers are reminded that the Council is seeking fixed price costing for the Contracts and consideration of the materialisation of any known risk, or any other reasons for potential modification of the Contract(s) will not be accepted as a reason to change the risk share in the Council on the pricing, or otherwise. Known Risks Which May Materialise (Paragraph 5, Schedule 8 of the Procurement Act 2023 (UKPGA 2023/54)) and/or Other Risks Which May Arise and Require a Contract Modification Under Schedule 8 of the Procurement Act 2023 (UKPGA 2023/54), Other Than Paragraph 5 Receipt of additional funding e.g., from a funding organisation or Section 106 contributions, enabling new or additional Supplies, Services, and/or Works within the Contract scope, including, but not limited to, decarbonisation works · The anticipated Contract Period is 3 (three years) with the ability for the Council to extend the Contract(s) for 2 (two) further extension periods up to a maximum of 36 months: the first extension period being 2 (two) years (24 months) in duration and the second extension period being 1 (one) year (12 months) in duration. The maximum total Contract Period for the Contract(s) is therefore six (6) years. Whether, on what basis, and for what period or periods any of the Contracts are extended, is wholly at the discretion of the Council.Second stage: up to 5 candidates invited to tender
45000000 Construction work50000000 Repair and maintenance services
Pre-qualification & selection criteria (PQQ)3
  • Economic & financial standing

    The Procurement Specific Questionnaire (PSQ) identified in Table the Council's ITT and published on its eProcurement portal consists of 3 (three) parts, where Part 3: Questions Relating to Conditions of Participation (CoP) at Tables F1, F2, F3, F4, and F5 includes where the Council has set CoP which a Potential Supplier must satisfy in order to be awarded a public contract, these relate to the Potential Supplier’s legal and financial capacity and/or their technical ability to perform the Contract(s).

  • Technical & professional ability

    The Procurement Specific Questionnaire (PSQ) identified in Table the Council's ITT and published on its eProcurement portal consists of 3 (three) parts, where Part 3: Questions Relating to Conditions of Participation (CoP) at Tables F1, F2, F3, F4, and F5 includes where the Council has set CoP which a Potential Supplier must satisfy in order to be awarded a public contract, these relate to the Potential Supplier’s legal and financial capacity and/or their technical ability to perform the Contract(s).

  • Condition of participation

    In order to be shortlisted to proceed to Stage 2 (Initial Procurement Response) a Potential Supplier’s Procurement Specific Questionnaire(PSQ)/Common Assessment Standard (CAS)/Conditions of Participation (CoP) must be complete and compliant with the instructions published in the ITT. The Potential Supplier will also need to have:

    1. Passed all Pass/Fail questions; and
    2. Passed the Council’s requirements for economic and financial standing.

    The Council will rank such Procurement Responses in order (highest to lowest) by reference to the Potential Supplier’s score for the CoP questions.

    The Council has specified the 5 (five) highest scoring PSQ/CAS/CoP Responses for:

    Lots 2 and 3;

    Lots 4 and 5;

    Lots 6 and 7; and

    Lot 8.

    will be invited to participate in Stage 2. Any Potential Supplier tied for fifth place will also be invited to participate in Stage 2.

    In the event that the Council receives less responses to the PSQ/CAS/CoP that meet the criteria set out in the ITT, than specified in the ITT, for any Lot, the Council reserves the right to:

    1. Abandon a Lot or Lots or Lot Set (as the case may be);
    2. Abandon the procurement process;
    3. Continue the procurement process for the Contract for the Lot or Lots (as the case may be) with a lower number of Potential Suppliers than anticipated in the ITT.
    shortlisting
Lot #2Disrepair and Complex Works (North and Central); and Lot 5. Disrepair and Complex Works (South)Renewal 3 yrsSMEPublished value£23,820,000

Housing Repairs 2027 - Lot 4. Disrepair and Complex Works (North and Central); and Lot 5. Disrepair and Complex Works (South)

Contract period: 2 Aug 2027 – 1 Aug 2030 (3 yrs) · up to 1 Aug 2033 with extensionsValue: £23,820,000 exc. VAT · £28,584,000 inc. VAT
Delivery: LondonEligibility: SME eligible
Extensions: The Council has considered paragraph 5, Schedule 8 of the Procurement Act 2023 (UKPGA 2023/54) and identified an indicative suite of potential known risks that may materialise and in doing so may jeopardise the satisfactory performance of the Contract but, which due to their nature, are unable to be addressed in the Contract as awarded. Where the relevant conditions under paragraph 5, Schedule 8 of the Procurement Act 2023 (UKPGA 2023/54) are satisfied, the Council may make a future modification of 1 (one) or more of the Contracts to remedy the risks, as a permitted contract modification. For this procurement, Known Risks, which may materialise, and which are not otherwise already provided for in the Contract(s) include but are not limited to the indicative suite of potential risks set out in the ITT document. This list must not be considered as exhaustive, and the Council reserves the right to amend the list during the course of the procurement process. In the event that it does so, all Potential Suppliers will be notified. It should also be noted that there may be further risks identified within the Contract Period which are subject to permissible modification under other parts of Schedule 8 of the Procurement Act 2023 (UKPGA 2023/54). Potential Suppliers are reminded that the Council is seeking fixed price costing for the Contracts and consideration of the materialisation of any known risk, or any other reasons for potential modification of the Contract(s) will not be accepted as a reason to change the risk share in the Council on the pricing, or otherwise. Known Risks Which May Materialise (Paragraph 5, Schedule 8 of the Procurement Act 2023 (UKPGA 2023/54)) and/or Other Risks Which May Arise and Require a Contract Modification Under Schedule 8 of the Procurement Act 2023 (UKPGA 2023/54), Other Than Paragraph 5 Receipt of additional funding e.g., from a funding organisation or Section 106 contributions, enabling new or additional Supplies, Services, and/or Works within the Contract scope, including, but not limited to, decarbonisation works · The anticipated Contract Period is 3 (three years) with the ability for the Council to extend the Contract(s) for 2 (two) further extension periods up to a maximum of 36 months: the first extension period being 2 (two) years (24 months) in duration and the second extension period being 1 (one) year (12 months) in duration. The maximum total Contract Period for the Contract(s) is therefore six (6) years. Whether, on what basis, and for what period or periods any of the Contracts are extended, is wholly at the discretion of the Council.Second stage: up to 5 candidates invited to tender
45000000 Construction work50000000 Repair and maintenance services
Pre-qualification & selection criteria (PQQ)3
  • Economic & financial standing

    The Procurement Specific Questionnaire (PSQ) identified in Table the Council's ITT and published on its eProcurement portal consists of 3 (three) parts, where Part 3: Questions Relating to Conditions of Participation (CoP) at Tables F1, F2, F3, F4, and F5 includes where the Council has set CoP which a Potential Supplier must satisfy in order to be awarded a public contract, these relate to the Potential Supplier’s legal and financial capacity and/or their technical ability to perform the Contract(s).

  • Technical & professional ability

    The Procurement Specific Questionnaire (PSQ) identified in Table the Council's ITT and published on its eProcurement portal consists of 3 (three) parts, where Part 3: Questions Relating to Conditions of Participation (CoP) at Tables F1, F2, F3, F4, and F5 includes where the Council has set CoP which a Potential Supplier must satisfy in order to be awarded a public contract, these relate to the Potential Supplier’s legal and financial capacity and/or their technical ability to perform the Contract(s).

  • Condition of participation

    In order to be shortlisted to proceed to Stage 2 (Initial Procurement Response) a Potential Supplier’s Procurement Specific Questionnaire(PSQ)/Common Assessment Standard (CAS)/Conditions of Participation (CoP) must be complete and compliant with the instructions published in the ITT. The Potential Supplier will also need to have:

    1. Passed all Pass/Fail questions; and
    2. Passed the Council’s requirements for economic and financial standing.

    The Council will rank such Procurement Responses in order (highest to lowest) by reference to the Potential Supplier’s score for the CoP questions.

    The Council has specified the 5 (five) highest scoring PSQ/CAS/CoP Responses for:

    Lots 2 and 3;

    Lots 4 and 5;

    Lots 6 and 7; and

    Lot 8.

    will be invited to participate in Stage 2. Any Potential Supplier tied for fifth place will also be invited to participate in Stage 2.

    In the event that the Council receives less responses to the PSQ/CAS/CoP that meet the criteria set out in the ITT, than specified in the ITT, for any Lot, the Council reserves the right to:

    1. Abandon a Lot or Lots or Lot Set (as the case may be);
    2. Abandon the procurement process;
    3. Continue the procurement process for the Contract for the Lot or Lots (as the case may be) with a lower number of Potential Suppliers than anticipated in the ITT.
    shortlisting
Lot #3Damp and Mould (North and Central); and Lot 7. Damp and Mould (South)Renewal 3 yrsSMEPublished value£24,336,684

Housing Repairs 2027 - Lot 6. Damp and Mould (North and Central); and Lot 7. Damp and Mould (South)

Contract period: 2 Aug 2027 – 1 Aug 2030 (3 yrs) · up to 1 Aug 2033 with extensionsValue: £24,336,684 exc. VAT · £29,204,021 inc. VAT
Delivery: LondonEligibility: SME eligible
Extensions: The Council has considered paragraph 5, Schedule 8 of the Procurement Act 2023 (UKPGA 2023/54) and identified an indicative suite of potential known risks that may materialise and in doing so may jeopardise the satisfactory performance of the Contract but, which due to their nature, are unable to be addressed in the Contract as awarded. Where the relevant conditions under paragraph 5, Schedule 8 of the Procurement Act 2023 (UKPGA 2023/54) are satisfied, the Council may make a future modification of 1 (one) or more of the Contracts to remedy the risks, as a permitted contract modification. For this procurement, Known Risks, which may materialise, and which are not otherwise already provided for in the Contract(s) include but are not limited to the indicative suite of potential risks set out in the ITT document. This list must not be considered as exhaustive, and the Council reserves the right to amend the list during the course of the procurement process. In the event that it does so, all Potential Suppliers will be notified. It should also be noted that there may be further risks identified within the Contract Period which are subject to permissible modification under other parts of Schedule 8 of the Procurement Act 2023 (UKPGA 2023/54). Potential Suppliers are reminded that the Council is seeking fixed price costing for the Contracts and consideration of the materialisation of any known risk, or any other reasons for potential modification of the Contract(s) will not be accepted as a reason to change the risk share in the Council on the pricing, or otherwise. Known Risks Which May Materialise (Paragraph 5, Schedule 8 of the Procurement Act 2023 (UKPGA 2023/54)) and/or Other Risks Which May Arise and Require a Contract Modification Under Schedule 8 of the Procurement Act 2023 (UKPGA 2023/54), Other Than Paragraph 5 Receipt of additional funding e.g., from a funding organisation or Section 106 contributions, enabling new or additional Supplies, Services, and/or Works within the Contract scope, including, but not limited to, decarbonisation works · The anticipated Contract Period is 3 (three years) with the ability for the Council to extend the Contract(s) for 2 (two) further extension periods up to a maximum of 36 months: the first extension period being 2 (two) years (24 months) in duration and the second extension period being 1 (one) year (12 months) in duration. The maximum total Contract Period for the Contract(s) is therefore six (6) years. Whether, on what basis, and for what period or periods any of the Contracts are extended, is wholly at the discretion of the Council.Second stage: up to 5 candidates invited to tender
45000000 Construction work50000000 Repair and maintenance services
Pre-qualification & selection criteria (PQQ)3
  • Economic & financial standing

    The Procurement Specific Questionnaire (PSQ) identified in Table the Council's ITT and published on its eProcurement portal consists of 3 (three) parts, where Part 3: Questions Relating to Conditions of Participation (CoP) at Tables F1, F2, F3, F4, and F5 includes where the Council has set CoP which a Potential Supplier must satisfy in order to be awarded a public contract, these relate to the Potential Supplier’s legal and financial capacity and/or their technical ability to perform the Contract(s).

  • Technical & professional ability

    The Procurement Specific Questionnaire (PSQ) identified in Table the Council's ITT and published on its eProcurement portal consists of 3 (three) parts, where Part 3: Questions Relating to Conditions of Participation (CoP) at Tables F1, F2, F3, F4, and F5 includes where the Council has set CoP which a Potential Supplier must satisfy in order to be awarded a public contract, these relate to the Potential Supplier’s legal and financial capacity and/or their technical ability to perform the Contract(s).

  • Condition of participation

    In order to be shortlisted to proceed to Stage 2 (Initial Procurement Response) a Potential Supplier’s Procurement Specific Questionnaire(PSQ)/Common Assessment Standard (CAS)/Conditions of Participation (CoP) must be complete and compliant with the instructions published in the ITT. The Potential Supplier will also need to have:

    1. Passed all Pass/Fail questions; and
    2. Passed the Council’s requirements for economic and financial standing.

    The Council will rank such Procurement Responses in order (highest to lowest) by reference to the Potential Supplier’s score for the CoP questions.

    The Council has specified the 5 (five) highest scoring PSQ/CAS/CoP Responses for:

    Lots 2 and 3;

    Lots 4 and 5;

    Lots 6 and 7; and

    Lot 8.

    will be invited to participate in Stage 2. Any Potential Supplier tied for fifth place will also be invited to participate in Stage 2.

    In the event that the Council receives less responses to the PSQ/CAS/CoP that meet the criteria set out in the ITT, than specified in the ITT, for any Lot, the Council reserves the right to:

    1. Abandon a Lot or Lots or Lot Set (as the case may be);
    2. Abandon the procurement process;
    3. Continue the procurement process for the Contract for the Lot or Lots (as the case may be) with a lower number of Potential Suppliers than anticipated in the ITT.
    shortlisting
Lot #4Drainage Planned Preventative Maintenance (Boroughwide)Renewal 3 yrsSMEPublished value£3,600,000

Housing Repairs 2027 - Lot 8. Drainage Planned Preventative Maintenance (Boroughwide)

Contract period: 2 Aug 2027 – 1 Aug 2030 (3 yrs) · up to 1 Aug 2033 with extensionsValue: £3,600,000 exc. VAT · £4,320,000 inc. VAT
Delivery: LondonEligibility: SME eligible
Extensions: The Council has considered paragraph 5, Schedule 8 of the Procurement Act 2023 (UKPGA 2023/54) and identified an indicative suite of potential known risks that may materialise and in doing so may jeopardise the satisfactory performance of the Contract but, which due to their nature, are unable to be addressed in the Contract as awarded. Where the relevant conditions under paragraph 5, Schedule 8 of the Procurement Act 2023 (UKPGA 2023/54) are satisfied, the Council may make a future modification of 1 (one) or more of the Contracts to remedy the risks, as a permitted contract modification. For this procurement, Known Risks, which may materialise, and which are not otherwise already provided for in the Contract(s) include but are not limited to the indicative suite of potential risks set out in the ITT document. This list must not be considered as exhaustive, and the Council reserves the right to amend the list during the course of the procurement process. In the event that it does so, all Potential Suppliers will be notified. It should also be noted that there may be further risks identified within the Contract Period which are subject to permissible modification under other parts of Schedule 8 of the Procurement Act 2023 (UKPGA 2023/54). Potential Suppliers are reminded that the Council is seeking fixed price costing for the Contracts and consideration of the materialisation of any known risk, or any other reasons for potential modification of the Contract(s) will not be accepted as a reason to change the risk share in the Council on the pricing, or otherwise. Known Risks Which May Materialise (Paragraph 5, Schedule 8 of the Procurement Act 2023 (UKPGA 2023/54)) and/or Other Risks Which May Arise and Require a Contract Modification Under Schedule 8 of the Procurement Act 2023 (UKPGA 2023/54), Other Than Paragraph 5 Receipt of additional funding e.g., from a funding organisation or Section 106 contributions, enabling new or additional Supplies, Services, and/or Works within the Contract scope, including, but not limited to, decarbonisation works · The anticipated Contract Period is 3 (three years) with the ability for the Council to extend the Contract(s) for 2 (two) further extension periods up to a maximum of 36 months: the first extension period being 2 (two) years (24 months) in duration and the second extension period being 1 (one) year (12 months) in duration. The maximum total Contract Period for the Contract(s) is therefore six (6) years. Whether, on what basis, and for what period or periods any of the Contracts are extended, is wholly at the discretion of the Council.Second stage: up to 5 candidates invited to tender
45000000 Construction work50000000 Repair and maintenance services
Pre-qualification & selection criteria (PQQ)3
  • Economic & financial standing

    The Procurement Specific Questionnaire (PSQ) identified in Table the Council's ITT and published on its eProcurement portal consists of 3 (three) parts, where Part 3: Questions Relating to Conditions of Participation (CoP) at Tables F1, F2, F3, F4, and F5 includes where the Council has set CoP which a Potential Supplier must satisfy in order to be awarded a public contract, these relate to the Potential Supplier’s legal and financial capacity and/or their technical ability to perform the Contract(s).

  • Technical & professional ability

    The Procurement Specific Questionnaire (PSQ) identified in Table the Council's ITT and published on its eProcurement portal consists of 3 (three) parts, where Part 3: Questions Relating to Conditions of Participation (CoP) at Tables F1, F2, F3, F4, and F5 includes where the Council has set CoP which a Potential Supplier must satisfy in order to be awarded a public contract, these relate to the Potential Supplier’s legal and financial capacity and/or their technical ability to perform the Contract(s).

  • Condition of participation

    In order to be shortlisted to proceed to Stage 2 (Initial Procurement Response) a Potential Supplier’s Procurement Specific Questionnaire(PSQ)/Common Assessment Standard (CAS)/Conditions of Participation (CoP) must be complete and compliant with the instructions published in the ITT. The Potential Supplier will also need to have:

    1. Passed all Pass/Fail questions; and
    2. Passed the Council’s requirements for economic and financial standing.

    The Council will rank such Procurement Responses in order (highest to lowest) by reference to the Potential Supplier’s score for the CoP questions.

    The Council has specified the 5 (five) highest scoring PSQ/CAS/CoP Responses for:

    Lots 2 and 3;

    Lots 4 and 5;

    Lots 6 and 7; and

    Lot 8.

    will be invited to participate in Stage 2. Any Potential Supplier tied for fifth place will also be invited to participate in Stage 2.

    In the event that the Council receives less responses to the PSQ/CAS/CoP that meet the criteria set out in the ITT, than specified in the ITT, for any Lot, the Council reserves the right to:

    1. Abandon a Lot or Lots or Lot Set (as the case may be);
    2. Abandon the procurement process;
    3. Continue the procurement process for the Contract for the Lot or Lots (as the case may be) with a lower number of Potential Suppliers than anticipated in the ITT.
    shortlisting

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 4 lots
Quality: 50%Price: 50%
Published sub-criteria (2)
  • Technical (Quality) Envelope - Method Statements and Added Value: 50%
  • Commercial (Price) Envelope: 50%
Published award criteria (2)
  • Technical (Quality) Envelope - Method Statements and Added Value: Please refer to the Invitation to Tender (ITT) document for dedicated criterion weightings.
  • Commercial (Price) Envelope: Please refer to the Invitation to Tender (ITT) document for dedicated criterion weightings.
Conditions of participation · identical on every lot3
  • Economic & financial standing

    The Procurement Specific Questionnaire (PSQ) identified in Table the Council's ITT and published on its eProcurement portal consists of 3 (three) parts, where Part 3: Questions Relating to Conditions of Participation (CoP) at Tables F1, F2, F3, F4, and F5 includes where the Council has set CoP which a Potential Supplier must satisfy in order to be awarded a public contract, these relate to the Potential Supplier’s legal and financial capacity and/or their technical ability to perform the Contract(s).

  • Technical & professional ability

    The Procurement Specific Questionnaire (PSQ) identified in Table the Council's ITT and published on its eProcurement portal consists of 3 (three) parts, where Part 3: Questions Relating to Conditions of Participation (CoP) at Tables F1, F2, F3, F4, and F5 includes where the Council has set CoP which a Potential Supplier must satisfy in order to be awarded a public contract, these relate to the Potential Supplier’s legal and financial capacity and/or their technical ability to perform the Contract(s).

  • Condition of participation

    In order to be shortlisted to proceed to Stage 2 (Initial Procurement Response) a Potential Supplier’s Procurement Specific Questionnaire(PSQ)/Common Assessment Standard (CAS)/Conditions of Participation (CoP) must be complete and compliant with the instructions published in the ITT. The Potential Supplier will also need to have:

    1. Passed all Pass/Fail questions; and
    2. Passed the Council’s requirements for economic and financial standing.

    The Council will rank such Procurement Responses in order (highest to lowest) by reference to the Potential Supplier’s score for the CoP questions.

    The Council has specified the 5 (five) highest scoring PSQ/CAS/CoP Responses for:

    Lots 2 and 3;

    Lots 4 and 5;

    Lots 6 and 7; and

    Lot 8.

    will be invited to participate in Stage 2. Any Potential Supplier tied for fifth place will also be invited to participate in Stage 2.

    In the event that the Council receives less responses to the PSQ/CAS/CoP that meet the criteria set out in the ITT, than specified in the ITT, for any Lot, the Council reserves the right to:

    1. Abandon a Lot or Lots or Lot Set (as the case may be);
    2. Abandon the procurement process;
    3. Continue the procurement process for the Contract for the Lot or Lots (as the case may be) with a lower number of Potential Suppliers than anticipated in the ITT.
    shortlisting
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Works
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 28 Feb 2031
First published
21 May 2025, 15:15 BST
Last source update
21 May 2026, 08:53 BST
Award evaluation window
Submission end – 1 Mar 2027
FTS notice number
2026/S 000-035843
Latest notice
Tender notice (UK4)
Classification (CPV)
Construction workRepair and maintenance services
Delivery area
London (UKI33)
Official registry OCID
ocds-h6vhtk-051b5c Find a Tender
How it runs

The Competitive Flexible Procedure is intended to follow the 3 (three) stages below, which are set out in further detail in the Invitation To Tender (ITT) document published as part of this procurement process.

STAGE 1: INVITATION TO PARTICIPATE: Procurement Specific Questionnaire (PSQ), incorporating the Common Assessment Standard (CAS) and Conditions of Participation (CoP) Responses, (the “PSQ”), used to shortlist suppliers.

STAGE 2: INITIAL PROCUREMENT RESPONSE: Submission of initial Technical (Quality) and Commercial (Price) Responses, followed, at the discretion of London Borough of Hammersmith and Fulham Council (the “Council”), by negotiation.

STAGE 3: FINAL PROCUREMENT RESPONSE: Submission of final Technical (Quality) and Commercial (Price) Responses (as required)

Review and risk notes
Risks

The Council has considered paragraph 5, Schedule 8 of the Procurement Act 2023 (UKPGA 2023/54) and identified an indicative suite of potential known risks that may materialise and in doing so may jeopardise the satisfactory performance of the Contract but, which due to their nature, are unable to be addressed in the Contract as awarded.

Where the relevant conditions under paragraph 5, Schedule 8 of the Procurement Act 2023 (UKPGA 2023/54) are satisfied, the Council may make a future modification of 1 (one) or more of the Contracts to remedy the risks, as a permitted contract modification.

For this procurement, Known Risks, which may materialise, and which are not otherwise already provided for in the Contract(s) include but are not limited to the indicative suite of potential risks set out in the ITT document. This list must not be considered as exhaustive, and the Council reserves the right to amend the list during the course of the procurement process. In the event that it does so, all Potential Suppliers will be notified. It should also be noted that there may be further risks identified within the Contract Period which are subject to permissible modification under other parts of Schedule 8 of the Procurement Act 2023 (UKPGA 2023/54).

Potential Suppliers are reminded that the Council is seeking fixed price costing for the Contracts and consideration of the materialisation of any known risk, or any other reasons for potential modification of the Contract(s) will not be accepted as a reason to change the risk share in the Council on the pricing, or otherwise.

Known Risks Which May Materialise (Paragraph 5, Schedule 8 of the Procurement Act 2023 (UKPGA 2023/54)) and/or Other Risks Which May Arise and Require a Contract Modification Under Schedule 8 of the Procurement Act 2023 (UKPGA 2023/54), Other Than Paragraph 5

Receipt of additional funding e.g., from a funding organisation or Section 106 contributions, enabling new or additional Supplies, Services, and/or Works within the Contract scope, including, but not limited to, decarbonisation works

How it was run

Official notice
Run through: portal not identified
Electronic submission allowedLanguage: EN
Requests to participate (first stage)
26 May 2026, 12:00 BST
Submission deadline
26 May 2026, 12:00 BST
Clarification deadline
8 May 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Suppliers are requested to register on our tender portal to access the tender. www.capitalesourcing.com ↗

Timeline

21 May 2025 → 2 Aug 2027 · 8 dates
  1. Planning notice published
    21 May 2025, 15:15 BST
  2. Tender notice published191 days ago
    20 Apr 2026, 19:06 BST
  3. Clarification questions by173 days ago
    8 May 2026, 12:00 BST
  4. Latest notice published160 days ago
    21 May 2026, 08:53 BST
  5. Submission deadline155 days ago
    26 May 2026, 12:00 BST
  6. Next notice expected27 days ago
    1 Oct 2026, 23:59 BST
  7. Today
    29 Oct 2026
  8. Award decision expected byin 123 days
    1 Mar 2027, 23:59 GMT
  9. Contract startsin 276 days
    2 Aug 2027, 00:00 BST

Notice history

8 events · 5 releases on Find a Tender · since 21 May 2025
  1. Pipeline notice published
    21 May 2025, 15:15 BST
    UK1
  2. Pipeline notice published
    22 May 2025, 13:31 BST
    UK1
  3. Tender notice published
    20 Apr 2026, 19:06 BST
    UK4
  4. Published value published: £118,500,000
    20 Apr 2026, 19:06 BST
  5. Status changed to active
    20 Apr 2026, 19:06 BST
  6. Procurement method changed
    20 Apr 2026, 19:06 BST
  7. Tender notice published
    30 Apr 2026, 14:05 BST
    UK4
  8. Tender notice published
    21 May 2026, 08:53 BST
    UK4
Published amendments (3)

Inclusion of further CPV codes

Notice updates to Enquiry Deadline (Deadline for PSQ/CAS/CoP Clarification Questions from Potential Suppliers), and Requests to Participate (Deadline for Submission of PSQ/CAS/CoP Responses)

Following receipt of multiple requests to amend the Deadline for Submission of PSQ/CAS/CoP Responses, the Council has agreed an extension of time to the response date to avoid the bank holiday Monday. The new Deadline for Submission of PSQ/CAS/CoP Responses is 12:00 noon on Tuesday, 26th May 2026.

Routine re-releases (5)
  • 2025-05: 2 releases · 21 May 2025, 22 May 2025

Contracting authority & participating public bodies

London Borough of Hammersmith and Fuham (LBHF)

Contracting authorityPublic authority - sub-central government GB-PPON: PHTW-6333-BQGD Town Hall, King Street, London, London, W6 9JUContact email

Official documents & specifications (6)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specificationstenderBidding documents and specificationsAccess: council's eProcuring portal (capitalEsourcing)

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Pipeline notice planningPipeline noticeUK1Pipeline notice on Find a Tender
  • Pipeline notice planningPipeline noticeUK1Pipeline notice on Find a Tender