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Published 18 Nov 2022, 15:00 GMT

Official UK procurement notice

Housing Management System - Newark and Sherwood District Council

Official notice

Authority: Newark And Sherwood District Council (Local council)·Consortium: 2 public authorities

GoodsOpen procedureSME suitable
Sectors: Software Packages & ERP (48) Delivery: UK
Published estimate£1,400,000exc. VAT4.6% above published estimate
Submissions closed 11 Jan 2023awarded 9 Mar 2023
Awarded to NEC Software Solutions LTD

What is being bought

Published requirement description

The procurement is for the supply of supplies and services in respect of the

provision and configuration of a cloud-based housing management system with ongoing

support and product updates throughout the contract lifespan.

CPV: Software package and information systems

The lotProcurement structure

single lot · value published
Lot #1The Council invited tenders for the supply of supplies and services in respect of the…AwardedPublished value£1,400,000

The Council invited tenders for the supply of supplies and services in respect of the provision and configuration of a cloud based housing management system with ongoing support and product updates throughout the contract lifespan.

The aims/objectives/service priorities of this contract are:

  • Provision and ongoing support of a cloud-based housing management system that will capture information relating to social housing tenancy management, application management and bidding.
  • Implementation services including configuration and training
  • Data mapping support

The contract is for an initial period of 60 months with the option to extend for a further 60 months making 120 months in total.

Delivery: UK
Extensions: Core contract is for 60 months and 1x Extension available for a further 60 months (making a total maximum contract period of 120 months). Extension of contract is subject to: Any proposed extension is subject to satisfactory performance by the supplier and in accordance with the Council’s business requirements. Any proposed extension to the contract will be agreed in writing between the Council and the supplier.Variant bids: not allowed
48000000 Software package and information systems

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (3)
  • Quality: 50%
  • Functionality: 10%
  • price: 40%
Published award criteria (3)
  • Quality: 50
  • Functionality: 10
  • Price: 40
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
18 Nov 2022, 15:00 GMT
Last source update
9 Mar 2023, 14:41 GMT
Award evaluation window
11 Jan 2023 – …
Authority reference
DN641903
FTS notice number
2023/S 000-006931
Classification (CPV)
Software package and information systems
Delivery area
UK
Official registry OCID
ocds-h6vhtk-038697 Find a Tender

How it was run

Official notice
Run through: East Midlands Tendering
Supplier login requiredLanguage: EN
Access & registration note: Free regional portal
Submission deadline
11 Jan 2023, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
11 Jan 2023, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

www.eastmidstenders.org ↗

Timeline

11 Jan 2023 → 18 May 2023 · 4 dates
  1. Submission deadline
    11 Jan 2023, 12:00 GMT
  2. Bids opened
    11 Jan 2023, 12:00 GMT
  3. Notice published
    9 Mar 2023, 14:41 GMT
  4. Bids must remain valid until
    18 May 2023, 23:59 BST

Notice history

2 events · 2 releases on Find a Tender · since 9 Mar 2023
  1. Status changed to complete
    9 Mar 2023, 14:41 GMT
  2. Buyer details updated
    9 Mar 2023, 14:41 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £1,464,0601 contract exc. VAT
Bids received 53 from SMEs
Contracts signed 1latest 9 Mar 2023
Awarded toValueDateStatus
NEC Software Solutions LTD£1,464,060 †—Awarded

Contracts

  • Housing Management System - Newark and Sherwood District Council · NEC Software Solutions LTD

    Signed
    9 Mar 2023
    Value
    £1,464,060
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5bids · 5 electronic3——

Contracting authority & participating public bodies

2 public bodies on the notice

Newark & Sherwood District Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Newark & Sherwood District Council, Brunel Drive, Newark, East Midlands, NG24 2EGContact name, email

Dispute resolution & review bodies

  • Newark and Sherwood District CouncilReview body Newark, Nottinghamshire

Bidders & participating suppliers

1 commercial party on the notice
  • NEC Software Solutions UK LimitedAwarded supplier Biz Space, 1st Floor, i Mex Centre, 575-599 Maxted Road, Hemel Hempstead Hertfordshire, UK, HP2 7DXContact email

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.