Official UK procurement notice
Housing & Homeless Support Services for Midlothian 2024-29
Authority: Midlothian Council (Local council)·Consortium: 2 public authorities
What is being bought3 lots · detail below
Published requirement descriptionMidlothian Council welcomes expressions of interest and questions from suitably experienced organisations interested in providing Housing Tenancy Support, Housing Management Services, and Housing First Services.
This is with a view to service redesign and shaping our Housing and Homeless Support services over the next 5 years for 2024-2029 to ensure best value for money services that meet the requirement of our service users.
The intention is to publish a tender opportunity on Public Contracts Scotland (PCS) on 04 January 2024, as three separate contract lot opportunities.
The indicative/estimated yearly budget for all 3 Lot services combined is approximately 2.5M GBP, and a lifetime contracts value of 12.5M GBP over the potential 5 year period. This is only an indicative budget at this stage, and is subject to review and confirmation, so this value may be different in the later published ITT.
Please see the attached PDF documents for further detail.
CPV: Health and social work services · Housing services · Social work services with accommodation
Lots and requirements (3)Procurement structure
3 lots · no lot values published · same evaluation weights on every lotLot #1Temporary Homeless Accommodation Management & SupportAwardedRenewal
Lot 1 – Temporary Homeless Accommodation Management & Support
- Providing on-site day to day management of each of the Councils supported accommodation units 24 hours a day, 365 days a year.
- Providing person focused support centred around trauma, being informed, empowerment, partnership, collaboration, and cultural sensitivity. This person centred support will be provided to residents in supported accommodation. Ensuring immediate support needs are identified and met. Ensuring people have the skills required to live independently.
- Working in partnership with other services to ensure wider/non-housing support is accessible to those in need.
- Ensure accommodation meets the requirements of the Temporary Accommodation Standards Framework. Additional information: Refer to attached documentation:-
(MID-23-78) Housing Support Services - PIN (Published 08-DEC-2023).pdf
(MID-23-78) Appendix 1 - Background Information (Published 08-DEC-2023).pdf
Lot #2Tenancy Support ServicesAwardedRenewal
Lot 2 – Tenancy Support Services
- To provide a comprehensive and effective Tenancy Support service to people transitioning from supported accommodation to their own self-contained property.
- Provide support to those referred to the service to prevent homelessness from occurring.
- Provide support to those referred to the service to help set-up and establish a new tenancy.
- Provide support to those referred by the rents team who are at risk of escalating action as a result of rent arrears.
- Provide support to people to access wider/non-housing support that will help enable tenants with managing a tenancy, and support tenants to understand their rights and responsibilities that apply to the tenancy agreements.
- Promote tenancy sustainment to support the wellbeing of Midlothian residents and sustainment of Midlothian communities. Additional information: Refer to attached documentation:-
(MID-23-78) Housing Support Services - PIN (Published 08-DEC-2023).pdf
(MID-23-78) Appendix 1 - Background Information (Published 08-DEC-2023).pdf
Lot #3Housing FirstAwardedRenewal
Lot 3 – Housing First
- To provide support to people with a history of long-term/repeated homeless whose experience of homelessness is compounded by additional multiple/complex support needs. To successfully setup and sustain permanent accommodation preventing future instances of homelessness.
- To provide support using a model which adopts a person-centred approach focusing on ‘stickability’ rather than short term interventions.
Populations in need:
HOMELESS CASES/SUPPORTED ACCOMODATION
- In each of the last three years Midlothian Council completed the following number of homeless assessments 2020/21, 2021/22, 2022/23.
*Midlothian Council has eight supported accommodation units with a total capacity of 123 rooms.
- Over the last three years the average number of people resident in supported accommodation is 74 (as a snapshot on the last day of each quarter).
- As of 30th March 2023, there were 626 open homeless cases in Midlothian.
- During 2022/23 291 permanent council tenancies were allocated to homeless households in Midlothian.
Housing First Demand
ARREARS STAGE
- During 2022/23 296 council tenants reached the pre-court checks stage of the arrears process. Many of which may result in a referral to the tenancy support service to ensure compliance with legislation. Additional information: Refer to attached documentation:-
(MID-23-78) Housing Support Services - PIN (Published 08-DEC-2023).pdf
(MID-23-78) Appendix 1 - Background Information (Published 08-DEC-2023).pdf
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60%
- Price: 40%
- Suitability
As per ITT/SPD documentation.
- Economic & financial standing
As per ITT/SPD documentation.
- Technical & professional ability
As per SPD/ITT documentation.
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 8 Dec 2023, 11:44 GMT
- Last source update
- 2 Jul 2024, 10:39 BST
- Award evaluation window
- 5 Feb 2024 – …
- Authority reference
MID/23/78- FTS notice number
2024/S 000-020054- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0422b6Find a Tender
- Electronic trading
- e-invoicing allowed
- Performance terms
As per ITT.
Publisher note: Refer to attached documentation:- (MID-23-78) Housing Support Services - PIN (Published 08-DEC-2023).pdf (MID-23-78) Appendix 1 - Background Information (Published 08-DEC-2023).pdf (SC Ref:771171)
How it was run
Official noticeTender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗
- Submission deadline
- 5 Feb 2024, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 5 Feb 2024, 12:00 GMT
Timeline
4 Jan 2024 → 2 Jul 2024 · 4 dates- Next notice expected4 Jan 2024
- Submission deadline5 Feb 2024, 12:00 GMT
- Bids opened5 Feb 2024, 12:00 GMT
- Notice published2 Jul 2024, 10:39 BST
Notice history
5 events · 3 releases on Find a Tender · since 5 Jan 2024- Status changed to active5 Jan 2024, 08:56 GMT
- Procurement method changed5 Jan 2024, 08:56 GMT
- Deadline published: 5 Feb 2024, 12:00 GMT5 Jan 2024, 08:56 GMT
- Buyer details updated5 Jan 2024, 08:56 GMT
- Status changed to complete2 Jul 2024, 10:39 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Temporary Homeless Accommodation Management & Support1 award | |||
| With YouSME | £11,500,000 † | — | Awarded |
| Lot 2 · Tenancy Support Services1 award | |||
| With YouSME | £1,100,000 † | — | Awarded |
| Lot 3 · Housing First1 award | |||
| With YouSME | £400,000 † | — | Awarded |
Contracts
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Temporary Homeless Accommodation Management & Support | 3bids · 3 electronic · 3 from abroad | 2 | — | — |
| 2 · Tenancy Support Services | 2bids · 2 electronic · 2 from abroad | 1 | — | — |
| 3 · Housing First | 2bids · 2 electronic · 2 from abroad | 1 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- Edinburgh Sheriff CourtMediation bodyReview body
Bidders & participating suppliers
1 commercial party on the notice- With YOUAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.