Find a TenderAwarded

Published 10 Jun 2021, 10:05 BST

Official UK procurement notice

Housing Energy and Sustainability Consultancy Services

Authority: The City of Edinburgh Council (Local council)

Framework agreementServicesOpen procedureSME suitable

Sectors: Petroleum products, fuel, electricity and other sources of energy (09)Laboratory, optical and precision equipments (excl. glasses) (38)Architecture & Engineering (71) Delivery: Scotland (UKM75)

Framework ceiling (notional)£800,000framework ceiling, not attributable revenue · 1 value update

Submissions closed 21 Jun 2021awarded 24 Nov 2021

What is being bought

Published requirement description

The Housing Service require a single supplier to act as an Energy and Sustainability Consultancy Service Partner for a range of consultancy services including input and advice across a range of housing related energy and sustainability issues. Specifically, the successful supplier will help drive forward important workstreams such as the whole house retrofit programme for existing homes and future heat network commercial and delivery options for new build housing. The range of services will also include supporting areas of work as diverse as metering and billing strategies, fuel poverty analysis, carbon offsetting analysis and energy modelling/carbon accounting, low carbon technology appraisals etc.

Recurrence: New framework tender will be published 9-12 months before the expiration of this Framework Agreement, new tender publish date approximately February - April 2024.

CPV: Electricity, heating, solar and nuclear energy · Energy and related services · Energy meters · Energy-efficiency consultancy services · Energy-management services

How this framework works

From the published notice

Places: up to 1 suppliers · 7 bids received (7.0 per place) · 1 appointed (full)

The lotProcurement structure

single lot · no lot value published

Lot #1The City of Edinburgh Council has an ambitious strategy to deliver new homes, invest…Awarded

The City of Edinburgh Council has an ambitious strategy to deliver new homes, invest significantly in existing stock and the transform services for customers, which is outlined in the latest Housing Revenue Account (HRA) Budget Strategy. The HRA aims to deliver a 2.5 billion GBP investment over ten years in building and improving Council homes to deliver Council commitments on affordable housing and net zero carbon by 2030 and is based on the following three priorities to:

expand and accelerate the development of affordable and low-cost housing;

continue to modernise existing Council homes and neighbourhoods; and

transform front line services to tenants to tackle inequality and reduce their costs of living.

The above priorities are being taken forward under the latest HRA Budget Strategy, and Strategic Housing Investment Plan (SHIP)

Overall the range of services to be provided will support the Councils Housing Sustainability Approach and its goals of becoming net zero carbon by 2030.

Delivery: Scotland

Variant bids: not allowed

09300000 Electricity, heating, solar and nuclear energy 38551000 Energy meters 71314000 Energy and related services 71314200 Energy-management services 71314300 Energy-efficiency consultancy services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 60%Price: 40%

Published sub-criteria (2)

Quality Submission: 60%
price: 40%

Published award criteria (2)

Quality Submission: 60
Price: 40

Conditions of participation1

Suitability
Relevant selection criteria will be included in the SPD Scotland module.

Staff: Names and qualifications of delivery staff must be submitted

What this means for your bid

Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
“Housing Energy and Sustainability Consultancy Services” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · New framework tender will be published 9-12 months before the expiration of this Framework Agreement, new tender publish date approximately February - April 2024.
First published: 10 Jun 2021, 10:05 BST
Last source update: 8 Dec 2021, 11:25 GMT
Award evaluation window: 21 Jun 2021 – …
Authority reference: CT0741
FTS notice number: 2021/S 000-030491
Classification (CPV): Electricity, heating, solar and nuclear energyEnergy and related servicesEnergy metersEnergy-efficiency consultancy servicesEnergy-management services
Delivery area: Scotland (UKM75)
Official registry OCID: ocds-h6vhtk-02b32e Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment

Review and risk notes

Review procedure: A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the standstill period commencing on the next day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the FTS or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.

Publisher note: (SC Ref:676346)

How it was run

Official notice

Run through: Public Contracts Scotland · Who buys & how to bid on PCS

Supplier login requiredLanguage: EN

Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Appointment period ends: 21 Jun 2021, 14:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 180 days from the deadline
Bids opened: 21 Jun 2021, 15:00 BST

Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

21 Jun 2021 → 8 Dec 2021 · 3 dates

Admission / appointment period endsperiod end, not a bid countdown
21 Jun 2021, 14:00 BST
Bids opened
21 Jun 2021, 15:00 BST
Notice published
8 Dec 2021, 11:25 GMT

Notice history

5 events · 3 releases on Find a Tender · since 27 Jul 2021

Published value published: £800,000
27 Jul 2021, 18:14 BST
Status changed to active
27 Jul 2021, 18:14 BST
Procurement method changed
27 Jul 2021, 18:14 BST
Deadline moved to 21 Jun 2021, 14:00 BST
27 Jul 2021, 18:14 BST
-2 days · was 23 Jun 2021, 14:00 BST
Status changed to complete
8 Dec 2021, 11:25 GMT

Published amendments (1 · 1 deadline change)

When	What	Before	After	Shift
—	DeadlineTime limit · IV.2.2	21 Jun 2021	23 Jun 2021	+2 d
—	Bid openingConditions for opening of tenders · IV.2.7	21 Jun 2021	23 Jun 2021	+2 d

Staff availability for Q&A responses.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 1admitted to the panel · see the list ↓

Bids received 75 from SMEs

Contracts signed 1latest 24 Nov 2021

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

Contract 030491-2021-CT0741-1
Signed
24 Nov 2021
Value
£951,000
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
7bids · 7 electronic · 7 from abroad	5	—	—

Contracting authority & participating public bodies

The City of Edinburgh Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Waverley Court, 4 East Market Street, Edinburgh, Scotland, EH8 8BGContact email, phone Published organisation website ↗

Dispute resolution & review bodies

Sheriff CourtReview body EdinburghContact phone

Framework contractors & participating bidders

1 commercial party on the notice

ChangeworksFramework contractor 36 Newhaven Road, Edinburgh, UK, EH6 5PYContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria