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Find a TenderAwardedContract award notice
Published 7 Aug 2025, 17:30 BST

Official UK procurement notice

Housing and Asset Management Systems (with Technical Development & Support Services)

Official notice

Authority: Red Kite Community Housing (Public body)

3 lotsGoodsCompetitive flexible procedureAbove thresholdSME suitableMax 2 lots to bidMax 2 lots per supplier
Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: UK
Published estimate£3,200,000total for 3 lots · £3,840,000 inc. VAT
Submissions closed 12 Sept 2025awarded 26 Mar 2026
Award (standstill) to DB Group Limited (t/a Esuasive)3 awards
Contract term 4 yrsends 1 Feb 2030 · up to 1 Feb 2036 with extensions · starts 2 Feb 2026

What is being bought3 lots · detail below

Published requirement description

The bidding opportunity was for up to 3 Lots comprising:

  • the provision of the phased delivery of a Microsoft Dynamics-based Housing Management Solution (Lot 1);

and optionally,

  • a Microsoft Dynamics-based Asset Management solution (Lot 2);

and

  • Microsoft licensing & related ongoing development support (Lot 3)
  • The authority expects to re-tender this requirement around 1 Aug 2035, 23:59 BST.
  • How the procedure runs: This bidding opportunity is for up to 3 Lots comprising: • the provision of the phased delivery of a Microsoft Dynamics-based Housing Management Solution (Lot 1); and optionally, • a Microsoft Dynamics-based Asset Management solution (Lot 2); and • Microsoft licensing & related ongoing development support (Lot 3) A more detailed description of the requirement is provided within the full suite of bidding documents.
  • No preliminary market engagement: The Project Team have reasonably up-to-date market insight from recent procurements, internal intelligence and past engagements and are reasonably satisfied that the extra time of publishing (and assessing the responses to) a preliminary market engagement notice would add little additional value to a project that is operating within a reasonably tight timeframe.

CPV: IT services: consulting, software development, Internet and support · Software package and information systems

Lots and requirements (3)Procurement structure

3 lots · all with a published value (£3,200,000 together) · a supplier may bid for at most 2 and win at most 2 of them
Lot #1Housing Management SystemAwardedRenewal 4 yrsSMEPublished value£1,100,000

The provision of the phased delivery of a Microsoft Dynamics-based Housing Management Solution

Contract period: 2 Feb 2026 – 1 Feb 2030 (4 yrs) · up to 1 Feb 2036 with extensionsValue: £1,100,000 exc. VAT · £1,320,000 inc. VAT
Eligibility: SME eligible
Extensions: An initial 4 year term with up to 3 x 2 year extension options (to a maximum of 10 years); subject to satisfactory performance, retention of competitive rates, a demonstration of fitness for purpose, and spend levels being within the advertised range. Second stage: 1–4 candidates invited to tender
48000000 Software package and information systems
Pre-qualification & selection criteria (PQQ)3
  • Economic & financial standing

    As stated in the bidding documents.

  • Technical & professional ability

    As stated in the bidding documents.

  • Condition of participation

    As stated in the bidding documents.

    shortlisting
Lot #2Asset Management SystemAwardedRenewal 4 yrsSMEPublished value£1,100,000

The provision of the phased delivery of a Microsoft Dynamics-based Asset Management Solution

Contract period: 2 Feb 2026 – 1 Feb 2030 (4 yrs) · up to 1 Feb 2036 with extensionsValue: £1,100,000 exc. VAT · £1,320,000 inc. VAT
Eligibility: SME eligible
Extensions: An initial 4 year term with up to 3 x 2 year extension options (to a maximum of 10 years); subject to satisfactory performance, retention of competitive rates, a demonstration of fitness for purpose, and spend levels being within the advertised range.Second stage: 1–4 candidates invited to tender
48000000 Software package and information systems
Pre-qualification & selection criteria (PQQ)3
  • Economic & financial standing

    As stated in the bidding documents.

  • Technical & professional ability

    As stated in the bidding documents.

  • Condition of participation

    As stated in the bidding documents.

    shortlisting
Lot #3Microsoft licensing & related ongoing development supportAwardedRenewal 4 yrsSMEPublished value£1,000,000

Microsoft licensing & related ongoing development support (for Lots 1 &/or 2)

Contract period: 2 Feb 2026 – 1 Feb 2030 (4 yrs) · up to 1 Feb 2036 with extensionsValue: £1,000,000 exc. VAT · £1,200,000 inc. VAT
Eligibility: SME eligible
Extensions: An initial 4 year term with up to 3 x 2 year extension options (to a maximum of 10 years); subject to satisfactory performance, retention of competitive rates, a demonstration of fitness for purpose, and spend levels being within the advertised range. Second stage: 1–4 candidates invited to tender
48000000 Software package and information systems72000000 IT services: consulting, software development, Internet and support
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As stated in the bidding documents.

  • Technical & professional ability

    As stated in the bidding documents.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Lot distribution rule: How the lots will be assessed and awarded is detailed in the full suite of bid documentation.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · next expected 1 Aug 2035
First published
7 Aug 2025, 17:30 BST
Last source update
30 Mar 2026, 16:29 BST
Award evaluation window
Submission end – 22 Dec 2025
Authority reference
Ops 2025-0156
FTS notice number
2025/S 000-047065
Latest notice
Contract award notice (UK6)
Classification (CPV)
IT services: consulting, software development, Internet and supportSoftware package and information systems
Delivery area
UK
Official registry OCID
ocds-h6vhtk-0583bb Find a Tender
Contract terms summary

As stated in bidding documents.

How it runs

This bidding opportunity is for up to 3 Lots comprising:

  • the provision of the phased delivery of a Microsoft Dynamics-based Housing Management Solution (Lot 1);

and optionally,

  • a Microsoft Dynamics-based Asset Management solution (Lot 2);

and

  • Microsoft licensing & related ongoing development support (Lot 3)

A more detailed description of the requirement is provided within the full suite of bidding documents.

Review and risk notes
Risks

As stated in the bidding documents.

How it was run

Official notice
Run through: mytenders · Who buys & how to bid on myTenders
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free publication showcase; bidding happens on buyer portals
Requests to participate (first stage)
12 Sept 2025, 12:00 BST
Submission deadline
12 Sept 2025, 12:00 BST
Clarification deadline
29 Aug 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.mytenders.co.uk ↗

Timeline

7 Aug 2025 → 10 Apr 2026 · 8 dates
  1. Tender notice published
    7 Aug 2025, 17:30 BST
  2. Clarification questions by
    29 Aug 2025, 12:00 BST
  3. Submission deadline
    12 Sept 2025, 12:00 BST
  4. Award decision expected by303 days ago
    22 Dec 2025, 23:59 GMT
  5. Contract starts262 days ago
    2 Feb 2026
  6. Assessment summaries sent210 days ago
    26 Mar 2026
  7. Latest notice published205 days ago
    30 Mar 2026, 16:29 BST
  8. Standstill ends194 days ago
    10 Apr 2026, 23:59 BST

Notice history

5 events · 2 releases on Find a Tender · since 7 Aug 2025
  1. Tender notice published
    7 Aug 2025, 17:30 BST
    UK4
  2. Contract award notice published
    30 Mar 2026, 16:29 BST
    UK6
  3. Status changed to complete
    30 Mar 2026, 16:29 BST
  4. Procurement method changed
    30 Mar 2026, 16:29 BST
  5. Contract signature expected
    1 May 2026, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 3
Awarded value £2,021,6003 awards exc. VAT
Bids received 6
Awarded toValueDateStatus
Lot 1 · Housing Management System1 award
DB Group Limited (t/a Esuasive)SME1 May 2026 – 30 Apr 2030 · up to 30 Apr 2036Extensions: 3 x 24 months£1,010,80026 Mar 2026standstill to 10 Apr 2026Standstill
Lot 2 · Asset Management System1 award
DB Group Limited (t/a Esuasive)SME1 May 2026 – 30 Apr 2030 · up to 30 Apr 2036Extensions: 3 x 24 months£202,16026 Mar 2026standstill to 10 Apr 2026Standstill
Lot 3 · Microsoft licensing & related ongoing development support1 award
DB Group Limited (t/a Esuasive)SME1 May 2026 – 30 Apr 2030 · up to 30 Apr 2036Extensions: 3 x 24 months£808,64026 Mar 2026standstill to 10 Apr 2026Standstill

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Housing Management System2final-stage tenders00—
2 · Asset Management System2final-stage tenders00—
3 · Microsoft licensing & related ongoing development support2final-stage tenders00—

Contracting authority & participating public bodies

Red Kite Community Housing

Contracting authorityPublic authority - sub-central government GB-PPON: PQNL-4784-QYHP Hampden Court, High Wycombe, South East, HP11 1JUContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • D B Group T/A EsuasiveAwarded supplierGB-PPON: PGZJ-1846-BHXY 3 London Bridge Street, London, London, SE1 9SGContact email

Official documents & specifications (13)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender