Official UK procurement notice
Housing 21 - Housing Management System (HMS)
Authority: Housing 21 (Public body)
What is being bought
Published requirement descriptionPlease refer to ‘Appendix 1 - Housing 21 – Housing Management System – Specification’ for our detailed specification of requirements.
Housing 21 is aiming to award a supplier capable of delivering our core Housing Management System (HMS) functionality in a manner that provides a clear and intuitive user experience to the different user’s profiles across the organisation to support Housing 21’s devolved model. From the central corporate functions to Regional Managers and Local Housing Managers responsible for an individual scheme. The system should be out of the box, cloud based, modern, flexible, and scalable Housing Management System.
As a minimum suppliers MUST be able to provide the HMS core functionality requirements to be considered. Housing 21 reserves the right not to include the optional - enhanced functionality modules if in the best interest of Housing 21.
Market Engagement Notice: www.find-tender.service.gov.uk/Notice/011113-2026 ↗
This was used to support the finalisation of Housing 21's specification of requirements.
Contract Duration: 5 years + 2 years + 2 years + 1 years
Procurement Process:
Stage 1: Conditions of Participation
Stage 2: Tender Stage
Stage 3: Negotiation (Optional)
Housing 21 reserves the right to invite more than three of the highest scoring bids at Conditions of Participation (Stage 1), through to the Tender Stage (Stage 2), depending on the competition outcome. Please note this number may vary.
For further information please review the guidance document in uploaded documents on Delta eSourcing.
For more information about this opportunity, please visit the eSourcing portal at:
www.delta-esourcing.com/tenders/UK-UK-West-M… ↗
To respond to this opportunity, please click here:
- How the procedure runs: Procurement Process: Stage 1: Conditions of Participation Stage 2: Tender Stage Stage 3: Negotiation (Optional) Housing 21 reserves the right to invite more than three of the highest scoring bids at Conditions of Participation (Stage 1), through to the Tender Stage (Stage 2), depending on the competition outcome. Please note this number may vary. For further information please review the guidance document in uploaded documents on Delta eSourcing.
CPV: Software-related services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£6,000,000
- Economic & financial standing
Housing 21 reserves the right to carry out a business credit profile check via Experian.
Bidders must have confirm whether you already have, or can commit to obtain, prior to the award of the contract, the levels of insurance cover indicated below:
a.Employer’s (Compulsory) Liability Insurance = £5,000,000
b.Public Liability Insurance = £5,000,000
c.Professional Indemnity Insurance = £5,000,000
d.Product Liability Insurance = £5,000,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality
- Price
- Economic & financial standing
Housing 21 reserves the right to carry out a business credit profile check via Experian.
Bidders must have confirm whether you already have, or can commit to obtain, prior to the award of the contract, the levels of insurance cover indicated below:
a.Employer’s (Compulsory) Liability Insurance = £5,000,000
b.Public Liability Insurance = £5,000,000
c.Professional Indemnity Insurance = £5,000,000
d.Product Liability Insurance = £5,000,000
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 29 May 2026, 08:00 BST
- Last source update
- 29 May 2026, 08:00 BST
- Award evaluation window
- Submission end – 1 Oct 2026
- FTS notice number
2026/S 000-050562- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06a840Find a Tender
- How it runs
Procurement Process:
Stage 1: Conditions of Participation
Stage 2: Tender Stage
Stage 3: Negotiation (Optional)
Housing 21 reserves the right to invite more than three of the highest scoring bids at Conditions of Participation (Stage 1), through to the Tender Stage (Stage 2), depending on the competition outcome. Please note this number may vary.
For further information please review the guidance document in uploaded documents on Delta eSourcing.
How it was run
Official notice- Submission deadline
- 24 Jun 2026, 12:00 BST
- Clarification deadline
- 15 Jun 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
29 May 2026 → 2 Nov 2026 · 5 dates- Tender notice published151 days ago29 May 2026, 08:00 BST
- Clarification questions by134 days ago15 Jun 2026, 12:00 BST
- Submission deadline125 days ago24 Jun 2026, 12:00 BST
- Award decision expected by26 days ago1 Oct 2026, 23:59 BST
- Today28 Oct 2026
- Contract startsin 4 days2 Nov 2026
Notice history
1 event · 1 release on Find a Tender- Tender notice published29 May 2026, 08:00 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender