Find a Tender
complete
Official procurement procedure
Hosting and Basis Managed Service Contract
No classification published
Location not published
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Isle of Wight Council: "Hosting and Basis Managed Service Contract". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
| Contracting Authority | Isle of Wight Council | Scope & Categories | Not published | Submission Window | complete No deadline published |
|---|---|---|---|---|---|
| Submission Gateway | Direct notice route | Legal Basis & Regime | Standard procurement | Estimated Value (exc. VAT) | Not published |
Bidder Intelligence · Authority Profile: Isle of Wight Council
Market Analytics
Derived from OCDS awards & bid statistics
Published history for Isle of Wight Council. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Average Price Reduction
Not availableInsufficient comparable data
Competition Density
2.2Bids / Report
Supplier ConcentrationHigh Concentration
BARNARDO'STop vendor: 100% of attributable valuePayment Terms
Check noticePublished terms
Coverage: 78 active published awards; 9 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Price reduction compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Historical Awarded Suppliers With This Authority:
| Supplier Name | Historic Awards | Attributable GBP Value |
|---|---|---|
| BARNARDO'S | 1 win | £9,482,285 |
Procedure terms
Contracting AuthorityIsle of Wight Council | Procedure methodNot published | Procurement categoryNot published |
Statuscomplete | Framework / DPSNot published | CompetitionNot published |
Above thresholdNot published | Legal basisNot published | Tender period startsNot published |
Clarification deadlineNot published | Electronic submissionNot published | Submission languagesNot published |
Published15 Apr 2025, 16:44 BST | Last source update15 Apr 2025, 16:44 BST | Recurring procurementNot published |
ClassificationNot published | ||
Delivery areaLocation not published | ||
OCIDocds-h6vhtk-04efe8 | ||
What is being bought
To provide Hosting for the IWC SAP Landscape, provide Basis support, and use of the
following Epi Use tools:
Query Manager / Document builder
Data Sync Manager
Value is based on whole life cost (3 year). Please note that the contract is due to commence
on 01 April 2025. The notice won't allow this date to be selected due to the signing date
needing to be after standstill but before contract start. The contract is likely to be signed
within the first week due to the value and internal processes (sealing) required.
What changed
From the official release history
- Official notice release published
15 Apr 2025, 16:44 BST - Official notice release published
20 Mar 2025, 16:19 GMT - Status changed to complete
20 Mar 2025, 15:50 GMT - Official notice release published
20 Mar 2025, 15:50 GMT - Buyer information updated
20 Mar 2025, 15:50 GMT
Lots and requirements (1)
Published by the contracting authority
- Lot 1 · #1Individual lot title not publishedcompletePublished valueNot publishedThe source published no individual title or description for this lot.Contract periodNot publishedEligibilityNot publishedOptions / renewalNot published
Timeline
- Procedure published
15 Apr 2025, 16:44 BST - Award active
Not published · Not published - Contract active
Signed 1 Apr 2025, 00:00 BST · £556,201
Commercial outcome and competition
Awards EPI-USE LABS LIMITED Not published · Not published · active |
Contracts Hosting and Basis Managed Service Contract £556,201 · signed 1 Apr 2025, 00:00 BST · active Contract period: 2 Apr 2025, 00:00 BST — 31 Mar 2027, 23:59 BST |
Bid statisticsNo aggregate bid statistics published |
Buyer and organisations in this procedure
Isle of Wight Council
Contracting authority GB-PPON-PGYX-7387-YJXGDocuments (1)
Official links; attachments are not copied
Related procedures (0)
No related procedures published
Planning and rationale
Planning budgetNot published |
No-engagement rationaleNot published |
Procedure rationaleThe public contract concerns the supply of goods, services, or works by the existing supplier which are intended as an extension to, or partial replacement of, existing goods, services, or works in circumstances where-
(a) A change in supplier would result in the contracting authority receiving goods, services, or works that are different from, or incompatible with, the existing goods, services, or works. Specifically, moving to another hosting provider would incur additional costs and require significant resources, which is not feasible during the ongoing review of our existing SAP system (Future of SAP Project).
As part of the work undertaken by an external consultant organization for the SAP replacement project, they have been reviewing our systems architecture and consolidating this into an options proposal which will soon be presented to IWC. Changes to the existing landscape will cause parts of this proposal to be incorrect or inaccurate, undermining the Future of SAP project.
(b) The difference or incompatibility would result in disproportionate technical difficulties in operation or maintenance. Staying with the current provider ensures continuity and compatibility, allowing us the necessary time to make a decision on the future of SAP and take any subsequent actions.
Many areas make up and link to our SAP architecture, including Finance, Procurement, Human Resources, and Payroll. There would be significant technical challenges in changing our landscape in advance of any outcome from the Future of SAP project. The purpose of the Future of SAP project is to outline the best available options for the system and its dependencies that meet the IWC requirements. Making significant changes to the SAP landscape would have a major impact on the Future of SAP Project and the cost/benefit analysis that will be part of that project.
1. Minimized Disruption: Changing suppliers during the review of the SAP system could cause significant disruption to ongoing operations. Maintaining the current provider ensures stability and minimizes the risk of operational downtime.
2. Expertise and Familiarity: The current provider has in-depth knowledge and expertise with our existing SAP system. Their familiarity with our specific setup and requirements allows for more efficient and effective support, reducing the learning curve and potential errors that a new provider might face.
3. Cost Efficiency: Transitioning to a new provider would not only incur additional costs for the migration but also potential hidden costs related to integration, and roubleshooting. Staying with the current provider avoids these expenses and ensures cost efficiency.
4. Strategic Alignment: The current provider is already aligned with our strategic goals and has been involved in the Future of SAP Project. Their continued involvement ensures that the project progresses smoothly without the need for re-alignment or re-briefing a new provider.
5. Risk Mitigation: Introducing a new provider at this stage could introduce unforeseen risks and challenges. The current provider has a proven track record of reliability and performance, which mitigates the risk of project delays or failures.
6. Regulatory Compliance: Ensuring compliance with regulatory requirements is critical. The current provider is already compliant with our regulatory standards, and switching providers could complicate compliance efforts and introduce potential risks. |