Official UK procurement notice
Hospital Kitchen Deep Cleaning
Authority: Lothian Health Board
What is being bought
Published requirement descriptionNHS Lothian (NHSL) intends to appoint a suitable Contractor to undertake routine deep cleaning services, including grease extract cleaning services at various NHSL kitchen sites.
The following NHSL sites are required to be cleaned 2-3 times per year. Please refer to Appendix 2 to view the cleaning schedule.
Western General Hospital - Main Kitchen
Royal Edinburgh Hospital - Kitchen & Oil Store
Royal Hospital for Children & Young People - Basement Kitchen
Royal Hospital for Children & Young People - Upper Kitchen
East Lothian Community Hospital
St John’s Hospital - Howden Café
St John’s Hospital - Main Kitchen
The Services will include:
Canopy, filter, and extraction cleaning
Decarbonising to remove burnt-on residues from equipment such as fryers, ranges, and other heating surfaces
Full disinfection of all relevant surfaces, fittings, and equipment
Dismantling and disconnecting equipment, where necessary, to access hard to reach areas
Reassembly and reconnection of all equipment on completion
Accessing and cleaning high level areas
Use of food-safe, non-corrosive, environmentally friendly deep cleaning chemicals
Use of appropriate specialist equipment and materials to achieve professional deep clean results
Bagging and removal of all waste generated during the cleaning works to appropriate disposal facilities
Provision of a final clean report and certificate of cleanliness following each completed clean
- Recurrence: This is dependent on whether or not the awarded contract will be extended after the initial 2 year duration. Future notices will be published in one of the following years: 2028, 2029, 2030 or 2031.
CPV: Cleaning services
The lotProcurement structure
single lot · no lot value publishedLot #1See II.1.4) Short description of this contract noticeRenewal
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60
- Price: 40
- Suitability
Bidders must confirm adherence to either of the following:
(a) hold current membership of the BESA Vent Hygiene Register (VHR), or an equivalent independently audited certification scheme;
OR:
(b) will ensure that all grease extract cleaning services delivered under this contract will be carried out in accordance with the BESA TR19 Grease specification, including provision of appropriate post-clean certification and supporting documentation.
COSHH training
Bidders must confirm that all staff engaged in the delivery of the services under this Contract will receive appropriate training in the Control of Substances Hazardous to Health (COSHH), relevant to the chemicals and substances used in hospital kitchen deep cleaning environments.
This training must be current, regularly refreshed, and evidenced upon request by NHS Lothian for the duration of the Contract.
The successful Contractor must ensure that within 6 weeks of commencement of the Contract, all relevant staff are in possession of a current Protecting Vulnerable Groups (PVG) certificate from Disclosure Scotland, as is required by Scottish Law. Written confirmation of compliance with this requirement must be readily available when asked for by NHS Lothian personnel. Continual compliance with this requirement for the duration Contract is a strict mandatory requirement. Failure to comply might result in non-compliant operatives being removed from site, and also termination of the Contract if not remedied to the satisfactio…
- Economic & financial standing
Specific Yearly/Average turnover over the last three financial years
Professional Risk Indemnity
Employer's (Compulsory) Liability
Public Liability
Minimum: Requirement - Specific Yearly/Average turnover Number of fiscal years: 3 Minimum required turnover per year: 100,000 GBP Professional Risk Indemnity: 5,000,000 GBP Employer's (Compulsory) Liability: 5,000,000 GBP Public Liability: 10,000,000 GBP
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · This is dependent on whether or not the awarded contract will be extended after the initial 2 year duration. Future notices will be published in one of the following years: 2028, 2029, 2030 or 2031.
- First published
- 12 Jun 2026, 11:23 BST
- Last source update
- 12 Jun 2026, 11:23 BST
- Award evaluation window
- 17 Jul 2026 – …
- Authority reference
LR3-191-2026- FTS notice number
2026/S 000-055593- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06b3d1Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 31986. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: NHS Lothian is committed to maximising Community Benefits from its procurement activities and wishes to secure economic and social benefits from this procurement. The focus for Community Benefits within this Contract will be community oriented, providing benefit to the Third Sector and community groups within Edinburgh and the Lothians. The Community Benefits requirement for this contract is mandatory. NHS Lothian will work with the successful Bidder to support Community Benefit selection via the NHS Scotland (NHSS) National Services Scotland (NSS) Community Benefits Gateway. Links for more information on Community Benefits: Community benefits in procurement - Public sector procurement - gov.scot (https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ ) Community benefits in public procurement: guidance note - gov.scot (https://www.gov.scot/publications/scottish-government-community-benefits-public-procurement-guidance-note/ ) Community Benefits Gateway – nhs.scot (https://www.nss.nhs.scot/procurement-and-logistics/sustainability-information-for-suppliers/access-our-community-benefit-gateway/) Bidders must confirm that their organisation will commit to fulfil one (1) community benefit posted on the Community Benefits Gateway per 50,000 GBP of aggregated contract spend. (SC Ref:834277)
How it was run
Official notice- Submission deadline
- 17 Jul 2026, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 17 Jul 2026, 12:00 BST
Timeline
12 Jun 2026 → 15 Oct 2026 · 4 dates- Notice published135 days ago12 Jun 2026, 11:23 BST
- Submission deadline100 days ago17 Jul 2026, 12:00 BST
- Bids opened100 days ago17 Jul 2026, 12:00 BST
- Bids must remain valid until10 days ago15 Oct 2026, 23:59 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff Court and Justice of the Peace CourtReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.