Hospital Kitchen Deep Cleaning

{
  "id": "055593-2026",
  "tag": [
    "tender"
  ],
  "date": "2026-06-12T11:23:08+01:00",
  "ocid": "ocds-h6vhtk-06b3d1",
  "buyer": {
    "id": "GB-FTS-148699",
    "name": "Lothian Health Board"
  },
  "links": [
    {
      "rel": "canonical",
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000834277"
    }
  ],
  "tender": {
    "id": "LR3-191-2026",
    "lots": [
      {
        "id": "1",
        "status": "active",
        "renewal": {
          "description": "There are 3 x 12-months options to extend this contract. All extensions will be taken at NHS Lothian's discretion. The maximum contract term will therefore be 5 years."
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "See II.1.4) Short description of this contract notice",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "60"
            },
            {
              "type": "price",
              "description": "40"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 720
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Edinburgh and the Lothians"
        },
        "deliveryAddresses": [
          {
            "region": "UKM73"
          }
        ]
      }
    ],
    "title": "Hospital Kitchen Deep Cleaning",
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "bidOpening": {
      "date": "2026-07-17T12:00:00+01:00",
      "address": {
        "streetAddress": "Online - the tender submissions will be downloaded from the PCS-T tender platform."
      },
      "description": "The tender opening panel will complete a tender opening checklist to ensure that any omissions/errors/non-compliance in the bid submissions is captured and clarified (where appropriate) with the tenderers prior to the quality submissions being sent to the evaluation panel."
    },
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "recurrence": {
      "description": "This is dependent on whether or not the awarded contract will be extended after the initial 2 year duration. Future notices will be published in one of the following years: 2028, 2029, 2030 or 2031."
    },
    "awardPeriod": {
      "startDate": "2026-07-17T12:00:00+01:00"
    },
    "description": "NHS Lothian (NHSL) intends to appoint a suitable Contractor to undertake routine deep cleaning services, including grease extract cleaning services at various NHSL kitchen sites.\nThe following NHSL sites are required to be cleaned 2-3 times per year. Please refer to Appendix 2 to view the cleaning schedule.\nWestern General Hospital - Main Kitchen\nRoyal Edinburgh Hospital - Kitchen & Oil Store\nRoyal Hospital for Children & Young People - Basement Kitchen\nRoyal Hospital for Children & Young People - Upper Kitchen\nEast Lothian Community Hospital\nSt John’s Hospital - Howden Café\nSt John’s Hospital - Main Kitchen\nThe Services will include:\nCanopy, filter, and extraction cleaning\nDecarbonising to remove burnt-on residues from equipment such as fryers, ranges, and other heating surfaces\nFull disinfection of all relevant surfaces, fittings, and equipment\nDismantling and disconnecting equipment, where necessary, to access hard to reach areas\nReassembly and reconnection of all equipment on completion\nAccessing and cleaning high level areas\nUse of food-safe, non-corrosive, environmentally friendly deep cleaning chemicals\nUse of appropriate specialist equipment and materials to achieve professional deep clean results\nBagging and removal of all waste generated during the cleaning works to appropriate disposal facilities\nProvision of a final clean report and certificate of cleanliness following each completed clean",
    "tenderPeriod": {
      "endDate": "2026-07-17T12:00:00+01:00"
    },
    "contractTerms": {
      "hasElectronicPayment": true,
      "hasElectronicOrdering": true,
      "electronicInvoicingPolicy": "allowed"
    },
    "hasRecurrence": true,
    "classification": {
      "id": "90910000",
      "scheme": "CPV",
      "description": "Cleaning services"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "bidValidityPeriod": {
        "endDate": "2026-10-15T23:59:59+01:00"
      }
    },
    "submissionMethod": [
      "electronicSubmission"
    ],
    "procurementMethod": "open",
    "selectionCriteria": {
      "criteria": [
        {
          "type": "suitability",
          "appliesTo": [
            "supplier"
          ],
          "description": "Bidders must confirm adherence to either of the following:\n(a) hold current membership of the BESA Vent Hygiene Register (VHR), or an equivalent independently audited certification scheme;\nOR:\n(b) will ensure that all grease extract cleaning services delivered under this contract will be carried out in accordance with the BESA TR19 Grease specification, including provision of appropriate post-clean certification and supporting documentation.\nCOSHH training\nBidders must confirm that all staff engaged in the delivery of the services under this Contract will receive appropriate training in the Control of Substances Hazardous to Health (COSHH), relevant to the chemicals and substances used in hospital kitchen deep cleaning environments.\nThis training must be current, regularly refreshed, and evidenced upon request by NHS Lothian for the duration of the Contract.\nThe successful Contractor must ensure that within 6 weeks of commencement of the Contract, all relevant staff are in possession of a current Protecting Vulnerable Groups (PVG) certificate from Disclosure Scotland, as is required by Scottish Law. Written confirmation of compliance with this requirement must be readily available when asked for by NHS Lothian personnel. Continual compliance with this requirement for the duration Contract is a strict mandatory requirement. Failure to comply might result in non-compliant operatives being removed from site, and also termination of the Contract if not remedied to the satisfaction of the Board."
        },
        {
          "type": "economic",
          "minimum": "Requirement - Specific Yearly/Average turnover\nNumber of fiscal years: 3\nMinimum required turnover per year: 100,000 GBP\nProfessional Risk Indemnity: 5,000,000 GBP\nEmployer's (Compulsory) Liability: 5,000,000 GBP\nPublic Liability: 10,000,000 GBP",
          "appliesTo": [
            "supplier"
          ],
          "description": "Specific Yearly/Average turnover over the last three financial years\nProfessional Risk Indemnity\nEmployer's (Compulsory) Liability\nPublic Liability"
        }
      ]
    },
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-148699",
      "name": "Lothian Health Board",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKM75",
        "locality": "Edinburgh",
        "postalCode": "EH3 9DN",
        "countryName": "United Kingdom",
        "streetAddress": "Mainpoint, 2nd Floor, 102 Westport"
      },
      "details": {
        "url": "http://www.nhslothian.scot/",
        "buyerProfile": "http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00326",
        "classifications": [
          {
            "id": "REGIONAL_AGENCY",
            "scheme": "TED_CA_TYPE",
            "description": "Regional or local agency/office"
          },
          {
            "id": "01",
            "scheme": "COFOG",
            "description": "General public services"
          }
        ]
      },
      "identifier": {
        "legalName": "Lothian Health Board"
      },
      "contactPoint": {
        "url": "http://www.publictendersscotland.publiccontractsscotland.gov.uk/",
        "email": "rashida.rasool@nhs.scot"
      }
    },
    {
      "id": "GB-FTS-675",
      "name": "Edinburgh Sheriff Court and Justice of the Peace Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Edinburgh",
        "postalCode": "EH1 1LB",
        "countryName": "United Kingdom",
        "streetAddress": "27 Chambers Street"
      },
      "identifier": {
        "legalName": "Edinburgh Sheriff Court and Justice of the Peace Court"
      }
    }
  ],
  "language": "en",
  "description": "The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 31986. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nNHS Lothian is committed to maximising Community Benefits from its procurement activities and wishes to secure economic and social benefits from this procurement.\nThe focus for Community Benefits within this Contract will be community oriented, providing benefit to the Third Sector and community groups within Edinburgh and the Lothians.\nThe Community Benefits requirement for this contract is mandatory.\nNHS Lothian will work with the successful Bidder to support Community Benefit selection via the NHS Scotland (NHSS) National Services Scotland (NSS) Community Benefits Gateway.\nLinks for more information on Community Benefits:\nCommunity benefits in procurement - Public sector procurement - gov.scot (https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ )\nCommunity benefits in public procurement: guidance note - gov.scot (https://www.gov.scot/publications/scottish-government-community-benefits-public-procurement-guidance-note/ )\nCommunity Benefits Gateway – nhs.scot (https://www.nss.nhs.scot/procurement-and-logistics/sustainability-information-for-suppliers/access-our-community-benefit-gateway/)\nBidders must confirm that their organisation will commit to fulfil one (1) community benefit posted on the Community Benefits Gateway per 50,000 GBP of aggregated contract spend.\n(SC Ref:834277)",
  "initiationType": "tender"
}