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Published 8 Jun 2023, 08:40 BST

Official UK procurement notice

Horticultural Supplies & Services

Official notice

Authority: East Dunbartonshire Council (Local council)

9 lotsServicesOpen procedureSME suitable
Sectors: Agricultural, farming, fishing, forestry and related products (03)Mining, basic metals and related products (14)Agricultural machinery (16)
+2 moreChemical products (24)Agricultural, forestry, horticultural, aquacultural and apicultural services (77)
 Delivery: Scotland (UKM81)
Published estimate£1,685,000total for 9 lots
Submissions closed 7 Jul 2023awarded 10 Nov 2023
Awarded to Assured Technical Services Ltd +7 more9 awards
Contract term 3 yrsends 1 Oct 2026 · extension options published · starts 2 Oct 2023

What is being bought9 lots · detail below

Published requirement description

The proposed contract shall encompass a wide range of materials and services for our Horticultural Service.

CPV: Agricultural and horticultural products · Agricultural, forestry, horticultural, aquacultural and apicultural services · Bedding plants · Chemical and fertiliser minerals · Chemical elements, inorganic acids and compounds · Chemical minerals · Chemical phosphatic fertilisers · Chemical products · Christmas trees and other assemblies of valves · Crops, products of market gardening and horticulture · Fertiliser distributors · Fertiliser minerals · +24 more

Lots and requirements (9)Procurement structure

9 lots · 8 with a published value (£1,655,000 together) · evaluation weights differ by lot
Lot #1Wildflower Plants, Seeds & MatsAwardedRenewal 3 yrsPublished value£100,000

Lot 1.1 – Wildflower Plants - Supply & Delivery of Wildflower plants used to restore, re-create and create natural wildlife habitats

Lot 1.2 – Wildflower Seeds - Supply & Delivery of Wildflower seeds/seed mixes used to restore, re-create and create natural wildlife habitats

Lot 1.3 – Wildflower Mats - Supply & Delivery of Wildflower mats used to restore, re-create and create natural wildlife habitats

Contract period: 2 Oct 2023 – 1 Oct 2026 (3 yrs)
Delivery: Scotland
Extensions: Once a supplier has been appointed any further requirements for items not listed of the same scope and nature will be purchased from that supplier with the agreed percentage discount · The Authority reserves the right to extend this for a period of two (2) years until 1st October 2028 in any increment and at is sole discretion.Variant bids: not allowed
03100000 Agricultural and horticultural products03111000 Seeds03120000 Horticultural and nursery products03121000 Horticultural products77000000 Agricultural, forestry, horticultural, aquacultural and apicultural services77300000 Horticultural services
Lot #2Bedding Plants, Bulbs & Hanging BasketsAwardedRenewal 3 yrsPublished value£120,000

Lot 2.1 – Summer Bedding Plants Supply & Delivery of Summer bedding plants and bulbs including Daffodils and Crocus

Lot 2.2 – Spring Bedding Plants Supply & Delivery of Spring bedding plants and bulbs

Lot 2.3 – Hanging Baskets Hanging Baskets with a mixture of plants as detailed in the specification

Contract period: 2 Oct 2023 – 1 Oct 2026 (3 yrs)
Delivery: Scotland
Extensions: Once a supplier has been appointed any further requirements for items not listed of the same scope and nature will be purchased from that supplier with the agreed percentage discount · The Authority reserves the right to extend this for a period of two (2) years until 1st October 2028 in any increment and at is sole discretion.Variant bids: not allowed
03100000 Agricultural and horticultural products03120000 Horticultural and nursery products03121000 Horticultural products03121100 Live plants, bulbs, roots, cuttings and slips03451100 Bedding plants03451200 Flower bulbs
Lot #3Trees, Shrubs, Roses, Herbaceous Perennials, Heathers, Hedges & Aquatic PlantsAwardedRenewal 3 yrsLot estimate not published

Supply & Delivery of the following:

  • Trees
  • Shrubs
  • Herbaceous Perennials
  • Heathers
  • Through Hedging
  • Grasses
  • Roses
  • Emergent & Aquatic Plants
  • Christmas Trees
  • Accessories
  • Tree Stakes
  • Tree ties
  • Tree wedges
  • Tree Shelters
  • Cable Ties
  • Vole Guards
Contract period: 2 Oct 2023 – 1 Oct 2026 (3 yrs)
Delivery: Scotland
Extensions: Once a supplier has been appointed any further requirements for items not listed of the same scope and nature will be purchased from that supplier with the agreed percentage discount · The Authority reserves the right to extend this for a period of two (2) years until 1st October 2028 in any increment and at is sole discretion.Variant bids: not allowed
03100000 Agricultural and horticultural products03120000 Horticultural and nursery products03121000 Horticultural products03451300 Shrubs03452000 Trees16400000 Spraying machinery for agriculture or horticulture
Lot #4Sands, Soils & TopdressingAwardedRenewal 3 yrsPublished value£100,000

Lot 4.1 - Soils Supply & Delivery of Screened Topsoil / Subsoil

Lot 4.2 Sand & Top Dressing Supply & Delivery of the following:

  • Sand - Football Pitches
  • Sand – Play
  • Sand – Building
  • Sand – Concrete
  • Top Dressing
Contract period: 2 Oct 2023 – 1 Oct 2026 (3 yrs)
Delivery: Scotland
Extensions: Once a supplier has been appointed any further requirements for items not listed of the same scope and nature will be purchased from that supplier with the agreed percentage discount · The Authority reserves the right to extend this for a period of two (2) years until 1st October 2028 in any increment and at is sole discretion.Variant bids: not allowed
03100000 Agricultural and horticultural products03120000 Horticultural and nursery products03121000 Horticultural products14200000 Sand and clay14211000 Sand14212400 Soil
Lot #5Turf, Grass Seed, Fertilisers, Compost & Pitch MarkingAwardedRenewal 3 yrsPublished value£50,000

Lot 5.1 – Turf Supply & Delivery of Turf in various grades and sizes

Lot 5.2 – Grass Seed Supply & Delivery of Grass Seeds in various mixtures

Lot 5.3 – Fertilisers Supply & Delivery of fertilisers for football pitches, event areas, fine turf lawns and liquid fertilisers.

Lot 5.4 – Compost Supply and Delivery of Spent Mushroom Compost and Green Waste Compost

Lot 5.5 – Pitch Marking Supply & Delivery of Pitch Lining Paint and Pitch Marking Equipment

Contract period: 2 Oct 2023 – 1 Oct 2026 (3 yrs)
Delivery: Scotland
Extensions: Once a supplier has been appointed any further requirements for items not listed of the same scope and nature will be purchased from that supplier with the agreed percentage discount · The Authority reserves the right to extend this for a period of two (2) years until 1st October 2028 in any increment and at is sole discretion.Variant bids: not allowed
03100000 Agricultural and horticultural products03120000 Horticultural and nursery products03121000 Horticultural products03441000 Ornamental plants, grasses, mosses or lichens14300000 Chemical and fertiliser minerals14310000 Fertiliser minerals
Lot #6Barks & MulchesAwardedRenewal 3 yrsPublished value£25,000

Supply & Delivery of Bark for Mulching and Play Bark

Contract period: 2 Oct 2023 – 1 Oct 2026 (3 yrs)
Delivery: Scotland
Extensions: Once a supplier has been appointed any further requirements for items not listed of the same scope and nature will be purchased from that supplier with the agreed percentage discount · The Authority reserves the right to extend this for a period of two (2) years until 1st October 2028 in any increment and at is sole discretion.Variant bids: not allowed
03100000 Agricultural and horticultural products03120000 Horticultural and nursery products03121000 Horticultural products16400000 Spraying machinery for agriculture or horticulture77000000 Agricultural, forestry, horticultural, aquacultural and apicultural services
Lot #7Chemical Supplies & ApplicationsAwardedRenewal 3 yrsPublished value£210,000

Lot 7.1 – Supply & Application of Chemical Supply & Application of Chemical (Herbicides) as per the specification

Lot 7.2 – Supply of Herbicides & Pesticides & Spraying Equip

Supply of Herbicides and Pesticides for Spraying.

Supply of spraying equipment i.e. CDA Lances, knapsacks, walkover sprayer

Lot 7.3 – Open Spaces Supply & Application of Chemical Spraying of Non-native species i.e. Japanese Knotweed, Skunk Cabbage and Mare’s Tail Pond Spraying – blue green Algae

7.4 – Supply of Spraying Equipment Supply of Applicators, Knapsacks and Sprayers

Contract period: 2 Oct 2023 – 1 Oct 2026 (3 yrs)
Delivery: Scotland
Extensions: Once a supplier has been appointed any further requirements for items not listed of the same scope and nature will be purchased from that supplier with the agreed percentage discount · The Authority reserves the right to extend this for a period of two (2) years until 1st October 2028 in any increment and at is sole discretion.Variant bids: not allowed
03100000 Agricultural and horticultural products03120000 Horticultural and nursery products03121000 Horticultural products14300000 Chemical and fertiliser minerals14320000 Chemical minerals16400000 Spraying machinery for agriculture or horticulture
Lot #8Arboricultural WorksAwardedRenewal 3 yrsPublished value£1,000,000

Aboricultural works and tree planting

Contract period: 2 Oct 2023 – 1 Oct 2026 (3 yrs)
Delivery: Scotland
Extensions: Once a supplier has been appointed any further requirements for items not listed of the same scope and nature will be purchased from that supplier with the agreed percentage discount · The Authority reserves the right to extend this for a period of two (2) years until 1st October 2028 in any increment and at is sole discretion.Variant bids: not allowed
77000000 Agricultural, forestry, horticultural, aquacultural and apicultural services77211300 Tree-clearing services77211400 Tree-cutting services77211500 Tree-maintenance services77300000 Horticultural services77340000 Tree pruning and hedge trimming
Lot #9Hand ToolsAwardedRenewal 3 yrsPublished value£50,000

Supply & Delivery of Streetscene Hand Tools

Contract period: 2 Oct 2023 – 1 Oct 2026 (3 yrs)
Delivery: Scotland
Extensions: Once a supplier has been appointed any further requirements for items not listed of the same scope and nature will be purchased from that supplier with the agreed percentage discount · The Authority reserves the right to extend this for a period of two (2) years until 1st October 2028 in any increment and at is sole discretion.Variant bids: not allowed
03100000 Agricultural and horticultural products03110000 Crops, products of market gardening and horticulture03120000 Horticultural and nursery products03121000 Horticultural products42676000 Parts of hand tools44511000 Hand tools

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceSplit
1 · Wildflower Plants, Seeds & Mats30%70%
2 · Bedding Plants, Bulbs & Hanging Baskets30%70%
3 · Trees, Shrubs, Roses, Herbaceous Perennials, Heathers, Hedges & Aquatic Plants30%70%
4 · Sands, Soils & Topdressing30%70%
5 · Turf, Grass Seed, Fertilisers, Compost & Pitch Marking30%70%
6 · Barks & Mulches30%70%
7 · Chemical Supplies & Applications30%70%
8 · Arboricultural Works30%70%
9 · Hand Tools30%70%
Lot distribution rule: All sub-lots in a lot can be awarded as one Lot or individually i.e. sub lot 1.1, 1.2 & 1.3 can be awarded as Lot 1 - sub lot 2.1, 2.2 & 2.3 can be awarded as Lot 2 etc
Conditions of participation3
  • Suitability

    4A.1 If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established i.e. companies house

  • Economic & financial standing

    Bidders must respond to SPD Questions 4B.5.1, 4B.5.2, 4B.5.3

    Minimum: The Bidder response to these questions for Economic and Financial Standing will be evaluated as follows: Pass = response is compliant with the minimum requirement stated in the Contract Notice section III.1.2) Economic and financial standing Fail = response is not compliant with …
  • Technical & professional ability

    Bidders must respond to SPD Questions 4C.1

    Minimum: 4C.1. Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the goods/services as described in the Contract Notice or the relevant section of the Site Notice. A minimum of two Contracts of a similar scope and nature which…
What this means for your bid
  • Price carries 70 points on every lot: a 10% discount moves about 7 points.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
8 Jun 2023, 08:40 BST
Last source update
1 Dec 2023, 13:31 GMT
Award evaluation window
7 Jul 2023 – …
Authority reference
EDC/2023/3776
FTS notice number
2023/S 000-035497
Classification (CPV)
Agricultural and horticultural productsAgricultural, forestry, horticultural, aquacultural and apicultural servicesBedding plantsChemical and fertiliser mineralsChemical elements, inorganic acids and compoundsChemical mineralsChemical phosphatic fertilisersChemical productsChristmas trees and other assemblies of valvesCrops, products of market gardening and horticulture
+26 moreFertiliser distributorsFertiliser minerals
Delivery area
Scotland (UKM81)
Official registry OCID
ocds-h6vhtk-03d492 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: Split of lots is as follows 1.1 J A Jones & Sons 1.2 Green Tech Ltd 1.3 Green Tech Ltd 5.1 Origin Amenity Solutions 5.2 Origin Amenity Solutions 5.3 Agrovista UK Ltd 5.4 Origin Amenity Solutions 5.5 Origin Amenity Solutions 7.1 R&D Spray Services 7.2 Agrovista UK Ltd 7.3 R&D Spray Services 7.4 Agrovista UK Ltd (SC Ref:752133)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
7 Jul 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
120 days from the deadline
Bids opened
7 Jul 2023, 14:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

7 Jul 2023 → 1 Dec 2023 · 4 dates
  1. Submission deadline
    7 Jul 2023, 12:00 BST
  2. Bids opened
    7 Jul 2023, 14:00 BST
  3. Contract starts
    2 Oct 2023, 00:00 BST
  4. Notice published
    1 Dec 2023, 13:31 GMT

Notice history

1 event · 4 releases on Find a Tender
  1. Status changed to complete
    1 Dec 2023, 13:24 GMT
Routine re-releases (4)
  • 2023-06: 1 release · 8 Jun 2023

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 9
Awarded value £1,760,0009 contracts exc. VAT
Bids received 2115 from SMEs
Contracts signed 9latest 10 Nov 2023
Awarded toValueDateStatus
Lot 1 · Wildflower Plants, Seeds & Mats1 award
Green-Tech LtdSME, J. A. Jones and Sons (Churchtown) Ltd.SMEjoint award£100,000 †—Awarded
Lot 2 · Bedding Plants, Bulbs & Hanging Baskets1 award
Pentland Plants LtdSME£200,000 †—Awarded
Lot 3 · Trees, Shrubs, Roses, Herbaceous Perennials, Heathers, Hedges & Aquatic Plants1 award
J. A. Jones and Sons (Churchtown) Ltd.SME£25,000 †—Awarded
Lot 4 · Sands, Soils & Topdressing1 award
Origin Amenity Solutions£100,000 †—Awarded
Lot 5 · Turf, Grass Seed, Fertilisers, Compost & Pitch Marking1 award
AGROVISTA UK LIMITED, Origin Amenity Solutionsjoint award£50,000 †—Awarded
Lot 6 · Barks & Mulches1 award
Origin Amenity Solutions£25,000 †—Awarded
Lot 7 · Chemical Supplies & Applications1 award
AGROVISTA UK LIMITED, R&D Spray Services LtdSMEjoint award£210,000 †—Awarded
Lot 8 · Arboricultural Works1 award
Assured Technical Services LtdSME£1,000,000 †—Awarded
Lot 9 · Hand Tools1 award
Tudor (UK) Ltd t/a Tudor EnvironmentalSME£50,000 †—Awarded

Contracts

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Wildflower Plants, Seeds & Mats3bids · 3 electronic2——
2 · Bedding Plants, Bulbs & Hanging Baskets1bids · 1 electronic1——
3 · Trees, Shrubs, Roses, Herbaceous Perennials, Heathers, Hedges & Aquatic Plants1bids · 1 electronic1——
4 · Sands, Soils & Topdressing2bids · 2 electronic2——
5 · Turf, Grass Seed, Fertilisers, Compost & Pitch Marking3bids · 3 electronic2——
6 · Barks & Mulches2bids · 2 electronic2——
7 · Chemical Supplies & Applications4bids · 4 electronic2——
8 · Arboricultural Works3bids · 3 electronic2——
9 · Hand Tools2bids · 2 electronic1——

Contracting authority & participating public bodies

East Dunbartonshire Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Civic & Corporate Headquarters, Southbank Marina,12 Strathkelvin Place, Kirkintilloch, Scotland, G66 1TJContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Glasgow Sherriff CourtReview body Glasgow

Bidders & participating suppliers

8 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.