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Published 27 Aug 2025, 15:09 BST

Official UK procurement notice

Home-to-Assess Care Services · UK public procurement notice

Official notice

Authority: Essex County Council (Local council)

5 lotsServicesOpen procedureAbove thresholdLight touch regimeSME suitableMax 4 lots to bidMax 2 lots per supplier
Sectors: Health & Social Care (85) Delivery: East of England (UKH3)
Published estimate£11,500,000envelope for 5 lots · £13,800,000 inc. VAT
Submissions closed 13 Jun 2025awarded 27 Aug 2025
Awarded to Passion Tree Care Services Limited +3 more5 awards
Contract term 2 yrs 4 moends 31 Mar 2028 · up to 31 Mar 2031 with extensions · starts 1 Dec 2025

What is being bought5 lots · detail below

Published requirement description

Procurement of Home-to-Assess home care services to support hospital discharge, hospital admission avoidance and the transition of care recipients to ongoing care services or 'self caring' solutions.

CPV: Health and social work services

Lots and requirements (5)Procurement structure

5 lots · all with a published value (£11,500,000 together) · a supplier may bid for at most 4 and win at most 2 of them · same conditions of participation on every lot · same evaluation weights on every lot
Lot #1Home -to-Assess Services (Mid Essex)AwardedRenewal 2 yrs 4 moSMEPublished value£2,828,000

The source published no individual description for this lot.

Contract period: 1 Dec 2025 – 31 Mar 2028 (2 yrs 4 mo) · up to 31 Mar 2031 with extensionsValue: £2,828,000 exc. VAT · £3,394,000 inc. VAT
Delivery: East of EnglandEligibility: SME eligible
Extensions: Option for 3 x 12 month extension periods, with each based on separate internal governance
85000000 Health and social work services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As per published Conditions of Participation available in ITT pack.

  • Technical & professional ability

    As per published Conditions of Participation available in ITT pack.

Lot #2Home -to-Assess Services (North Essex)AwardedRenewal 2 yrs 4 moSMEPublished value£2,802,000

The source published no individual description for this lot.

Contract period: 1 Dec 2025 – 31 Mar 2028 (2 yrs 4 mo) · up to 31 Mar 2031 with extensionsValue: £2,802,000 exc. VAT · £3,362,000 inc. VAT
Delivery: East of EnglandEligibility: SME eligible
Extensions: Option for 3 x 12 month extension periods, with each based on separate internal governance
85000000 Health and social work services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As per published Conditions of Participation available in ITT pack.

  • Technical & professional ability

    As per published Conditions of Participation available in ITT pack.

Lot #3Home -to-Assess Services (South-East Essex)AwardedRenewal 2 yrs 4 moSMEPublished value£1,681,000

The source published no individual description for this lot.

Contract period: 1 Dec 2025 – 31 Mar 2028 (2 yrs 4 mo) · up to 31 Mar 2031 with extensionsValue: £1,681,000 exc. VAT · £2,017,000 inc. VAT
Delivery: East of EnglandEligibility: SME eligible
Extensions: Option for 3 x 12 month extension periods, with each based on separate internal governance
85000000 Health and social work services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As per published Conditions of Participation available in ITT pack.

  • Technical & professional ability

    As per published Conditions of Participation available in ITT pack.

Lot #4Home -to-Assess Services (South-West Essex)AwardedRenewal 2 yrs 4 moSMEPublished value£1,894,000

The source published no individual description for this lot.

Contract period: 1 Dec 2025 – 31 Mar 2028 (2 yrs 4 mo) · up to 31 Mar 2031 with extensionsValue: £1,894,000 exc. VAT · £2,273,000 inc. VAT
Delivery: East of EnglandEligibility: SME eligible
Extensions: Option for 3 x 12 month extension periods, with each based on separate internal governance
85000000 Health and social work services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As per published Conditions of Participation available in ITT pack.

  • Technical & professional ability

    As per published Conditions of Participation available in ITT pack.

Lot #5Home -to-Assess Services (West Essex)AwardedRenewal 2 yrs 4 moSMEPublished value£2,295,000

The source published no individual description for this lot.

Contract period: 1 Dec 2025 – 31 Mar 2028 (2 yrs 4 mo) · up to 31 Mar 2031 with extensionsValue: £2,295,000 exc. VAT · £2,754,000 inc. VAT
Delivery: East of EnglandEligibility: SME eligible
Extensions: Option for 3 x 12 month extension periods, with each based on separate internal governance
85000000 Health and social work services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As per published Conditions of Participation available in ITT pack.

  • Technical & professional ability

    As per published Conditions of Participation available in ITT pack.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 5 lots
Quality: 60%Price: 30%Social value: 10%
Published sub-criteria (3)
  • Technical and Quality, as per ITT documentation: 60%
  • Commercial: 30%
  • Social Value: 10%
Published award criteria (3)
  • Technical and Quality, as per ITT documentation
  • Commercial: Pricing for entire contract value
  • Social Value: Social Value,
Lot distribution rule: Tenderers may submit proposals for as many Lots as they wish. However, they may only be awarded a total of two contracts. If a bidder receives the highest overall score in more than two Lots, the Council will reserve the right to award a maximum of two contracts based on the outcome of a specific technical evaluation question (1C) relating to the distance of the bidders registered office to be used for the delivery of the service from the service delivery location.
Conditions of participation · identical on every lot2
  • Economic & financial standing

    As per published Conditions of Participation available in ITT pack.

  • Technical & professional ability

    As per published Conditions of Participation available in ITT pack.

What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Light touch regime
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
27 Aug 2025, 15:09 BST
Last source update
11 Sept 2026, 10:49 BST
Award evaluation window
Submission end – 28 Jul 2025
Authority reference
1091
FTS notice number
2025/S 000-022812
Latest notice
Contract details notice (UK7)
Classification (CPV)
Health and social work services
Delivery area
East of England (UKH3)
Official registry OCID
ocds-h6vhtk-0500c5 Find a Tender
Contract terms summary

In accordance with the terms and conditions of contract (Schedule 3) published as part of the tender process.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
13 Jun 2025, 12:00 BST
Clarification deadline
13 Jun 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Login ↗

Timeline

10 Apr 2025 → 11 Sept 2026 · 11 dates
  1. Planning notice published
    10 Apr 2025, 15:36 BST
  2. Market engagement
    28 Apr 2025, 23:59 BST

    The Preliminary Market Engagement associated with this tender process will involve the issue of a Market Engagement briefing, addressing the scope of the requirement and providing a outline draft of the service specification.

    For further information visit: procontract.due-north.com/Advert ↗, or email: [email protected]

  3. Tender notice published
    19 May 2025, 16:05 BST
  4. Next notice expected
    19 May 2025, 23:59 BST
  5. Clarification questions by
    13 Jun 2025, 12:00 BST
  6. Submission deadline
    13 Jun 2025, 12:00 BST
  7. Award decision expected by
    28 Jul 2025, 23:59 BST
  8. Assessment summaries sent
    27 Aug 2025, 00:00 BST
  9. Standstill ends
    5 Sept 2025, 23:59 BST
  10. Contract starts320 days ago
    1 Dec 2025
  11. Latest notice published36 days ago
    11 Sept 2026, 10:49 BST

Notice history

5 events · 2 releases on Find a Tender · since 10 Apr 2025
  1. Preliminary market engagement notice published
    10 Apr 2025, 15:36 BST
    UK2
  2. Tender notice published
    19 May 2025, 16:05 BST
    UK4
  3. Contract award notice published
    27 Aug 2025, 15:09 BST
    UK6
  4. Contract signature expected
    10 Sept 2025, 23:59 BST
    scheduled
  5. Contract details notice published
    11 Sept 2026, 10:49 BST
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 5
Awarded value £7,263,0005 awards exc. VAT
Bids received 183172 from SMEs
Contracts signed 5latest 6 Oct 2025
Awarded toValueDateStatus
Lot 1 · Home -to-Assess Services (Mid Essex)1 award
Passion Tree Care Services LimitedSMEHome-to-Assess Care Services - Mid-Essex6 Oct 2025 – 31 Mar 2028 · up to 31 Mar 2031Extensions: Three x 12 month extension option£1,644,00027 Aug 2025Awarded
Lot 2 · Home -to-Assess Services (North Essex)1 award
Care Quality Services Ltd6 Oct 2025 – 31 Mar 2028 · up to 31 Mar 2031Extensions: Three x 12 month extension option£1,815,00027 Aug 2025Awarded
Lot 3 · Home -to-Assess Services (South-East Essex)1 award
Hales Group LtdHome-to-Assess Care Services - South-East Essex6 Oct 2025 – 31 Mar 2028 · up to 31 Mar 2031Extensions: Three x 12 month extension option£1,062,00027 Aug 2025Awarded
Lot 4 · Home -to-Assess Services (South-West Essex)1 award
Hales Group LtdHome-to-Assess Care Services - South-West Essex6 Oct 2025 – 31 Mar 2028 · up to 31 Mar 2031Extensions: Three x 12 month extension option£1,200,00027 Aug 2025Awarded
Lot 5 · Home -to-Assess Services (West Essex)1 award
De Vere Care Partnership LtdSMEHome-to-Assess Care Services - West Essex6 Oct 2025 – 31 Mar 2028 · up to 31 Mar 2031Extensions: Three x 12 month extension option£1,542,00027 Aug 2025Awarded

Contracts

  • Home-to-Assess Care Services - Mid-Essex · Passion Tree Care Services LimitedSME

    Signed
    6 Oct 2025
    Value
    £1,644,000
    Period
    6 Oct 2025 – 31 Mar 2028 · up to 31 Mar 2031 with extensions
    Status
    active
    Extensions
    As per contractual documentation. The Council may at its sole discretion extend the duration of this Agreement for a further maximum period of up to thirty-six (36) calendar months, in twelve (12) month increments.

  • Home-to-Assess Services - North Essex · Care Quality Services Ltd

    Signed
    6 Oct 2025
    Value
    £1,815,000
    Period
    6 Oct 2025 – 31 Mar 2028 · up to 31 Mar 2031 with extensions
    Status
    active
    Extensions
    As per contractual documentation. The Council may at its sole discretion extend the duration of this Agreement for a further maximum period of up to thirty-six (36) calendar months, in twelve (12) month increments.

  • Home-to-Assess Care Services - South-East Essex · Hales Group Ltd

    Signed
    6 Oct 2025
    Value
    £1,062,000
    Period
    6 Oct 2025 – 31 Mar 2028 · up to 31 Mar 2031 with extensions
    Status
    active
    Extensions
    As per contractual documentation. The Council may at its sole discretion extend the duration of this Agreement for a further maximum period of up to thirty-six (36) calendar months, in twelve (12) month increments.

  • Home-to-Assess Care Services - South-West Essex · Hales Group Ltd

    Signed
    6 Oct 2025
    Value
    £1,200,000
    Period
    6 Oct 2025 – 31 Mar 2028 · up to 31 Mar 2031 with extensions
    Status
    active
    Extensions
    As per contractual documentation. The Council may at its sole discretion extend the duration of this Agreement for a further maximum period of up to thirty-six (36) calendar months, in twelve (12) month increments.

  • Home-to-Assess Care Services - West Essex · De Vere Care Partnership LtdSME

    Signed
    6 Oct 2025
    Value
    £1,542,000
    Period
    6 Oct 2025 – 31 Mar 2028 · up to 31 Mar 2031 with extensions
    Status
    active
    Extensions
    As per contractual documentation. The Council may at its sole discretion extend the duration of this Agreement for a further maximum period of up to thirty-six (36) calendar months, in twelve (12) month increments.

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Home -to-Assess Services (Mid Essex)35final-stage tenders · 62 at stage one330—
2 · Home -to-Assess Services (North Essex)33final-stage tenders · 51 at stage one300—
3 · Home -to-Assess Services (South-East Essex)34final-stage tenders · 50 at stage one320—
4 · Home -to-Assess Services (South-West Essex)46final-stage tenders · 67 at stage one430—
5 · Home -to-Assess Services (West Essex)35final-stage tenders · 55 at stage one340—

Contracting authority & participating public bodies

Essex County Council

Contracting authorityPublic authority - sub-central government GB-PPON: PWVM-4844-NRQH County Hall, Market Road, Chelmsford, East of England, CM1 1QHContact name, email, phone

Bidders & participating suppliers

4 commercial parties on the notice
  • CARE QUALITY SERVICES LIMITEDAwarded supplierGB-COH: 11696513GB-PPON: PTDB-2136-RTGM Crown House Stephenson Road, Colchester, East of England, CO4 9QRContact email
  • DE VERE CARE PARTNERSHIP LTDAwarded supplierGB-COH: 11441475GB-PPON: PVQL-6545-QGHP 8 A, Bourne Court, Woodford Green, London, IG8 8HDContact email
  • HALES GROUP LIMITEDAwarded supplierGB-COH: 03756814GB-PPON: PYDT-3863-XXJM Unit 10, Flag Business Exchange, Peterborough, East of England, PE1 5TXContact email
  • PASSION TREE CARE SERVICES LTDAwarded supplierGB-COH: 10539985GB-PPON: PCLW-2778-DTCJ Unit 3 Carlton Farm Beehive Lane, Chelmsford, East of England, CM2 8RLContact email

Official documents & specifications (14)

Official links; attachments are not copied

Tender pack and attachments

  • Technical specifications tenderTechnical specificationsAll documentation to be issued via: https://procontract.due-north.com/Login, including bidder guidance, service specification, terms and conditions, etc.
  • Bidding documents and specifications tenderBidding documents and specificationsAll documentation to be issued via: https://procontract.due-north.com/Login, including bidder guidance, service specification, terms and conditions, etc.

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
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