Find a TenderClosed
Published 5 Feb 2025, 14:05 GMT

Official UK procurement notice

Holy Cross Catholic Multi Academy Company - MFD Services Tender

Official notice

Authority: Holy Cross Catholic Multi Academy Company

ServicesRestricted procedure
Published estimate£757,295≈ £151k / year
Submissions closed 21 Mar 2025
Contract term 5 yrsends 31 Dec 2030 · starts 1 Jan 2026

What is being bought

Published requirement description

The MAC are seeking a Supplier that is committed to providing a comprehensive system of Multi-Functional and Reprographic Devices, that leverages cloud technology, to comply with the MAC’s Digital Strategy. The chosen Supplier will also be responsible for providing robust aftersales support to the MAC.

CPV: Office and computing machinery, equipment and supplies except furniture and software packages · Printing and related services · Printing services · Repair and maintenance services · Reprographic services

The lotProcurement structure

single lot · value published
Lot #1Holy Cross Catholic MAC was formed in September 2019, when 5 catholic primary and 2… 5 yrsPublished value£757,295

Holy Cross Catholic MAC was formed in September 2019, when 5 catholic primary and 2 catholic secondary Schools in Coventry joined together. The Holy Cross Catholic MAC has over 4,000 pupils and employs over 450 staff across their seven Schools – all of which are very popular and highly successful.

The MAC are seeking a Supplier that is committed to providing a comprehensive system of Multi-Functional and Reprographic Devices, that leverages cloud technology, to comply with the MAC’s Digital Strategy. The chosen Supplier will also be responsible for providing robust aftersales support to the MAC.

The contract will be for three years in duration, with the option to extend for a further one period of up to two years and with a commencement date of 01 January 2026.

TUPE regulations do not apply to this contract.

Contract period: 1 Jan 2026 – 31 Dec 2030 (5 yrs)
Delivery: West Midlands · Coventry
Second stage: 5–10 candidates invited to tenderVariant bids: allowed

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
5 Feb 2025, 14:05 GMT
Last source update
5 Feb 2025, 14:05 GMT
FTS notice number
2025/S 000-003826
Classification (CPV)
Office and computing machinery, equipment and supplies except furniture and software packagesPrinting and related servicesPrinting servicesRepair and maintenance servicesReprographic services
Delivery area
West Midlands (UKG33)
Official registry OCID
ocds-h6vhtk-04dbe2 Find a Tender

Publisher note: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid. For more information about this opportunity, please visit the Delta eSourcing portal at: https://invictus-inport.com/tenders/UK-UK-Coventry:-Reprographic-services./8BK288EBRP To respond to this opportunity, please click here: https://invictus-inport.com/respond/8BK288EBRP GO Reference: GO-202525-PRO-29315068

How it was run

Official notice
Submission deadline
21 Mar 2025, 12:00 GMT
Submission channel
{"written"}
Accepted languages
en

Timeline

5 Feb 2025 → 1 Jan 2026 · 3 dates
  1. Notice published
    5 Feb 2025, 14:05 GMT
  2. Submission deadline
    21 Mar 2025, 12:00 GMT
  3. Contract starts295 days ago
    1 Jan 2026

Contracting authority & participating public bodies

Holy Cross Catholic Multi Academy Company

Contracting authorityBody governed by public lawEducation c/o St Augustine Catholic Primary School, Heathcote Street, Radford, Coventry, West Midlands, CV6 3BLContact email, phone Published organisation website ↗

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

  • Technical selection criteriatenderTechnical selection criteria
  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria
  • Economic and financial selection criteriatenderEconomic and financial selection criteria