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Published 12 Dec 2025, 14:05 GMT

Official UK procurement notice

Holland Park Winter Events

Official notice

Authority: Royal Borough of Kensington and Chelsea (Local council)

ServicesBelow threshold - open competitionBelow thresholdConcessionSME suitable
Sectors: Business Services & Consultancy (79) Delivery: London (UKI33)
Concession value (operator's revenue)£4,250,000operator revenue, not the authority's budget
Submissions closed 23 Jan 2026awarded 24 Mar 2026
Awarded to SWG Events Limited
Contract term 10 moends 31 Dec 2026 · up to 31 Dec 2031 with extensions · starts 28 Feb 2026

What is being bought

Published requirement description

The Royal Borough of Kensington and Chelsea is seeking a contractor to deliver Winter Events in Holland Park. The contract covers planning, management, and operation of a seasonal event running for up to 30 days between November and January. The event will take place within a defined footprint of the park and must include a detailed Event Management Plan covering site layout, infrastructure, ticketing, marketing, and ecological considerations. The successful contractor will provide temporary facilities, staffing and security, sustainable power and water supply, and ensure minimal disruption to normal park use.

CPV: Event services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 10 moSMEPublished value£4,250,000
Contract period: 28 Feb 2026 – 31 Dec 2026 (10 mo) · up to 31 Dec 2031 with extensionsValue: £4,250,000 exc. VAT · £4,250,000 inc. VAT
Eligibility: SME eligible
Extensions: This is a 5 year contract structured, with an initial 1 year term and 2 extension options of 2 years (1+2+2).
79952000 Event services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Quality Criteria: 60%
  • Price Criteria: 40%
Published award criteria (2)
  • Quality Criteria
  • Price Criteria
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Concession
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
12 Dec 2025, 14:05 GMT
Last source update
26 Mar 2026, 11:06 GMT
Authority reference
Delta eSourcing Reference - 1000662971
FTS notice number
2025/S 000-082516
Latest notice
Contract award notice (UK6)
Classification (CPV)
Event services
Delivery area
London (UKI33)
Official registry OCID
ocds-h6vhtk-05f4e9 Find a Tender

How it was run

Official notice
Run through: Delta eSourcing · Who buys & how to bid on Delta
Public notice page · account needed to bidElectronic submission allowed
Access & registration note: Free Select account; no DUNS asked at signup
Submission deadline
23 Jan 2026, 12:00 GMT
Clarification deadline
12 Jan 2026, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Tenders are to be submitted via the Delta eSourcing Portal.

www.delta-esourcing.com ↗

Timeline

12 Dec 2025 → 26 Mar 2026 · 5 dates
  1. Tender notice published319 days ago
    12 Dec 2025, 14:05 GMT
  2. Clarification questions by288 days ago
    12 Jan 2026, 12:00 GMT
  3. Submission deadline277 days ago
    23 Jan 2026, 12:00 GMT
  4. Contract starts242 days ago
    28 Feb 2026
  5. Latest notice published215 days ago
    26 Mar 2026, 11:06 GMT

Notice history

4 events · 2 releases on Find a Tender · since 12 Dec 2025
  1. Tender notice published
    12 Dec 2025, 14:05 GMT
    UK4
  2. Contract award notice published
    26 Mar 2026, 11:06 GMT
    UK6
  3. Status changed to complete
    26 Mar 2026, 11:06 GMT
  4. Contract signature expected
    10 Apr 2026, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value (inc. VAT) £4,250,0001 award inc. VAT; no net value published
Bids received 11 from SMEs
Awarded toValueDateStatus
SWG Events LimitedSME13 Apr 2026 – 31 Dec 2026 · up to 31 Dec 2031Extensions: This is a 5 year contract structured, with an initial 1 year term and 2 extension options of 2 years (1+2+2).£4,250,000 inc. VAT24 Mar 2026Awarded

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1final-stage tenders10—

Contracting authority & participating public bodies

Royal Borough of Kensington and Chelsea

Contracting authorityPublic authority - sub-central government GB-PPON: PPRX-1592-MXGN The Town Hall, Hornton Street, London, London, W8 7NXContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • SWG Events LimitedAwarded supplier Vine House, Northwick Road, Pilning, Bristol, South West, BS35 4HAContact name, email, phone

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender