Official UK procurement notice
Holiday Activity and Food Programme Management
Authority: Birmingham City Council (Local council)
What is being bought
Published requirement descriptionBirmingham City Council (the "Council") is seeking to appoint an organisation to deliver the Holiday Activity and Food Programme.
This holiday provision is for school aged children from reception to year 11 (inclusive) who receive benefits-related free school meals.
For 2026 to 2027, the HAF programme will remain in line with the existing FSM threshold, for the whole of the delivery year (April 2026 – March 2027).
From September 2026, when the new FSM expansion takes place, HAF will not be expanded to children from households in receipt of Universal Credit for this delivery period.
The contract is estimated to commence on 01 October 2026 and will be in place for a period of 2 years and 6 months (end March 2029) with the option to extend for a further 1 year subject to satisfactory performance and funding availability.
CPV: Children's holiday-camp services · Management-related services · Project-management services other than for construction work · School meals · Welfare services for children and young people
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Quality
- Social Value: Social Value has been allocated a total weighting of 20%, which will be apportioned on the following basis: Qualitative share of the score (Social Value method statement questions):10% Quantitative share of the score (BBC4SR Action Plan): 10%
- Price
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 12 Feb 2026, 11:23 GMT
- Last source update
- 5 Aug 2026, 13:09 BST
- Award evaluation window
- Submission end – 20 Jul 2026
- Authority reference
P0912_2026- FTS notice number
2026/S 000-041043- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-064ec8Find a Tender
How it was run
Official notice- Submission deadline
- 4 Jun 2026, 12:00 BST
- Clarification deadline
- 26 May 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
This procurement is being issued using the Council's e-tendering system 'In-tend' and organisations must ensure that they are registered users. The procurement process will be managed using this system and therefore all bids must be submitted by Tenderers via the 'in-tend' system. in-tendhost.co.uk/birminghamcc ↗ Registration and use of in-tend is free. All correspondence for this procurement process must be via the in-tend correspondence function and you should not contact any individual directly either by email or by telephone. If you are already a registered user, you do not have to re-register. If you are unable to register with in-tend or are experiencing difficulties, please email the [email protected]. Tender deadline submission is noon on 4th June 2026.
Timeline
12 Feb 2026 → 1 Oct 2026 · 11 dates- Planning notice published250 days ago12 Feb 2026, 11:23 GMT
- Market engagement233 days ago1 Mar 2026, 23:59 GMT
Information relating to the soft market testing is being issued via the Council’s e-tendering system, In-tend, with a link to an MS Form questionnaire. Interested organisations are requested to complete and submit the questionnaire using the link provided.
Please click on the link to complete the questionnaire on MS Forms forms.office.com/pages/responsepage.aspx ↗
The ‘In-tend’ system is secure and free to use for organisations. If you have any questions on how to use this website, please contact the CPS Help Desk email [email protected]
This exercise is purely exploratory and designed to help the Council assess the viability and scope of any future procurement. Participation is entirely voluntary and will not affect your eligibility to take part in any subsequent procurement activity
Closing date for submission of response: 12:00hrs (NOON) 1 March 2026
- Next notice expected202 days ago1 Apr 2026, 23:59 BST
- Tender notice published168 days ago5 May 2026, 13:59 BST
- Clarification questions by148 days ago26 May 2026, 12:00 BST
- Submission deadline139 days ago4 Jun 2026, 12:00 BST
- Award decision expected by92 days ago20 Jul 2026, 23:59 BST
- Assessment summaries sent79 days ago3 Aug 2026, 00:00 BST
- Latest notice published76 days ago5 Aug 2026, 13:09 BST
- Standstill ends67 days ago14 Aug 2026, 23:59 BST
- Contract starts20 days ago1 Oct 2026, 00:00 BST
Notice history
10 events · 4 releases on Find a Tender · since 12 Feb 2026- Preliminary market engagement notice published12 Feb 2026, 11:23 GMTUK2
- Preliminary market engagement notice published12 Feb 2026, 11:28 GMTUK2
- Tender notice published5 May 2026, 13:59 BSTUK4
- Published value updated to £3,286,0005 May 2026, 13:59 BSTwas £0
- Status changed to active5 May 2026, 13:59 BST
- Procurement method changed5 May 2026, 13:59 BST
- Deadline published: 4 Jun 2026, 12:00 BST5 May 2026, 13:59 BST
- Contract award notice published5 Aug 2026, 13:09 BSTUK6
- Status changed to complete5 Aug 2026, 13:09 BST
- Contract signature expected14 Sept 2026, 23:59 BSTscheduled
Routine re-releases (4)
- 2026-02: 1 release · 12 Feb 2026
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Street Games UK Limited1 Oct 2026 – 31 Mar 2029 · up to 31 Mar 2030Extensions: Subject to satisfactory performance and funding availability. | £3,286,000 | 3 Aug 2026standstill to 14 Aug 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders | 1 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Street Games UK LimitedAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender