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AwardedFind a Tender · award

Holiday Activity and Food Programme Management

Buyer: Birmingham City Council →

View official notice ↗Official source

BuyerBirmingham City Council
StatusAwarded
Deadline4 Jun 2026
Value£3,286,000
Published5 Aug 2026

What is being bought

Birmingham City Council (the "Council") is seeking to appoint an organisation to deliver the Holiday Activity and Food Programme. This holiday provision is for school aged children from reception to year 11 (inclusive) who receive benefits-related free school meals. For 2026 to 2027, the HAF programme will remain in line with the existing FSM threshold, for the whole of the delivery year (April 2026 – March 2027). From September 2026, when the new FSM expansion takes place, HAF will not be expanded to children from households in receipt of Universal Credit for this delivery period. The contract is estimated to commence on 01 October 2026 and will be in place for a period of 2 years and 6 months (end March 2029) with the option to extend for a further 1 year subject to satisfactory performance and funding availability.

Lot details

Lot 1

No lot description published.

Statuscomplete

Comparable-procurement analytics

No usable CPV category has been published, so a comparable market set cannot yet be built.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byNot published
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

Documents & submission route

No documents are published in the current source record.

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-064ec8
Latest release ID074184-2026
Latest release timestampWed Aug 05 2026 12:09:12 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLhttps://www.find-tender.service.gov.uk/Notice/041043-2026
Tender statuscomplete
Procurement methodopen
Procurement method detailsOpen procedure
Main procurement categoryNot published
Above thresholdNot published
Legal basis2023/54
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source1
Tender items in source0
Tender documents in source0
Awards in latest release1
Contracts in latest release0
Parties in latest release2

Notice history

DateEventReference
5 Aug 2026award, contract074184-2026
5 May 2026tender041043-2026
12 Feb 2026planningUpdate012780-2026
12 Feb 2026planning012779-2026

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
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Complete JSON history (4 releases)
5 Aug 2026 · 074184-2026 · award, contract
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5 May 2026 · 041043-2026 · tender
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12 Feb 2026 · 012780-2026 · planningUpdate
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            "id": "15894210",
            "scheme": "CPV",
            "description": "School meals"
          }
        ]
      }
    ],
    "title": "Birmingham Holiday Activities and Food Programme 2026-2029",
    "value": {
      "amount": 0,
      "currency": "GBP",
      "amountGross": 0
    },
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "Birmingham City Council is conducting soft market testing to gain a better understanding of the provider landscape and gather insight into the market for a potential procurement of a programme management function for the Holiday Activity and Food (HAF) programme. The purpose of this exercise is to explore market experience, capability, approaches, and capacity to help shape our commissioning intentions.\nThe HAF programme provides a wide range of holiday activities and food for children and young people eligible for free school meals, as well as those who meet other qualifying criteria. We are inviting interested organisations to review this briefing and complete the accompanying questionnaire to support our understanding of how the market could contribute to the effective delivery of this programme management function.\nThe Contract will be for 2.5 years, commencing October 2026 and ending 31st March 2029, with a potential option to extend for 1 year.",
    "communication": {
      "futureNoticeDate": "2026-04-01T23:59:59+01:00"
    },
    "mainProcurementCategory": "services"
  },
  "parties": [
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      "id": "GB-PPON-PCJJ-4826-QMLZ",
      "name": "Birmingham City Council",
      "roles": [
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      "address": {
        "region": "UKG31",
        "country": "GB",
        "locality": "Birmingham",
        "postalCode": "B1 1BB",
        "countryName": "United Kingdom",
        "streetAddress": "Council House, 1 Victoria Square"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PCJJ-4826-QMLZ",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Commercial and Procurement Services",
        "email": "etendering@birmingham.gov.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "012780-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/012780-2026",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2026-02-12T11:28:52Z"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2026-03-01T23:59:59+00:00",
        "description": "Information relating to the soft market testing is being issued via the Council’s e-tendering system, In-tend, with a link to an MS Form questionnaire. Interested organisations are requested to complete and submit the questionnaire using the link provided. \nPlease click on the link to complete the questionnaire on MS Forms https://forms.office.com/pages/responsepage.aspx?id=Z86aaeTSzUuzA9K74rm78c7xM9WhwgRHmLmGJ-9yP5dUMTYzOEc2SDQ4S0ZZUklSTlAwTk9aRjg0RC4u&route=shorturl \nThe ‘In-tend’ system is secure and free to use for organisations. If you have any questions on how to use this website, please contact the CPS Help Desk email cps@birmingham.gov.uk  \nThis exercise is purely exploratory and designed to help the Council assess the viability and scope of any future procurement. Participation is entirely voluntary and will not affect your eligibility to take part in any subsequent procurement activity\nClosing date for submission of response:  12:00hrs (NOON) 1 March 2026"
      }
    ]
  },
  "initiationType": "tender"
}
12 Feb 2026 · 012779-2026 · planning
{
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  "tag": [
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  ],
  "date": "2026-02-12T11:23:33Z",
  "ocid": "ocds-h6vhtk-064ec8",
  "buyer": {
    "id": "GB-PPON-PCJJ-4826-QMLZ",
    "name": "Birmingham City Council"
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  "tender": {
    "id": "P0912_2026",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "contractPeriod": {
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          "startDate": "2026-10-01T00:00:00+01:00"
        }
      }
    ],
    "items": [
      {
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        "additionalClassifications": [
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            "description": "Welfare services for children and young people"
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            "id": "55243000",
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            "description": "Children's holiday-camp services"
          },
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    "title": "Birmingham Holiday Activities and Food Programme 2026-2029",
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    },
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    "description": "Birmingham City Council is conducting soft market testing to gain a better understanding of the provider landscape and gather insight into the market for a potential procurement of a programme management function for the Holiday Activity and Food (HAF) programme. The purpose of this exercise is to explore market experience, capability, approaches, and capacity to help shape our commissioning intentions.\nThe HAF programme provides a wide range of holiday activities and food for children and young people eligible for free school meals, as well as those who meet other qualifying criteria. We are inviting interested organisations to review this briefing and complete the accompanying questionnaire to support our understanding of how the market could contribute to the effective delivery of this programme management function.\nThe Contract will be for 2.5 years, commencing October 2026 and ending 31st March 2029, with a potential option to extend for 1 year.",
    "communication": {
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        "scheme": "GB-PPON"
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        "name": "Commercial and Procurement Services",
        "email": "etendering@birmingham.gov.uk"
      }
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  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "012779-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/012779-2026",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2026-02-12T11:23:33Z"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2026-03-01T23:59:59+00:00",
        "description": "Information relating to the soft market testing is being issued via the Council’s e-tendering system, In-tend, with a link to an MS Form questionnaire. Interested organisations are requested to complete and submit the questionnaire using the link provided. \nPlease click on the link to complete the questionnaire on MS Forms Holiday Activities & Food (HAF) Programme – Soft Market Testing Questionnaire – Fill in form\nThe ‘In-tend’ system is secure and free to use for organisations. If you have any questions on how to use this website, please contact the CPS Help Desk email cps@birmingham.gov.uk  \nThis exercise is purely exploratory and designed to help the Council assess the viability and scope of any future procurement. Participation is entirely voluntary and will not affect your eligibility to take part in any subsequent procurement activity\nClosing date for submission of response:  12:00hrs (NOON) 1 March 2026"
      }
    ]
  },
  "initiationType": "tender"
}