Find a TenderAwarded

Published 6 May 2022, 10:15 BST

Official UK procurement notice

Holiday Activity and Food (HAF) Programme

Official notice

Authority: Southend-on-Sea City Council (Local council)

Framework agreementServicesOpen procedure

Sectors: Health & Social Care (85) Delivery: East of England (UKH31)

Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue

Submissions closed 8 Jun 2022awarded 24 Oct 2023

Framework period 2 yrs 6 moends 31 Dec 2024 · starts 5 Jul 2022

What is being bought

Published requirement description

Please note this is an award notice for Round 5.

Southend-on-Sea City Council is seeking to commence an Approved Provider List (APL) for

the provision of Holiday Activity and Food Programme Services in Southend-on-Sea.

The Healthy Activities and Food programme (HAF) has been funded by the Department for

Education to deliver activities and food to vulnerable children during school holiday periods.

The provision must be used to provide access to holiday activity programmes as follows:

At least 4 hours for 4 days a week for 4 weeks the Summer, and
a week in Easter and
a week at Christmas
Inclusive and accessible provision - Provision offered to all FSM children of statutory school

age in the LA

The minimum standards for the delivery of high-quality provision include healthy food

(meeting the school food standards) enriching activities, physical activities, nutritional

Page 4 to 7

education, and robust policies and procedures. Government wants children attending clubs

to:

Eat more healthily
Be more active
Take part in engaging and enriching activities
Be safe and not isolated
Have greater knowledge of health and nutrition
Be more engaged with school and other services
Have greater knowledge and awareness of holiday club provision

CPV: Health and social work services

How this framework works

From the published notice

Bids received: 19 bids received · 23 suppliers appointed
Framework period: 2 yrs 6 mo from 5 Jul 2022

The lotProcurement structure

single lot · no lot value published

Lot #1Awarded 2 yrs 6 mo

Contract period: 5 Jul 2022 – 31 Dec 2024 (2 yrs 6 mo)

Delivery: East of England

Variant bids: not allowed

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 100%

Published sub-criteria (1)

Technical: 100%

Published award criteria (2)

Technical: 100
Commercial: 0

What this means for your bid

“Holiday Activity and Food (HAF) Programme” is a framework: the contest is a place on its panel, not a single contract.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: No (one-off requirement)
First published: 6 May 2022, 10:15 BST
Last source update: 4 Jan 2024, 16:23 GMT
Award evaluation window: 8 Jun 2022 – …
Authority reference: DN610396
FTS notice number: 2024/S 000-000268
Classification (CPV): Health and social work services
Delivery area: East of England (UKH31)
Official registry OCID: ocds-h6vhtk-0334ad Find a Tender

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredLanguage: EN

Access & registration note: Free · short registration with manual review; public opportunity list

Appointment period ends: 8 Jun 2022, 12:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bids opened: 8 Jun 2022, 12:05 BST

Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com ↗

Timeline

8 Jun 2022 → 4 Jan 2024 · 4 dates

Admission / appointment period endsperiod end, not a bid countdown
8 Jun 2022, 12:00 BST
Bids opened
8 Jun 2022, 12:05 BST
Contract starts
5 Jul 2022, 00:00 BST
Notice published
4 Jan 2024, 16:23 GMT

Notice history

1 event · 6 releases on Find a Tender

Status changed to complete
9 Aug 2023, 13:55 BST

Routine re-releases (6)

2023-08: 2 releases · 9 Aug 2023, 11 Aug 2023
2022-05: 1 release · 6 May 2022

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 23admitted to the panel · see the list ↓

Bids received 19

Contracts signed 20latest 24 Oct 2023

23 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

Contract 000268-2024-1
Signed
24 Oct 2023
Value
—
Period
… – 31 Dec 2024
Status
active
Contract 000268-2024-2
Signed
24 Oct 2023
Value
—
Period
… – 31 Dec 2024
Status
active
Contract 023546-2023-1
Signed
30 May 2023
Value
—
Period
… – 31 Dec 2024
Status
active
Contract 023542-2023-1
Signed
24 Feb 2023
Value
—
Period
… – 31 Dec 2024
Status
active
Contract 023542-2023-2
Signed
24 Feb 2023
Value
—
Period
… – 31 Dec 2024
Status
active
Contract 023542-2023-3
Signed
24 Feb 2023
Value
—
Period
… – 31 Dec 2024
Status
active
Contract 023542-2023-4
Signed
24 Feb 2023
Value
—
Period
… – 31 Dec 2024
Status
active
Contract 023542-2023-5
Signed
24 Feb 2023
Value
—
Period
… – 31 Dec 2024
Status
active
Contract 023542-2023-6
Signed
24 Feb 2023
Value
—
Period
… – 31 Dec 2024
Status
active
Contract 023536-2023-1
Signed
2 Nov 2022
Value
—
Period
… – 31 Dec 2024
Status
active
Contract 023536-2023-2
Signed
2 Nov 2022
Value
—
Period
… – 31 Dec 2024
Status
active
Contract 023239-2023-1
Signed
17 Jun 2022
Value
—
Period
… – 31 Dec 2024
Status
active
Contract 023239-2023-10
Signed
17 Jun 2022
Value
—
Period
… – 31 Dec 2024
Status
active
Contract 023239-2023-11
Signed
17 Jun 2022
Value
—
Period
… – 31 Dec 2024
Status
active
Contract 023239-2023-12
Signed
17 Jun 2022
Value
—
Period
… – 31 Dec 2024
Status
active
Contract 023239-2023-2
Signed
17 Jun 2022
Value
—
Period
… – 31 Dec 2024
Status
active
Contract 023239-2023-3
Signed
17 Jun 2022
Value
—
Period
… – 31 Dec 2024
Status
active
Contract 023239-2023-4
Signed
17 Jun 2022
Value
—
Period
… – 31 Dec 2024
Status
active
Contract 023239-2023-5
Signed
17 Jun 2022
Value
—
Period
… – 31 Dec 2024
Status
active
Contract 023239-2023-6
Signed
17 Jun 2022
Value
—
Period
… – 31 Dec 2024
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
Please note this is an award notice for Round 5	19bids · 8 electronic	—	—	£1 – £2,000,000
Whole notice	—	—	—	£1 – £2,000,000

Contracting authority & participating public bodies

Southend-on-Sea City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Civic Centre, Victoria Avenue, Southend-on-Sea, East of England, SS2 6YLContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

Royal Courts of JusticeReview body London

Framework contractors & participating bidders

23 commercial parties on the notice

ATF SouthendFramework contractor The Hub 324-326, Chartwell Square, Victoria Plaza,, Southend-on-Sea, East of England, SS2 5SP
Active AcademyFramework contractor Flat 14, 47 Victoria Avenue, Southend-on-Sea, East of England, SS2 6DQ
Camp Beaumont Day Care LtdFramework contractor 1 Jubilee Street, Brighton, East of England, BN1 1GE
ComputerXplorers Essex SouthFramework contractor 93 Pond Chase, Hockley, East of England, SS5 4FS
Football Fun Factory (Community 025) LtdFramework contractor 2 Snowdrop Way, Red Lodge, Ipswich, East of England, IP28 8WQ
Friars Centre PlaygroupFramework contractor 8 Centurion Close, Shoeburyness, East of England, SS3 9UT
Garon Park Bar LimitedFramework contractor 1st Floor Clifftown Road,, Southend-on-Sea, East of England, SS2 1AB
Get the Kids outFramework contractor 22 Chiltern, Coleman street, Southend-on-Sea, East of England, SS2 5AE
Intrepid VenturesFramework contractor 61 Scarborough Drive, Leigh-on-Sea, East of England, SS9 3ED
Kick Off Physical Activity LtdFramework contractor 16 Brick Road,, Great Wakering, East of England, SS3 0FQ

Show 13 more suppliers

Kids Kingdom DaycareFramework contractor Garon Park, Eastern Avenue, Southend-on-Sea, East of England, SS2 4FA
Kidz Camp Essex LtdFramework contractor 1208/1210 London Road, Leigh-on-Sea, East of England, SS9 3EA
Lancaster SchoolFramework contractor Prittlewell Chase,, Westcliff-on-Sea, East of England, SS0 0RT
Little MusketeersFramework contractor 15 Maderia Avenue,, Leigh-on-Sea, East of England, SS9 3EA
Little Treasures NurseryFramework contractor 148 Electric Avenue, Westcliff-on Sea, East of England, SS0 9NJ
Mega Camps SouthendFramework contractor 63 Cornwall Road, Brentwood, East of England, CM15 9LU
SECATFramework contractor Caulfield Road, Shoeburyness, East of England, SS3 9LL
SSS Essex Ltd T/A Super Star Sport EssexFramework contractor Unit 9, Brodie Business Centre, 33 Nobel Squar, Basildon, East of England, SS13 1LT
Southend Association of Voluntary Services (SAVS)Framework contractor 29-31 Alexandra Street, Southend-on-Sea, East of England, SS1 1BW
Southend United Community & Educational TrustFramework contractor Roots Hall Football Ground, Victoria Avenue, Southend-on-Sea, East of England, SS2 6NQ
Southend YMCAFramework contractor 85 Ambleside Drive, Southend-on-Sea, East of England, SS1 2FY
The Future of Sport CICFramework contractor 34 Dovervelt Road, Canvey Island, East of England, SS8 8DY
Witsend ChildcareFramework contractor 58 Napier Avenue, Southend-on-Sea, East of England, SS1 1LZ

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.