Find a TenderAwardedContract details notice

Published 20 Nov 2025, 12:55 GMT

Official UK procurement notice

Holiday Activities and Food Service (HAF)

Official notice

Authority: Liverpool City Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdLight touch regimeSME suitableVCSE suitable

Sectors: Education & Training (80) Delivery: North West (UKD72)

Published estimate£490,000≈ £490k / year · £588,000 inc. VAT0.1% below published estimate

Submissions closed 18 Dec 2025awarded 11 Feb 2026

Awarded to Merseyside Play Action Council

Contract term 1 yrends 31 May 2027 · up to 31 May 2029 with extensions · starts 1 Jun 2026

What is being bought

Published requirement description

Liverpool City Council has commissioned a Provider to deliver the HAF Programme, funded by the Department for Education, to support children and young people (Reception to Year 11) eligible for benefits-related free school meals. The programme provides healthy meals, enriching activities, and free holiday childcare during Easter, Summer, and Christmas school holidays.

CPV: Education and training services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 1 yrSMEVCSEPublished value£490,000

Contract period: 1 Jun 2026 – 31 May 2027 (1 yr) · up to 31 May 2029 with extensionsValue: £490,000 exc. VAT · £588,000 inc. VAT

Delivery: North WestEligibility: SME eligibleVCSE eligible

Extensions: Two further 12 month extension options (subject to funding)

80000000 Education and training services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lot awarding rule: Social Value 10% Quality 70% Price 20%

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Below threshold
Regulatory regime: Light touch regime
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 20 Nov 2025, 12:55 GMT
Last source update: 3 Mar 2026, 13:51 GMT
Authority reference: DN793652
FTS notice number: 2025/S 000-075643
Latest notice: Contract details notice (UK7)
Classification (CPV): Education and training services
Delivery area: North West (UKD72)
Official registry OCID: ocds-h6vhtk-05e56e Find a Tender

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredElectronic submission allowed

Access & registration note: Free · short registration with manual review; public opportunity list

Submission deadline: 18 Dec 2025, 16:00 GMT
Clarification deadline: 5 Dec 2025, 12:00 GMT
Submission channel: Official e-sourcing portal
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

Tender submissions via procontract.due-north.com/register ↗

Timeline

20 Nov 2025 → 1 Jun 2026 · 5 dates

Tender notice published334 days ago
20 Nov 2025, 12:55 GMT
Clarification questions by319 days ago
5 Dec 2025, 12:00 GMT
Submission deadline306 days ago
18 Dec 2025, 16:00 GMT
Latest notice published231 days ago
3 Mar 2026, 13:51 GMT
Contract starts141 days ago
1 Jun 2026, 00:00 BST

Notice history

5 events · 3 releases on Find a Tender · since 20 Nov 2025

Tender notice published
20 Nov 2025, 12:55 GMT
UK4
Contract award notice published
11 Feb 2026, 14:15 GMT
UK6
Status changed to complete
11 Feb 2026, 14:15 GMT
Contract signature expected
2 Mar 2026, 23:59 GMT
scheduled
Contract details notice published
3 Mar 2026, 13:51 GMT
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £489,7631 award exc. VAT

Bids received 43 from SMEs

Contracts signed 1latest 27 Feb 2026

Awarded to	Value	Date	Status
Merseyside Play Action CouncilVCSE1 Jun 2026 – 31 May 2027 · up to 31 May 2029Extensions: Two optional one‑year extensions, subject to funding, allowing the contract to run up to 31 May 2029.	£489,763	11 Feb 2026	Awarded

Contracts

Contract 1 · Merseyside Play Action CouncilVCSE
Signed
27 Feb 2026
Value
£489,763
Period
1 Jun 2026 – 31 May 2027 · up to 31 May 2029 with extensions
Status
active
Extensions
The contract provides for two additional extension options, which may be exercised at the Council's discretion, enabling extension of the contract term to a maximum end date of 31 May 2029.

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
4final-stage tenders	3	1	—

Contracting authority & participating public bodies

Liverpool City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PRVY-7813-WLPG Cunard Building, Liverpool, North West, L3 1DSContact email

Bidders & participating suppliers

1 commercial party on the notice

MERSEYSIDE PLAY ACTION COUNCILAwarded supplierGB-COH: 02925303GB-PPON: PYQY-5327-YPDW 1-27 Bridport Street, Liverpool, North West, L3 5QFContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender3 Mar 2026, 13:51 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender11 Feb 2026, 14:15 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender20 Nov 2025, 12:55 GMT