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Published 3 Jul 2023, 13:39 BST

Official UK procurement notice

Holiday Activities and Food Programme 2023-2025

Official notice

Authority: London Borough of Newham (Local council)

Framework agreement3 lotsServicesOpen procedure
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Submissions closed 7 Aug 2023
Lots 3see the lot list below
Notice summaryFrom the published notice

The Department of Education (DfE) has confirmed that all Local Authorities in England will receive funding to co-ordinate a local Holiday Activities and Food Programme (HAF) during Easter, summer and December school holidays of 2023-2025. The overall purpose of the grant is to enable the Council to coordinate and provide free holiday provision during the Easter, summer and Christmas school holidays for children that are eligible for benefits-related free school meals. Published lot titles: Universal provision for primary school aged children; Universal provision for secondary school aged children; Specialist provision for children with targeted or specialist special educational needs and / or disabilities (SEND)..

What is being bought3 lots · detail below

Published requirement description

The Department of Education (DfE) has confirmed that all Local Authorities in England will receive funding to co-ordinate a local Holiday Activities and Food Programme (HAF) during Easter, summer and December school holidays of 2023-2025.

The overall purpose of the grant is to enable the Council to coordinate and provide free holiday provision during the Easter, summer and Christmas school holidays for children that are eligible for benefits-related free school meals. HAF holiday provision includes healthy food, access to positive activities and nutritional advice and guidance.

School holidays can be a particularly difficult time for some families because of reduced income or increased costs relating to food and childcare. For some children this can lead to holiday hunger and a holiday experience gap, with children from these families more likely to experience 'unhealthy holidays' in terms of nutrition and physical health. These children are also less likely to access organised out-of-school activities and more likely to experience social isolation. All of these issues can have a lasting effect on children and young people's health and wellbeing, and lead to lower levels of educational attainment.

We want children who attend HAF holiday provision to:

  • eat healthily over the school holidays;
  • be active during the school holidays;
  • take part in engaging and enriching activities which support the development of resilience, character and wellbeing along with their wider educational attainment
  • be safe and not to be socially isolated;
  • have a greater knowledge of health and nutrition and
  • be more engaged with school and other local services.

We also want to ensure that the families who participate in the programme:

  • develop their understanding of nutrition and food budgeting
  • are signposted towards other information and support, for example, health, employment, and education.

Free holiday club places, funded through the HAF programme, are for school-aged children and young people from reception to year 11 (inclusive) who are eligible for benefits-related free school meals. Newham's HAF programme can only provide free holiday club places to eligible children and young people who live in Newham or attend a Newham school.

Please note, every primary school aged child attending a school in Newham has the opportunity to have a free school meal even if their parents/carers are not in receipt of one of the qualifying benefits for free school meals. Only those children who are eligible for benefits-related free school meals are entitled to attend a HAF provision, subject to the exception below.

A small number of free holiday club places - up to 15% overall - will be for children and young people who are not eligible for benefits-related free school meals but who are assessed by the local authority, schools, the provider or other professionals as being in need, at risk or vulnerable.

CPV: Health and social work services

Lots and requirements (3)Procurement structure

3 lots · no lot values published · same evaluation weights on every lot
Lot #1Universal provision for primary school aged childrenRenewal

This provision is for primary school aged children who are eligible for the service. These children will not have significant or complex special educational needs and / or disabilities, however, 12% of overall places must be available for children and young people who may need low-level SEND support.

Delivery: London
Extensions: Optional extension of 12 monthsVariant bids: not allowed
Lot #2Universal provision for secondary school aged childrenRenewal

This provision is for secondary school aged children and young people who are eligible for the service. These children will not have significant or complex special educational needs and / or disabilities, however, 12% of overall places must be available for children and young people who may need low- level SEND support.

A programme in this category must be designed so that it is appealing to participants and can achieve high levels of engagement. It should look very different to a programme aimed at the primary age range. Factors that should be considered are times of sessions, type of venue, food offer and types of activities.

Delivery: London
Extensions: Optional extension of 12 monthsVariant bids: not allowed
Lot #3Specialist provision for children with targeted or specialist special educational needs and / or disabilities (SEND).Renewal

This provision is for children and young people with targeted or specialist SEND needs. In school, these children will get support which is extra to, or different from, the support given to most children in their class. Those with significant or more complex needs may also need specialist support, which may come not just from the school but from health and care services too. Due to the high level of need and support required, universal HAF provision will be unsuitable for children and young people with targeted or specialist SEND needs. Lot 3 providers will be required to demonstrate that they have appropriately trained staff, staff to child ratios, knowledge and experience to work with children with severe, profound and multiple SEND needs.

Delivery: London
Extensions: Optional extension of 12 monthsVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 100%
Published award criteria (2)
  • Quality: 100
  • Price: 0
What this means for your bid
  • “Holiday Activities and Food Programme 2023-2025” is a framework: the contest is a place on its panel, not a single contract.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
3 Jul 2023, 13:39 BST
Last source update
3 Jul 2023, 13:39 BST
Award evaluation window
7 Aug 2023 – …
Authority reference
ITTN272
FTS notice number
2023/S 000-018839
Classification (CPV)
Health and social work services
Delivery area
London (UKI41)
Official registry OCID
ocds-h6vhtk-03de43 Find a Tender

How it was run

Official notice
Run through: portal not identified
Language: EN
Appointment period ends
7 Aug 2023, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
7 Aug 2023, 12:01 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

3 Jul 2023 → 7 Aug 2023 · 3 dates
  1. Notice published
    3 Jul 2023, 13:39 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    7 Aug 2023, 12:00 BST
  3. Bids opened
    7 Aug 2023, 12:01 BST

Contracting authority & participating public bodies

LONDON BOROUGH OF NEWHAM

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Building 1000,Dockside Road, LONDON, London, E162QUContact email Published organisation website ↗

Dispute resolution & review bodies

  • n/aReview body n/a

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.