Find a TenderAwardedContract details notice
Published 22 Oct 2025, 13:56 BST

Official UK procurement notice

HMPPS Prisoner's Family Helpline 2026 - 2029

Official notice

Authority: Ministry of Justice (Central government)

ServicesOpen procedureAbove thresholdUtilitiesSME suitableVCSE suitable
Published estimate£495,000≈ £165k / year · £594,000 inc. VAT33.2% above published estimate
Submissions closed 20 Nov 2025awarded 16 Jan 2026
Awarded to Prison Advice & Care Trust (pact)
Contract term 3 yrsends 31 Jan 2029 · up to 31 Jan 2030 with extensions · starts 2 Feb 2026

What is being bought

Published requirement description

The Prisoner’s Family Helpline provides advice and information on all aspects of the Criminal Justice System from what happens on arrest, visiting a prison, to preparing for release. In addition to practical support, the helpline is there to offer emotional support and often advocate on behalf of the prisoner’s families and significant others.

Between January and March 2024 in England and Wales, 17,600 people were committed to custody and many more to non-custodial sentences in the community. In custody, many may leave children, partners, parents, other family members and significant others to manage alone. Families and significant others of offenders may find themselves marginalised by their communities with no official support agency catering for their needs. Many families do not access any available support services for a variety of reasons, such as the stigma of imprisonment or pride, and therefore they find themselves struggling to cope.

Forty-four percent of adults who leave prison are reconvicted within one year of release and around half of those convicted are sentenced to serve six months or less. Research has shown that prisoners who receive visits during their time in custody are around 39% less likely to re-offend than those who do not receive any. It is further estimated that around 43% of prisoners lose contact with their families during this time. HMPPS recognises the significant role that families can play in supporting an offender and wish to improve these outcomes by supporting families and significant others where possible. The helpline is one of these ways.

Importantly, 26% of prisoners are from ethnically diverse communities. Representation from those communities and an understanding of their various cultural needs must be met.

Scope of contract

The Prisoner’s Family Helpline will provide, but not be limited to:

  • Practical information and guidance on all aspects of the Criminal Justice System, including arrest, detention, and trial at court.
  • How to organise and cope with a prison visit.
  • Information on how a prison works.
  • Information on benefits and financial help, etc.
  • Emotional support.
  • How to cope with stress.
  • How to cope with disruption to life.
  • Help with parenting and relationship issues.
  • How to cope with imprisonment.
  • Good quality information to interested parties, including professionals such as teachers, social workers, healthcare workers etc. engaging with working with families and significant others of prisoners.
  • Refer, as appropriate, to services that meet the cultural needs of callers, such as Gypsy Roma Traveller communities.

CPV: Prison services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEVCSEPublished value£495,000
Contract period: 2 Feb 2026 – 31 Jan 2029 (3 yrs) · up to 31 Jan 2030 with extensionsValue: £495,000 exc. VAT · £594,000 inc. VAT
Delivery: UKEligibility: SME eligibleVCSE eligible
Extensions: The Buyer may extend the Contract for a period of up to 12 months by giving not less than 3 months in writing to the Supplier prior to the Expiry Date. The Conditions of the Contract shall apply throughout any such extended period.
Pre-qualification & selection criteria (PQQ)1
  • Economic & financial standing

    Please refer to the tender documents on ITT _9889

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Performance Track Record & Partnership Working: Provide evidence of your organisation’s expertise in supporting families affected by the Criminal Justice System and your ability to collaborate effectively with key stakeholders.
  • Service Delivery & Family Support: Describe how your organisation will deliver a comprehensive service that supports families and significant others both during custody and in the community.
  • Innovation & Digital Solutions: Explain how your organisation will incorporate innovative methods, including digital platforms, to enhance accessibility, engagement, and support for families.
  • Monitoring, Evaluation & Continuous Improvement: Outline your approach to monitoring service performance, gathering user feedback, and using data to drive improvements.
Conditions of participation1
  • Economic & financial standing

    Please refer to the tender documents on ITT _9889

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Utilities
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
22 Oct 2025, 13:56 BST
Last source update
27 Feb 2026, 10:50 GMT
Award evaluation window
Submission end – 15 Dec 2025
Authority reference
ITT_9889
FTS notice number
2025/S 000-067492
Latest notice
Contract details notice (UK7)
Classification (CPV)
Prison services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-05d1a1 Find a Tender

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
20 Nov 2025, 12:00 GMT
Clarification deadline
4 Nov 2025, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

22 Oct 2025 → 27 Feb 2026 · 8 dates
  1. Tender notice published369 days ago
    22 Oct 2025, 13:56 BST
  2. Clarification questions by356 days ago
    4 Nov 2025, 12:00 GMT
  3. Submission deadline340 days ago
    20 Nov 2025, 12:00 GMT
  4. Award decision expected by315 days ago
    15 Dec 2025, 23:59 GMT
  5. Assessment summaries sent284 days ago
    16 Jan 2026
  6. Standstill ends271 days ago
    28 Jan 2026, 23:59 GMT
  7. Contract starts267 days ago
    2 Feb 2026
  8. Latest notice published241 days ago
    27 Feb 2026, 10:50 GMT

Notice history

6 events · 4 releases on Find a Tender · since 22 Oct 2025
  1. Tender notice published
    22 Oct 2025, 13:56 BST
    UK4
  2. Contract award notice published
    19 Jan 2026, 10:01 GMT
    UK6
  3. Status changed to complete
    19 Jan 2026, 10:01 GMT
  4. Contract signature expected
    2 Feb 2026, 23:59 GMT
    scheduled
  5. Contract details notice published
    26 Feb 2026, 09:55 GMT
    UK7
  6. Contract details notice published
    27 Feb 2026, 10:50 GMT
    UK7
Routine re-releases (4)
  • 2025-10: 1 release · 22 Oct 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £659,4281 award exc. VAT
Bids received 22 from SMEs
Contracts signed 1latest 26 Feb 2026
Awarded toValueDateStatus
Prison Advice & Care Trust (pact)VCSEContract Award Notice - HMPPS Prisoner's Family Helpline 2026 - 20291 Apr 2026 – 31 Mar 2029 · up to 30 Mar 2030Extensions: 12 month extension option available£659,42816 Jan 2026Awarded

Contracts

  • Contract 1 · Prison Advice & Care Trust (pact)VCSE

    Signed
    26 Feb 2026
    Value
    £659,428
    Period
    1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2030 with extensions
    Status
    active
    Extensions
    12 month extension available

    No agreed KPIs: The KPIs are currently being finalised and will be in place prior to the contract start date.

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2final-stage tenders22—

Contracting authority & participating public bodies

Ministry of Justice

Contracting authorityPublic authority - central government GB-PPON: PDNN-2773-HVYN 102 Petty France, London, London, SW1H 9AJContact email

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (4)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender