HMPPS Prison Retail Services

{
  "id": "056699-2026",
  "tag": [
    "planning"
  ],
  "date": "2026-06-16T14:44:15+01:00",
  "ocid": "ocds-h6vhtk-0605bb",
  "buyer": {
    "id": "GB-PPON-PDNN-2773-HVYN",
    "name": "Ministry of Justice"
  },
  "tender": {
    "id": "ocds-h6vhtk-0605bb",
    "lots": [
      {
        "id": "1",
        "status": "planned",
        "description": null,
        "contractPeriod": {
          "endDate": "2037-07-31T23:59:59+01:00",
          "startDate": "2029-08-01T00:00:00+01:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "additionalClassifications": [
          {
            "id": "55900000",
            "scheme": "CPV",
            "description": "Retail trade services"
          },
          {
            "id": "63120000",
            "scheme": "CPV",
            "description": "Storage and warehousing services"
          },
          {
            "id": "15000000",
            "scheme": "CPV",
            "description": "Food, beverages, tobacco and related products"
          },
          {
            "id": "60000000",
            "scheme": "CPV",
            "description": "Transport services (excl. Waste transport)"
          }
        ]
      }
    ],
    "title": "HMPPS Prison Retail Services",
    "status": "planned",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "The HMPPS Prison Retail Service is a critical service which delivers non-essential goods to prisoners within the UK prison system. \nThe service is required to deliver approximately 250,000 transactions per month in total, to a population of circa 88,000 prisoners, across 108 public prisons in England & Wales. The Authority may also require that privately managed prisons are able to opt-in to elements of the service. \nThe service will draw from a National Product List (NPL) agreed centrally, from which prisoners can purchase using their own funds. Each prison will offer a Local Product List (LPL) derived from the National Product List, to meet the needs of their prisoners. \nThe products required range from ambient, fresh, chilled and frozen food/drinks to toiletries/healthcare; and vapes/tobacco. This list is not exhaustive, and product types may be subject to change. Some goods supplied may also be bespoke to HMPPS, to meet security requirements (e.g. Vapes).\nThe Authority requires a service that meets the needs of the prisoners (the customer), whilst maintaining safety and security standards and supporting wider strategic aims of HMPPS. \nThe service consists of the following key elements:\n• Supply of goods – consistent and stable supply of the products listed on the NPL and associated LPLs. \n• Ordering processes – the taking and processing of individual prisoner orders in both digital and non-digital prisons. \n• Order fulfilment – servicing of the prisoner orders, through pick & pack workshops or shops. \n• Stock management – replenishment and management of stock both at wholesale and workshop/shop level, to ensure availability to service orders. \n• Distribution – delivery of bulk goods or picked & packed orders to receiving site. \nThe preferred future delivery model includes a hybrid approach to fulfilment methods across the estate, and includes:\n• A delivered service from off-site workshop(s), with orders picked & packed by the supplier. \n• Local on-site workshops, with a supplier providing bulk deliveries of goods and a stock management system, and orders picked & packed by HMPPS (prisoner workforce). \n• On-site shops, with some operated by the supplier and some operated by HMPPS. For all shops, the supplier would provide bulk deliveries of goods and a tilling system. \n• ‘Twinned’ sites, whereby fulfilment for these sites is provided by another establishment. In this scenario, the suppliers would provide the bulk deliveries of goods for these orders to the fulfilling sites local workshop or shop. \nDelivery of the service will require flexibility across different parts of the estate, in light of both Governor preferences for fulfilment and the digital/physical infrastructure available within establishments. \nPlease note: All information provided in this Notice is indicative only and is subject to change.",
    "aboveThreshold": true,
    "mainProcurementCategory": "services"
  },
  "buyerID": [],
  "parties": [
    {
      "id": "GB-PPON-PDNN-2773-HVYN",
      "name": "Ministry of Justice",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKI32",
        "country": "GB",
        "locality": "London",
        "postalCode": "SW1H 9AJ",
        "countryName": "United Kingdom",
        "streetAddress": "102 Petty France"
      },
      "details": {
        "url": "https://www.gov.uk/government/organisations/ministry-of-justice/about/procurement",
        "classifications": [
          {
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - central government"
          }
        ]
      },
      "identifier": {
        "id": "PDNN-2773-HVYN",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "MoJProcurementFood@Justice.gov.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "056699-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/056699-2026",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2026-06-16T14:44:15+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2026-06-30T23:59:59+01:00",
        "description": "The Authority intends to run a Virtual Market Engagement event via Microsoft Teams on Tuesday 30th June, 14:00-16:00. \nThe event intends to provide the market with information on the final service model and assocated requirements and set out the proposed approach to the procurement. There will also be opportunity for Q&A and to provide feedback. \nTo confirm attendance at the event, please complete the following registration form: \nhttps://forms.office.com/e/FuRYwPHtnK\nPlease note: Timings are approximate and event details may be subject to change."
      }
    ]
  },
  "initiationType": "tender"
}

{
  "id": "043487-2026",
  "tag": [
    "planning"
  ],
  "date": "2026-05-12T14:01:32+01:00",
  "ocid": "ocds-h6vhtk-0605bb",
  "buyer": {
    "id": "GB-PPON-PDNN-2773-HVYN",
    "name": "Ministry of Justice"
  },
  "tender": {
    "id": "ocds-h6vhtk-0605bb",
    "lots": [
      {
        "id": "1",
        "status": "planned",
        "description": null,
        "contractPeriod": {
          "endDate": "2037-07-31T23:59:59+01:00",
          "startDate": "2029-08-01T00:00:00+01:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "additionalClassifications": [
          {
            "id": "55900000",
            "scheme": "CPV",
            "description": "Retail trade services"
          },
          {
            "id": "63120000",
            "scheme": "CPV",
            "description": "Storage and warehousing services"
          },
          {
            "id": "15000000",
            "scheme": "CPV",
            "description": "Food, beverages, tobacco and related products"
          },
          {
            "id": "60000000",
            "scheme": "CPV",
            "description": "Transport services (excl. Waste transport)"
          }
        ]
      }
    ],
    "title": "HMPPS Prison Retail Services",
    "status": "planned",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "The HMPPS Prison Retail Service is a critical service which delivers non-essential goods to prisoners within the UK prison system. \nThe service is required to deliver approximately 250,000 transactions per month in total, to a population of circa 88,000 prisoners, across 108 public prisons in England & Wales. The Authority may also require that privately managed prisons are able to opt-in to elements of the service. \nThe service will draw from a National Product List (NPL) agreed centrally, from which prisoners can purchase using their own funds. Each prison will offer a Local Product List (LPL) derived from the National Product List, to meet the needs of their prisoners. \nThe products required range from ambient, fresh, chilled and frozen food/drinks to toiletries/healthcare; and vapes/tobacco. This list is not exhaustive, and product types may be subject to change. Some goods supplied may also be bespoke to HMPPS, to meet security requirements (e.g. Vapes).\nThe Authority requires a service that meets the needs of the prisoners (the customer), whilst maintaining safety and security standards and supporting wider strategic aims of HMPPS. \nThe service consists of the following key elements:\n• Supply of goods – consistent and stable supply of the products listed on the NPL and associated LPLs. \n• Ordering processes – the taking and processing of individual prisoner orders in both digital and non-digital prisons. \n• Order fulfilment – servicing of the prisoner orders, through pick & pack workshops or shops. \n• Stock management – replenishment and management of stock both at wholesale and workshop/shop level, to ensure availability to service orders. \n• Distribution – delivery of bulk goods or picked & packed orders to receiving site and subsequently end-users (where applicable). \nDelivery of the service will require flexibility across different parts of the estate, in light of both Governor preferences for fulfilment and the digital/physical infrastructure available within establishments. \nPlease note: Development of the final service model and associated requirements are still being considered by HMPPS. All information provided in this Notice is indicative only and is subject to change. \nThe Authority intends to publish a further UK2 Preliminary Market Engagement Notice in due course regarding this requirement, within which information will be provided on how to engage with the Authority.",
    "communication": {
      "futureNoticeDate": "2027-04-26T23:59:59+01:00"
    },
    "mainProcurementCategory": "services"
  },
  "buyerID": [],
  "parties": [
    {
      "id": "GB-PPON-PDNN-2773-HVYN",
      "name": "Ministry of Justice",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKI32",
        "country": "GB",
        "locality": "London",
        "postalCode": "SW1H 9AJ",
        "countryName": "United Kingdom",
        "streetAddress": "102 Petty France"
      },
      "details": {
        "url": "https://www.gov.uk/government/organisations/ministry-of-justice/about/procurement",
        "classifications": [
          {
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - central government"
          }
        ]
      },
      "identifier": {
        "id": "PDNN-2773-HVYN",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "mojprocurementfood@justice.gov.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "043487-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/043487-2026",
        "format": "text/html",
        "noticeType": "UK1",
        "description": "Pipeline notice on Find a Tender",
        "documentType": "plannedProcurementNotice",
        "datePublished": "2026-05-12T14:01:32+01:00"
      }
    ]
  },
  "initiationType": "tender"
}

{
  "id": "003128-2026",
  "tag": [
    "planning"
  ],
  "date": "2026-01-14T14:15:20Z",
  "ocid": "ocds-h6vhtk-0605bb",
  "buyer": {
    "id": "GB-PPON-PDNN-2773-HVYN",
    "name": "Ministry of Justice"
  },
  "tender": {
    "id": "ocds-h6vhtk-0605bb",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "contractPeriod": {
          "endDate": "2034-07-31T23:59:59+01:00",
          "startDate": "2029-08-01T00:00:00+01:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "additionalClassifications": [
          {
            "id": "55900000",
            "scheme": "CPV",
            "description": "Retail trade services"
          },
          {
            "id": "63120000",
            "scheme": "CPV",
            "description": "Storage and warehousing services"
          },
          {
            "id": "15000000",
            "scheme": "CPV",
            "description": "Food, beverages, tobacco and related products"
          },
          {
            "id": "60000000",
            "scheme": "CPV",
            "description": "Transport services (excl. Waste transport)"
          }
        ]
      }
    ],
    "title": "HMPPS Prison Retail Services",
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "The HMPPS Prison Retail Service is a critical service which delivers non-essential goods to prisoners within the UK prison system. \nThe service is required to deliver approximately 250,000 transactions per month, to a population of circa 88,000 prisoners, across 109 public prisons in England & Wales. \nThe service draws from a National Product List agreed centrally (currently max. 1000 products), from which prisoners can purchase using their own funds. Each prison offers a Local Product List derived from the National Product List, to meet the needs of their prisoners. \nThe products required range from ambient, chilled and frozen food/drinks to toiletries/healthcare; and vapes/tobacco. This list is not exhaustive, and product types may be subject to change. Some goods supplied may also be bespoke to HMPPS, to meet security requirements.\nThe Authority requires a service that meets the needs of the prisoners (the customer), whilst maintaining safety and security standards and supporting wider strategic aims of HMPPS. This will require flexibility across different parts of the estate. \nThe Authority is considering all aspects of the future service, including but not limited to:\n•\trange of goods available\n•\tordering processes\n•\tfulfilment, logistics and distribution \n•\tend user receipt of goods\nThe preferred delivery model for the fulfilment, logistics and distribution aspect of the service may include a hybrid approach, combining elements such as:\n•\tbulk delivery\n•\toff-site pick & pack workshops\n•\ton-site pick & pack workshops\n•\ton-site shops\nManagement of these elements may be undertaken by the supplier, the Authority, or a combination of both. This list is not exhaustive, and options are still being considered by HMPPS. \nA key aim of the service is that it is cost-neutral and that the service overheads and operating costs are covered by the cost of sales. \nThe Authority is seeking to engage with interested parties capable of delivering all or part(s) of the service, to help shape future requirements, prior to any formal procurement exercise. \nPlease note: All information provided in this Notice is indicative only and is subject to change.",
    "aboveThreshold": true,
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-PPON-PDNN-2773-HVYN",
      "name": "Ministry of Justice",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKI32",
        "country": "GB",
        "locality": "London",
        "postalCode": "SW1H 9AJ",
        "countryName": "United Kingdom",
        "streetAddress": "102 Petty France"
      },
      "details": {
        "url": "https://www.gov.uk/government/organisations/ministry-of-justice/about/procurement",
        "classifications": [
          {
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - central government"
          }
        ]
      },
      "identifier": {
        "id": "PDNN-2773-HVYN",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "mojprocurementfood@justice.gov.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "003128-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/003128-2026",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2026-01-14T14:15:20Z"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2026-03-31T23:59:59+01:00",
        "description": "The Authority intends to run a schedule of market engagement activity as follows, to provide information regarding the service requirements and invite feedback from suppliers:\n- Virtual Market Engagement Event: To be held via Microsoft Teams on the afternoon of Monday 9th February 2026. Timings and an agenda for the event will be confirmed when the calendar invite is sent. \n- Site Visit(s) to Prison(s): Anticipated to take place between 2nd-20th March 2026, with Prison(s) and date(s) to be confirmed. Further details will follow at the Virtual Market Engagement Event. Attendance will be limited to one representative per organisation. Please be aware that due to the nature of a Prison environment, there may be further limitations on maximum numbers and security restrictions at any site visit(s). \n- Market Engagement Questionnaire: To gain feedback from suppliers following the Virtual Market Engagement Event and Prison site visit(s). \nTo register your interest for this schedule of market engagement activity, please complete the following registration form: https://forms.office.com/e/KYL0w3r6G5 \nInvitations and any further information will be sent via email following registration. \nPlease note: Dates and activity may be subject to change."
      }
    ]
  },
  "initiationType": "tender"
}