This notice announces an administrative change to an existing contract or market (a contract change notice). No new tender or admission is opened here; see the linked notices below for the original opportunity.
Official UK procurement notice
Hickman Avenue Fleet and Council Service Facility Works
Authority: Wolverhampton City Council (Local council)
What is being bought
Published requirement descriptionCity of Wolverhampton Council ("CWC" / "Council") are seeking to appoint a Contractor for the new Fleet Services Depot, offices and associated parking at the Council owned former Wholesale Market site on Hickman Avenue (WV1 2TX).
The scheme involves relocating Fleet Services and other Council services from numerous Council sites to the Hickman Avenue site and accommodate the following facilities or services:
- Taxi Licensing
- Fleet services vehicle workshop (including an ATF Lane) and associated vehicle parking provision with electric vehicle chargers.
- Travel Unit minibus parking. The solution has to achieve 'O' licence status from the Department for Transport.
- Meals on Wheels
- Street Lighting and Cleaning Stores storage
- Shared office and welfare facilities for the above services
- Provision of renewable energy sources, including solar panels, to reducethe carbon footprint of the asset, serve the EV fleet and reduce utility costs.
A planning application for the scheme can be viewed the by accessing theCouncil's planning portal under application reference number25/00594/FUL: (planningonline.wolverhampton.gov.uk/online-applications ↗).
- How the procedure runs: This procurement is being conducted in accordance with the Procurement Act 2023, using the Competitive Flexible Procedure as set out in S.20(2)(b) of the Act. The procedure will consist of the following stages: Stage 1: Invitation to Tender All interested bidders are invited to submit a full tender response in accordance with the requirements set out in this Invitation to Tender and associated documents. Tenders will be assessed against the published award criteria, which include quality (including social value) and price. Bidders will also be required to accept the terms and conditions as part of their submission, and no negotiation or clarification on the terms will be accepted outside of the initial clarification period. Bidders will also be requested to submit an optional 'innovation schedule' outlining potential value engineering (VE) opportunities. Any VE proposals must remain within the parameters of the Employer's requirements. However, please note that these will not form part of the evaluation, and will be for information only at this stage. However, any VE proposals may be considered at stage 2, and potentially shared with other bidders if relevant. Please ensure commercial information is redacted. Stage 1 will be evaluated in accordance with the criteria stated within the ITT document, and all bidders will be ranked according to their combined quality and price score. Assessment summaries will be sent to all bidders to stage 1, in accordance with s.50 of the Act. CWC reserves the right to award the contract following stage 1 without progressing to stage 2. This eventuality would occur in the instance where the top ranked bidder (according to their combined quality and price score) is within the budget set out in the tender notice. Bidders are therefore encouraged to submit a competitive proposal, in the event that the value engineering stage isn't required. If Stage 2 is deemed to not be required, CWC will follow normal award procedures. Stage 2: Value Engineering If the top ranked bidder at stage 1 exceeds the available budget, a maximum of the top two ranked bidders from stage 1 will be invited to participate in a value engineering exercise. This stage will allow CWC to engage in strategic discussions with the chosen bidders to refine proposals, clarify any outstanding matters, and seek improvements in value, deliverability, and innovation from the supply chain. Stage 2 will commence with the issuing of a letter inviting the chosen bidders to attend a maximum of four value engineering workshops. The letter will outline how the workshops will be conducted, including agenda and attendee arrangements. Please note, the workshops may be held either at the Council Civic Centre (St Peter's Square, Wolverhampton, WV1 1RL) or via MS Teams, subject to the Council's discretion. A strict agenda would apply focusing on value engineering proposals put forward by the preferred bidders. These meetings would be minuted and may require attendance by the sub-contractors, at the Council's discretion. During this stage, the full Design Team will be representing the Council. In order for the discussions to be productive, it is assumed that attendees will be empowered to make decisions at the relevant dialogue meeting. Points of general clarification provided by the Council during the meetings will be shared with all bidders unless a bidders demonstrates to the Council's reasonable satisfaction that the information should be treated as confidential. Whilst bidders will be invited to discuss their bids, nothing said or intimated by the Council at these meetings will constitute an approval of their proposals or an acceptance of their adequacy in meeting the Project requirements. However, the Council will endeavour to indicate to bidder whether it believes the proposed Bid is unlikely to meet its objectives. These meetings will be treated as confidential between the Council and each bidder. Stage 3: Invitation to submit a Final Tender Following stage 2, stage 3 will commence with the issuing of a letter inviting bidders to submit their final tenders. This stage is intended to provide suppliers with a final opportunity to refine their proposals, including pricing and any outstanding commercial or technical elements, in response to feedback provided during stage 2. Final tenders must be submitted in accordance with the timetable and instructions set out in the ITT and any additional information provided. The final tender must represent the bidder's complete offer. Bidders should ensure that all aspects of their proposal are final, as no further dialogue will be undertaken following this stage. The Authority will assess final tenders in accordance with the published award criteria. The award criteria set out in section 9 of the ITT will be used as a means for evaluation. Bidders may choose not to amend their quality submission from stage 1, in which case the scores decided at stage 1 will be used for the evaluation at stage 3. The contract will be awarded to the supplier whose final tender is determined to be the most advantageous in terms of value for money and alignment with CWC's requirements, in accordance with the assessment methodology and award criteria set out in the Tender Notice and this document. Once the assessment has concluded, CWC will provide an assessment summary to all bidders that submitted final tenders, in accordance with s.50 of the Act, to: - Inform them whether they have been successful in being awarded the Contract - Provide an explanation of the assessment of the bidder's tender against the relevant award criteria, in accordance with the requirements of the Act - Where different to the bidder concerned, provide information in respect of the most advantageous tender submitted, including details of the assessment of this tender against the relevant award criteria and the bidder's name. Once the assessment summaries have been provided to bidders that submitted a final tender, CWC will publish a Contract Award Notice on the Central Digital Platform to commence the mandatory standstill period. Subject to completion of the mandatory standstill period, Stage 3 will end with CWC entering into contract with the preferred bidder and publication of a Contract Details Notice on the Central Digital Platform (within 30 days of the date on which the contract is entered into). A redacted copy of the contract will also be published. If the final tenders are not within the Council's budget, CWC reserves the right to abandon the tender.
CPV: Building construction work
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£12,500,000
- Economic & financial standing
As per ITT Document
- Technical & professional ability
As per ITT Document
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (7)
- Relevant Experience: 7.5%
- Risk Assessment and Method Statement: 5%
- Health and Safety: 5%
- Indicative Programme and Delivery Approach: 7.5%
- Equality, Diversity and Inclusion: 5%
- Contract Sum Analysis: 60%
- Social Value: 10%
Published award criteria (7)
- Relevant Experience
- Risk Assessment and Method Statement
- Health and Safety
- Indicative Programme and Delivery Approach
- Equality, Diversity and Inclusion
- Social Value
- Contract Sum Analysis
- Economic & financial standing
As per ITT Document
- Technical & professional ability
As per ITT Document
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Administrative change
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 22 May 2025, 14:35 BST
- Last source update
- 17 Sept 2026, 16:46 BST
- Award evaluation window
- Submission end – 11 May 2026
- Authority reference
CWC25132- FTS notice number
2025/S 000-078634- Latest notice
- Contract change notice (UK10)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-051e3fFind a Tender
- How it runs
This procurement is being conducted in accordance with the Procurement Act 2023, using the Competitive Flexible Procedure as set out in S.20(2)(b) of the Act.
The procedure will consist of the following stages:
Stage 1: Invitation to Tender
All interested bidders are invited to submit a full tender response in accordance with the requirements set out in this Invitation to Tender and associated documents. Tenders will be assessed against the published award criteria, which include quality (including social value) and price. Bidders will also be required to accept the terms and conditions as part of their submission, and no negotiation or clarification on the terms will be accepted outside of the initial clarification period.
Bidders will also be requested to submit an optional 'innovation schedule' outlining potential value engineering (VE) opportunities. Any VE proposals must remain within the parameters of the Employer's requirements. However, please note that these will not form part of the evaluation, and will be for information only at this stage. However, any VE proposals may be considered at stage 2, and potentially shared with other bidders if relevant. Please ensure commercial information is redacted.
Stage 1 will be evaluated in accordance with the criteria stated within the ITT document, and all bidders will be ranked according to their combined quality and price score. Assessment summaries will be sent to all bidders to stage 1, in accordance with s.50 of the Act.
CWC reserves the right to award the contract following stage 1 without progressing to stage 2. This eventuality would occur in the instance where the top ranked bidder (according to their combined quality and price score) is within the budget set out in the tender notice. Bidders are therefore encouraged to submit a competitive proposal, in the event that the value engineering stage isn't required. If Stage 2 is deemed to not be required, CWC will follow normal award procedures.
Stage 2: Value Engineering
If the top ranked bidder at stage 1 exceeds the available budget, a maximum of the top two ranked bidders from stage 1 will be invited to participate in a value engineering exercise. This stage will allow CWC to engage in strategic discussions with the chosen bidders to refine proposals, clarify any outstanding matters, and seek improvements in value, deliverability, and innovation from the supply chain.
Stage 2 will commence with the issuing of a letter inviting the chosen bidders to attend a maximum of four value engineering workshops. The letter will outline how the workshops will be conducted, including agenda and attendee arrangements. Please note, the workshops may be held either at the Council Civic Centre (St Peter's Square, Wolverhampton, WV1 1RL) or via MS Teams, subject to the Council's discretion.
A strict agenda would apply focusing on value engineering proposals put forward by the preferred bidders. These meetings would be minuted and may require attendance by the sub-contractors, at the Council's discretion.
During this stage, the full Design Team will be representing the Council.
In order for the discussions to be productive, it is assumed that attendees will be empowered to make decisions at the relevant dialogue meeting.
Points of general clarification provided by the Council during the meetings will be shared with all bidders unless a bidders demonstrates to the Council's reasonable satisfaction that the information should be treated as confidential.
Whilst bidders will be invited to discuss their bids, nothing said or intimated by the Council at these meetings will constitute an approval of their proposals or an acceptance of their adequacy in meeting the Project requirements. However, the Council will endeavour to indicate to bidder whether it believes the proposed Bid is unlikely to meet its objectives. These meetings will be treated as confidential between the Council and each bidder.
Stage 3: Invitation to submit a Final Tender
Following stage 2, stage 3 will commence with the issuing of a letter inviting bidders to submit their final tenders. This stage is intended to provide suppliers with a final opportunity to refine their proposals, including pricing and any outstanding commercial or technical elements, in response to feedback provided during stage 2.
Final tenders must be submitted in accordance with the timetable and instructions set out in the ITT and any additional information provided.
The final tender must represent the bidder's complete offer. Bidders should ensure that all aspects of their proposal are final, as no further dialogue will be undertaken following this stage.
The Authority will assess final tenders in accordance with the published award criteria. The award criteria set out in section 9 of the ITT will be used as a means for evaluation. Bidders may choose not to amend their quality submission from stage 1, in which case the scores decided at stage 1 will be used for the evaluation at stage 3.
The contract will be awarded to the supplier whose final tender is determined to be the most advantageous in terms of value for money and alignment with CWC's requirements, in accordance with the assessment methodology and award criteria set out in the Tender Notice and this document.
Once the assessment has concluded, CWC will provide an assessment summary to all bidders that submitted final tenders, in accordance with s.50 of the Act, to:
- Inform them whether they have been successful in being awarded the Contract
- Provide an explanation of the assessment of the bidder's tender against the relevant award criteria, in accordance with the requirements of the Act
- Where different to the bidder concerned, provide information in respect of the most advantageous tender submitted, including details of the assessment of this tender against the relevant award criteria and the bidder's name.
Once the assessment summaries have been provided to bidders that submitted a final tender, CWC will publish a Contract Award Notice on the Central Digital Platform to commence the mandatory standstill period.
Subject to completion of the mandatory standstill period, Stage 3 will end with CWC entering into contract with the preferred bidder and publication of a Contract Details Notice on the Central Digital Platform (within 30 days of the date on which the contract is entered into). A redacted copy of the contract will also be published.
If the final tenders are not within the Council's budget, CWC reserves the right to abandon the tender.
- Risks
Risk 1: Resource Underestimation / Time Overrun - Contractor unable to complete the works within the agreed programme due to underestimation of required resources, resulting in programme delays.
Risk 2: Unforeseen Ground Conditions - Unexpected subsurface issues (e.g., contaminated soil, buried obstructions) may delay the works.
Risk 3: Adverse Weather Conditions - Severe weather may cause delays or disrupt progress, especially for external works.
Risk 4: Unrecorded Mineshafts Identified - Discovery of undocumented or collapsed mine shafts could pose safety risks and require design changes or stabilisation measures, leading to delays.
How it was run
Official notice- Submission deadline
- 13 Mar 2026, 12:00 GMT
- Clarification deadline
- 16 Jan 2026, 23:59 GMT
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
22 May 2025 → 17 Sept 2026 · 11 dates- Planning notice published22 May 2025, 14:35 BST
- Next notice expected1 Sept 2025, 23:59 BST
- Market engagement10 Sept 2025, 23:59 BST
City of Wolverhampton Council (CWC) are seeking input from potential suppliers within the market, to gather feedback on the proposed contract and procurement route for Hickman Avenue Fleet and Council Services Facility Design & Build.
A questionnaire is available via the Council's dedicated tendering portal, Due North, available here: www.wolverhamptontenders.com ↗
- Tender notice published325 days ago1 Dec 2025, 16:32 GMT
- Clarification questions by279 days ago16 Jan 2026, 23:59 GMT
- Submission deadline223 days ago13 Mar 2026, 12:00 GMT
- Award decision expected by164 days ago11 May 2026, 23:59 BST
- Assessment summaries sent155 days ago21 May 2026, 00:00 BST
- Contract starts144 days ago1 Jun 2026, 00:00 BST
- Standstill ends142 days ago2 Jun 2026, 23:59 BST
- Latest notice published35 days ago17 Sept 2026, 16:46 BST
Notice history
15 events · 7 releases on Find a Tender · since 22 May 2025- Pipeline notice published22 May 2025, 14:35 BSTUK1
- Preliminary market engagement notice published27 Aug 2025, 14:32 BSTUK2
- Tender notice published1 Dec 2025, 16:32 GMTUK4
- Published value published: £12,500,0001 Dec 2025, 16:32 GMT
- Status changed to active1 Dec 2025, 16:32 GMT
- Procurement method changed1 Dec 2025, 16:32 GMT
- Deadline published: 30 Jan 2026, 12:00 GMT1 Dec 2025, 16:32 GMT
- Tender notice published12 Dec 2025, 16:36 GMTUK4
- Deadline moved to 13 Mar 2026, 12:00 GMT12 Dec 2025, 16:36 GMT+42 days · was 30 Jan 2026, 12:00 GMT
- Contract award notice published21 May 2026, 15:31 BSTUK6
- Status changed to complete21 May 2026, 15:31 BST
- Contract signature expected12 Jun 2026, 23:59 BSTscheduled
- Contract details notice published4 Aug 2026, 10:16 BSTUK7
- Procurement method changed4 Aug 2026, 10:16 BST
- Contract change notice published17 Sept 2026, 16:46 BSTUK10
Published amendments (1)
Tender submission date has been revised forward from 30th January 2026 to 13th February 2026
Routine re-releases (7)
- 2025-12: 2 releases · 1 Dec 2025, 12 Dec 2025
- 2025-08: 1 release · 27 Aug 2025
- 2025-05: 1 release · 22 May 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| McPhillips (Wellington) Limited13 Jul 2026 – 28 Sept 2027 | £13,195,823 | 20 May 2026 | Awarded |
Contracts
Hickman Avenue Fleet and Council Service Facility Works · McPhillips (Wellington) Limited
- Signed
- 7 Jul 2026
- Value
- £13,200,823
- Period
- 7 Jul 2026 – 22 Nov 2027
- Status
- active
- Change 7 Jul 2026 This notice does not describe a modification of the contract. Instead this notice is being used as an addendum to contract detail notice. This notice has a copy of the redacted contract included, which is a requirement of the Procurement Act. Find a Tender service currently doesn't have the functionality to edit the notices to attach the contract to the UK7 that this notice is linked to.
3 agreed KPIs: Programme Management and Achieving Key Milestones · Heath, Safety and Environmental Performance · Cost Control & Applications/Invoices
- Programme Management and Achieving Key Milestones
- Heath, Safety and Environmental Performance
- Cost Control & Applications/Invoices
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders | 1 | 0 | — |
Who bid
- wonMCPHILLIPS (WELLINGTON) LIMITED · West Midlands
- did not winINTERCLASS PUBLIC LIMITED COMPANY · West Midlands
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
2 commercial parties on the notice · 1 awarded- INTERCLASS PUBLIC LIMITED COMPANYBidder / tenderer
- MCPHILLIPS (WELLINGTON) LIMITEDAwarded supplier
Official documents & specifications (9)
Official links; attachments are not copiedTender pack and attachments
- Signed contract Redacted contract in accordance with s.53 of PA23.
- Bidding documents and specifications
Notices published for this procedure
- Contract change notice Contract change notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender